Addendum No. 01 - WRS: Open-End Contract for Formaldehyde

The West Virginia Division of Natural Resources (DNR) Wildlife Resource Section is seeking an open-end contract for the procurement of Formicide-B, a 37% Formaldehyde Solution (UN2209), to be delivered to nine different state fish hatcheries across West Virginia. The solicitation, identified as ARFQ 0310 DNR2600000002, requires vendors to bid on a total of 98 55-gallon drums distributed across Apple Grove, Bowden, Edray, Palestine, Petersburg, Reeds Creek, Ridge, Spring Run, and Tate Lohr Hatcheries. Quantities per location range from 1 to 40 drums, with all deliveries to be F.O.B. destination and freight/delivery charges included in the unit cost. Vendors must provide a chemical analysis sheet and Manufacturer's Safety Data Sheet with each shipment and carry sufficient inventory to fulfill contract obligations. The technical questions deadline was July 29, 2025, at 9:00 AM ET, with quotes due by August 5, 2025, at 1:30 PM. The contract will be awarded to the vendor providing the lowest overall total cost while meeting all required specifications, with the expectation of quarterly reports detailing purchased items, quantities, and total dollar values.

No specific set-aside designations or restrictions on vendor participation were explicitly mentioned in the solicitation documents. The open-end contract structure suggests flexibility in ordering, with estimated quantities serving as approximations that may vary throughout the contract period. No incumbent vendor information was provided, and there were no indications of specific integration requirements with existing infrastructure or technology. While precise budget ranges were not disclosed, the total procurement involves 98 drums of formaldehyde solution across multiple hatchery locations. The procurement contact is James H Adkins, who can be reached at jamie.h.adkins@wv.gov or (304) 558-3397. The contract includes provisions for vendor performance monitoring, with potential for default conditions and contract cancellation if performance standards are not met. Vendors must bid on all line items and demonstrate the ability to consistently supply Formicide-B or an equivalent 37% Formaldehyde Solution to the specified state hatchery locations.