Advanced Instruments, Fluorophos ALP Test System or Equal

The State of West Virginia Department of Agriculture issued an Agency Request for Quote (ARFQ) on October 29, 2020, for the procurement of laboratory equipment and associated services to support operations at the Moorefield Field Office. The solicitation seeks an Advanced Instruments Fluorophos ALP Test System or equivalent unit, with five distinct line items encompassing the test system itself, shipping charges, installation and validation services, training and warranty coverage, and preventative maintenance services. Vendors are required to submit pricing proposals for each line item, with delivery to the Moorefield Field Office and invoicing directed to the Department of Administrative Services in Charleston. The closing deadline for quotation submissions is November 4, 2020, at 12:00 noon, and prospective vendors should contact buyer Cynthia D Fisher at (304) 558-2221 or cfisher@wvda.us for additional information regarding the procurement. All responding vendors must comply with the terms and conditions contained in the solicitation, provide their Federal Employer Identification Number (FEIN), and include authorized signatures on submitted quotes. The ARFQ format allows for competitive bidding among qualified vendors, with awards to be made to the lowest responsive and responsible bidders meeting the specifications outlined.

The solicitation documentation does not identify any specific set-asides, disadvantaged enterprise restrictions, or limitations on the types of organizations eligible to respond, indicating that the procurement is open to any qualified vendor meeting the outlined requirements. No incumbent vendors or current contractors are identified in the available solicitation materials. The specific award value or budget range for this procurement is not disclosed in the solicitation documents; rather, pricing is to be negotiated through the quotation process based on vendor submissions for each line item. Contract duration, renewal options, and specific funding sources are not preset within the solicitation and are subject to negotiation as part of the award process. Vendors should note that all pricing must be competitive and comply with applicable West Virginia state procurement regulations and policies governing automated quotation requests.