Aggregate Materials and Road Maintenance Materials

The City of Santa Cruz is seeking qualified vendors to supply aggregate materials and road maintenance materials through Invitation for Bids (IFB) No. FN-0087, covering multiple jurisdictions including Santa Cruz County and San Francisco City. The procurement encompasses over 50 different types of materials such as aggregates, asphalt, oil, bitumen, and emulsion for municipal infrastructure projects including street paving, sidewalk work, ground stabilization, and landscaping. Vendors must provide comprehensive pricing for both pick-up and delivery options to two specific city locations: DeLavega Golf Course and the City Corporation Yard, with a mandatory 9.75% sales tax consideration. The contract term is five years with potential five one-year extensions, and bidders must demonstrate comprehensive capabilities including emergency response, material stock maintenance, and full product warranties. Key procurement dates include a non-mandatory pre-bid meeting on August 6, 2024, at 10:00 am, with bid responses due by August 29, 2024, at 3:00 pm. Evaluation criteria will include pricing, vendor qualifications, references, compliance documentation, and ability to meet technical specifications across multiple material categories.

The procurement includes several set-aside and preference provisions, with specific advantages for local and locally owned businesses. Vendors must be registered with the Department of Industrial Relations (DIR) and comply with prevailing wage regulations, environmental conservation practices, and equal employment opportunity standards. Insurance requirements are rigorous, mandating $2 million in commercial general liability coverage, $1 million in automobile liability, and appropriate workers' compensation coverage. Bidders must submit extensive documentation including business information, compliance declarations, and detailed pricing structures with considerations for fuel charges, minimum delivery amounts, and short load charges. While specific budget ranges are not explicitly stated, the contract anticipates future expenditures will depend on project requirements, suggesting potential flexibility in procurement volume. The city reserves the right to award multiple contracts to different vendors by product category, indicating a potentially significant and segmented procurement opportunity for qualified suppliers who can meet the comprehensive technical and administrative requirements.