AGR-DQ B and G-Equipment Repair and Maintenance

The Illinois Department of Agriculture is conducting an Invitation for Bid (IFB) for equipment repair and maintenance services at the Du Quoin Building and Grounds facility under solicitation number AGR-DQ B and G-Equipment Repair and Maintenance (B-51460), with a posting date of March 24, 2026, and a bid due date of April 9, 2026. The procurement seeks a qualified vendor to provide comprehensive repair and maintenance services for 16 pieces of agency-owned heavy agricultural equipment, including tractors and equipment manufactured by John Deere, New Holland, Kubota, Ditch Witch, Caterpillar, Takeuchi, and Case. The vendor must furnish all equipment, labor, and parts necessary to complete repairs in a timely manner, provide cost estimates at no charge within 48 hours of inspection, and obtain written approval before commencing work. Required qualifications include establishment as a business with a minimum of three years of documented experience completing repairs on agricultural tractors and heavy equipment, as well as possession of proper training and required equipment to service the specified machinery. The contract operates on a time and materials basis with standard hourly rates for work performed during regular business hours (7:30 a.m. to 4:00 p.m., Monday through Friday) and emergency rates at one and one-half times the hourly rate for all other hours, with pricing to remain firm for the first year and subsequent increases limited to 5% per year with written justification and departmental approval. Bids will be evaluated based on responsiveness, responsibility, and lowest total price, with bids submitted electronically through the BidBuy e-procurement platform remaining firm for 90 days from opening, and the contract to be awarded to the lowest priced responsive and responsible bidder.

The solicitation does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises, though vendors may claim applicable preferences under the Illinois Procurement Code, including the Illinois Business Preference and Domestic Product Preference where applicable. All responding vendors must complete mandatory disclosure requirements, including either an IPG Active Vendor Disclosure form (for vendors with an active, unexpired State of Illinois Vendor Registration Number) or a Vendor Disclosure form Version 26.2 (for vendors without IPG registration), along with submission of the Offer to the State of Illinois form and Business Enterprise Program or Veterans Small Business Program Utilization Plans as applicable. The contract contains no identified incumbent vendor or current contractor information within the provided documentation. The initial contract term commences July 11, 2026, and ends July 10, 2028, with a potential maximum total term not to exceed ten years including renewal periods, with an estimated contract value based on approximately 500 hours annually over the initial two-year term at time and materials rates to be specified in vendor proposals. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law, and no subcontracting is permitted under this contract. Winning bidders with contracts valued at $1,000 or more are subject to a $15 administrative fee for the Minority Contractor Opportunity Initiative, to be deducted from the first payment issued.