Addendum no_3 roofing system

The West Virginia Division of Highways, through the Department of Administration Purchasing Division, issued a Centralized Request for Quote (CRFQ 0803 DOT2200000020) for the design and installation of a roofing system at the Sugar Grove Salt Shed located in Pendleton County, West Virginia. The procurement seeks one single-span truss arch, fabric-covered, steel-framed building roof system engineered to clear span a structure with outer dimensions of 42 feet by 32 feet, in accordance with detailed project plans and specifications provided as exhibits to the solicitation. The project requires a complete design and installation solution that meets all technical specifications, performance standards, and quality requirements outlined in the bid documents, with deliverables including the fabrication, design engineering, and full installation of the roof system. A pre-bid meeting was held on July 27, 2021, at 1:00 p.m. at the Sugar Grove Salt Shed to allow prospective bidders to inspect the site and understand project conditions. Technical questions were due by August 3, 2021, at 10:00 a.m., with the solicitation closing on August 31, 2021, at 1:30 p.m., as extended by Addendum No. 2. Bidders were required to submit complete quotes in accordance with pricing exhibits and instructions to vendors, with bids directed to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with John W. Estep serving as the procurement buyer contact at 304-558-2566 or john.w.estep@wv.gov.

The solicitation documents do not specify set-aside designations, incumbent contractors, or existing infrastructure requiring integration beyond the structural dimensions and site conditions of the Sugar Grove Salt Shed. All prospective bidders were required to submit a signed Purchasing Affidavit certifying they are not in default on monetary obligations owed to West Virginia or its political subdivisions, including payroll taxes, property taxes, sales and use taxes, and other state fees or fines, with limited exceptions for contested amounts or compliant payment plans. Additionally, bidders whose contracts exceed one million dollars in estimated value were required to submit a completed Disclosure of Interested Parties form with the West Virginia Ethics Commission, along with performance bond requirements as specified in the bid documents. The solicitation documents do not disclose specific budget ranges, award values, or contract terms within the available materials, indicating that pricing and contract award amounts would be determined through the competitive quote evaluation process based on compliant submissions received by the deadline. All offers remain subject to the complete terms and conditions outlined in the full solicitation package, including exhibits addressing project plans, specifications, and pricing schedules.