Aggregate for Surface Treatment (2026)

Dane County, Wisconsin, through its Highway & Transportation Department, issued Request for Bid (RFB) 2026-RFB-008 on January 23, 2026, to procure aggregate materials for surface treatment to be used as cover material on asphalt sealcoat work. The County seeks bids for pea gravel and granite or quartzite aggregate to be delivered to four designated county highway locations: CTH A (CTH D to CTH MM), CTH B (CTH MM to USH 51), CTH J (STH 78 to CTH S), and CTH KP (USH 14 to STH 19). Total quantities include 4,100 tons of pea gravel and 3,600 tons of granite/quartzite aggregate across all four locations. Bidders must specify the source pit or quarry for materials, provide complete pit location information including street addresses and contact details, and submit pricing on a per-ton basis for materials and per-ton-per-mile basis for hauling costs. Two delivery options are available: Option A requires vendors to deliver materials to designated county locations by May 28, 2026, with a minimum of 600 tons per day during normal working hours; Option B allows Dane County to pick up materials from the vendor's stockpile by the same deadline. All pricing must include labor, delivery costs, and all expenses necessary to provide compliant aggregate, with pricing remaining fixed for the one-year contract term. Bidders must submit electronic responses via the County's eProcurement Portal by February 23, 2026, at 2:00 p.m., with a deadline for submitting questions by February 13, 2026, at 4:00 p.m., and site inspections may be arranged by contacting Purchasing Officer Hazel Schuster. The County will evaluate proposals based on cost, past performance, service reputation, and proximity to minimize hauling costs, and reserves the right to award contracts on a per-item or total net bid basis.

This procurement contains no local vendor purchasing preferences or local content preferences, and no set-aside designations for disadvantaged enterprises are specified in the bid documentation. No incumbent vendors or existing contractors are identified in the available bid materials. Bidders must maintain Commercial General Liability insurance of not less than $1,000,000 per occurrence, Commercial/Business Automobile Liability insurance of not less than $1,000,000, Environmental Impairment Liability insurance of not less than $1,000,000 per occurrence, and Workers' Compensation insurance at Wisconsin statutory limits, with Dane County named as an additional insured on applicable policies. Failure to meet the May 28, 2026, delivery or availability deadline will result in liquidated damages of $100 per day. The bid documents do not specify an estimated contract value or budget range for this procurement, leaving the award value dependent on the County's selection and the quantities ordered under the resulting contract.