Admissions Building HVAC Replacement

The West Virginia School of Osteopathic Medicine (WVSOM) is seeking bids for an HVAC Replacement project for its Admissions Building located in Lewisburg, Greenbrier County, West Virginia. The procurement is a comprehensive replacement of the existing HVAC system in a 4,000 square foot facility, which involves removing existing gas-fired Air Handling Units, Condensers, select ductwork, and electric resistance heaters, and installing new equipment. Bidders must possess a valid West Virginia Contractor's License and will be required to submit a bid with a certified check or bid bond for 5% of the base bid. The solicitation uses a two-envelope bidding system with initial compliance checks before opening bid proposals. Key dates include a pre-bid conference scheduled for August 20, 2025, at 11:00 AM, and bid submissions due on September 11, 2025, at 2:00 PM local time at the WVSOM Testing Center. The project has a tight timeline, with substantial completion expected within 30 calendar days and full completion within 60 days. Liquidated damages of $250 per day will be assessed for project delays.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidding documents are available for purchase through QuestCDN at $70 for hard copies and $40 for digital versions, with prospective bidders required to register on the designated website. All bidders must provide a Drug Free Workplace Certification and are prohibited from withdrawing their bid for 90 days after the bid opening. While no specific budget range is detailed in the documents, the procurement will be processed as an Agency Purchase Order. Bidders will need to submit their proposals to the School of Osteopathic Medicine at 400 North Lee St, Lewisburg, WV, with all invoicing and shipping to occur at the same location. The primary contact for this procurement is Karla L Pauley, who can be reached at (304) 647-6221 or kpauley@osteo.wvsom.edu for any additional inquiries.