Adding 12TB Video Appliance, encoders, Camera Chanel, camera

The West Virginia Division of Motor Vehicles issued a sole source procurement solicitation on November 30, 2022, for the expansion of its CCTV video surveillance system at the Fairmont Regional DMV Office in Mason County. The procurement includes one HD Video Appliance Pro 16-Port with 12TB storage capacity, eight 4-Port Analog Video Encoders, ten Enterprise Camera Channels, one 12.0MP Fisheye Dome Camera, one 5MP Dome Camera with 1.6MM lens, and associated service labor, shipping, travel, and technical services. The scope of work encompasses the installation and integration of this new equipment with the existing 32-camera Avigilon system currently monitoring the DMV facility, with installation required to be completed by December 31, 2022. Deliverables include three-year factory-sponsored warranty on new equipment, five-year on-site labor warranty, operational training for facility personnel upon completion, and equipment delivery within six weeks of approval. The solicitation closed on December 6, 2022, at 2:30 PM, and no pre-bid meeting was required. Equipment is to be delivered to 2600 Middletown Commons, Suite 174, White Hall, West Virginia 26554, with invoicing directed to DMV headquarters at 5707 MacCorkle Avenue S.E., Suite 200, Charleston, West Virginia 25304. Kristine E. James serves as the procurement officer and may be contacted at 304-414-7104 or kristy.e.james@wv.gov for additional information.

This procurement was designated as a sole source direct award to Electronic Specialty Company, the existing vendor supporting the Avigilon CCTV system, based on the determination that only this vendor is capable of ensuring proper operation, monitoring, and integration with the existing infrastructure without detrimental effect on operations. The justification for the sole source award indicates that no other vendor would be willing or able to replace the existing source while maintaining system compatibility and operational continuity. Electronic Specialty Company was required to provide liability insurance with limits of $1,000,000 per occurrence for general liability and $1,000,000 combined single limit for automobile liability, as evidenced by certificates from Hartford Fire Insurance Company, The Cincinnati Insurance Company, and Nutmeg Insurance Company. The total contract value for this procurement is $16,646.83, with payment terms of net 30 days upon completion. This is designated as a one-time purchase with no competitive bidding process, reflecting the specialized nature of the equipment integration required for the existing Capitol Police surveillance system.