AGR-DQ B and G-Elevator Repair, Maintenance and Annual Inspection

The State of Illinois Department of Agriculture, on behalf of Piatt County, is soliciting competitive bids for comprehensive elevator repair, maintenance, and annual inspection services at the Du Quoin Building and Grounds facility through Invitation for Bid (IFB) solicitation number AGR-DQ B and G-49721. The procurement seeks a qualified vendor to provide preventive maintenance, routine repairs, and emergency response services for three elevators: one MECO hydraulic passenger elevator with 4000-pound capacity, one Matot drum dumbwaiter with 250-pound capacity, and one Garaventa hydraulic passenger elevator with 1400-pound capacity. The scope of work includes systematic examination, cleaning, adjustment, lubrication, repair, and replacement of elevator components including machines, motors, governors, sheaves, controllers, relays, door interlocks, guide shoes, buffers, door operators, hoist ropes, and hydraulic systems, with monthly preventive maintenance inspections utilizing detailed checklists, emergency response within two hours of notification, and comprehensive documentation of all services. The initial contract term is five years with a maximum total term not to exceed ten years including any renewals or extensions, with pricing submitted as a lump sum for the entire five-year period broken down by year, including monthly preventive maintenance costs and hourly labor rates for three time periods. Qualified bidders must possess current Federal, State, County, and City licenses; maintain General Commercial Liability insurance of $1,000,000 per occurrence, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law; and demonstrate at least five years of elevator service experience. The solicitation was posted on December 4, 2025, with bids due on December 18, 2025, and electronic submission is required through BidBuy, with all bids remaining firm for 90 days from the opening date. Awards will be made to the lowest priced responsive and responsible bidder.

The procurement is subject to Illinois Business Enterprise Program (BEP) participation goals for Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), Women Business Enterprises (WBE), Persons with Disability Business Enterprises (PBE), and Veteran Small Business Program participants, with bidders required to submit corresponding utilization plans demonstrating either achievement of stated participation goals or documented good faith efforts to solicit and negotiate with certified BEP firms. Bidders claiming Illinois Business Preference or Domestic Product Preference must submit appropriate supporting documentation such as affidavits or proper line item designation on their bids. Vendors must either be registered in the Illinois Procurement Gateway (IPG) with an active, unexpired registration number or submit a completed Vendor Disclosure form with their bid response, with failure to provide the required disclosure rendering the submission non-responsive and subject to disqualification. Bidders may take exceptions to Standard Terms and Conditions by submitting a redline version, though the State reserves the right to accept or reject any proposed exceptions, and the resulting contract will be governed by Illinois law and applicable Standard Terms and Conditions. No subcontracting is permitted, and the vendor is prohibited from using State property or facilities for storage, with the State providing only electricity and water. The specific award value or budget range for this procurement has not been disclosed in the solicitation documents.