Agilent Service Contract Lab equipment

The Illinois Environmental Protection Agency (IEPA) is soliciting a comprehensive service contract for laboratory equipment maintenance across multiple scientific instruments located in Sangamon County. The procurement involves a three-year service agreement for twelve Agilent scientific instruments, including Gas Chromatography Systems (8890 and 5977 models), Mass Spectrometry Systems, Inductively Coupled Plasma Mass Spectrometry (7900 ICPMS) systems, and a Teledyne Tekmar Atomx XYZ asset. The service contract requires a single vendor with certified technicians capable of providing onsite support during normal business hours (8 am to 5 pm), offering 1-5 days of on-site service, troubleshooting guides, and phone assistance with a 24-hour response time. Specific deliverables include comprehensive maintenance, preventive servicing, and potential repair services for highly specialized laboratory equipment. The procurement is identified as Bid #25-532EPA-LAB53-B-46818, with a posted date of March 11, 2025, and a bid submission deadline of March 27, 2025. No subcontractors are permitted, and the vendor must have direct certification and licensing for the specified equipment.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though a Veteran-Owned Small Business (VSB) participation goal was considered and ultimately exempted due to zero registered veteran-owned businesses in the relevant service codes. The procurement documents indicate that among 54 total registered vendors, no veteran-owned businesses were identified for this specific service category. The total estimated contract value ranges between $246,044.80 and $293,057.86, covering the three-year contract period from September 1, 2024, to June 30, 2027. The contract is contingent upon funding availability from the Illinois General Assembly and may be terminated if appropriations are insufficient. Vendors must provide general commercial liability insurance, auto liability insurance, and worker's compensation insurance. The contract will be processed through the IEPA's Fiscal Services, with payment terms set at Net 30 Days and a preference for ACH payment methods.