Advanced Metering Infrastructure ("AMI") Consulting and Program Management Services

The City of Pasadena is seeking proposals for Advanced Metering Infrastructure (AMI) Consulting and Program Management Services through a competitive Request for Proposals (RFP) process. The procurement targets a qualified consulting firm to support the comprehensive planning, implementation, training, and management of an AMI project for Pasadena Water and Power (PWP), which serves approximately 68,000 electric accounts and 37,000 water accounts. Key deliverables include strategic advice, communication initiatives, technical expertise, and project oversight to ensure successful deployment of AMI technologies across the city's infrastructure. The evaluation will utilize a weighted scoring method across six criteria: project staffing (30%), cost proposal (25%), company experience and expertise (20%), methodology and scope of work (15%), local Pasadena business preference (5%), and small/micro-business preference (5%). Proposals are due on October 24, 2024, with an initial contract term of three years and potential for two optional one-year extensions. Proposers must submit detailed technical and price proposals separately, with a total page limit of 50 pages, and include various required certifications and forms.

The RFP appears to have several provisions supporting local and small businesses, with specific preference points allocated for Pasadena-based and small/micro-businesses. Potential respondents must complete multiple disclosure forms, including a Taxpayer Protection Amendment Disclosure, Conflict of Interest Certification, Disqualification Disclosure, and a Unique Entity Identifier (UEI) form from SAM.gov. The City has previously implemented a Customer Information System (CIS) and Oracle Customer to Meter (C2M) solution, which will require careful integration with the new AMI system. While specific budget details are not explicitly stated, the comprehensive nature of the project and the required technical expertise suggests a significant investment in modernizing the city's metering infrastructure. Proposers must demonstrate extensive experience in similar infrastructure projects, with the RFP requiring documentation of five relevant previous projects to substantiate their capabilities in managing complex technological implementations.