Addendum No. 01 - Webster County Landfill Leachate Hauling

The State of West Virginia Department of Environmental Protection, through the Department of Administration Purchasing Division, issued a Request for Quotation (RFQ) Addendum No. 01 to establish an open-end contract for leachate pumping, hauling, and disposal services from the Webster County Landfill in Webster County, West Virginia to the Cowen Public Service District Wastewater Treatment Plant near Cowen. The solicitation, designated as CRFQ 0313 DEP2000000003, was posted on August 21, 2019, with a closing date of August 28, 2019, at 1:30 p.m. Vendors must submit unit pricing per 100 gallons of leachate hauled and disposed for a total quoted quantity of 100 units, with all associated costs for transportation, disposal fees, and administrative overhead included in their proposals. Qualified contractors must carry appropriate insurance coverage and maintain valid permits for hazardous waste transportation and disposal while ensuring compliance with all local, state, and federal environmental protection standards and regulations. The scope of work encompasses regular scheduled pickups and transportation of leachate in appropriate tanker trucks over a 12-month contract period with the contractor responsible for maintaining detailed documentation of all hauling activities, including volume measurements, disposal locations, and dates of service using provided log templates and load receipt forms. Inquiries regarding this solicitation should be directed to Brittany E. Ingraham at the Purchasing Division at (304) 558-2157 or brittany.e.ingraham@wv.gov, with bids submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. A mandatory pre-bid site visit to the Webster County Landfill near Camp Caesar is required, with detailed directions and geographic coordinates provided to prospective bidders.

The RFQ documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent contractor information within the available solicitation materials. No existing infrastructure or technology integration requirements are identified in the procurement documents. A sample invoice template references a unit price of $3.1229 per 100 gallons for leachate hauling services, providing prospective bidders with a pricing reference point for historical cost structures; however, this does not constitute a binding award value or budget range. The specific contract term duration, renewal options, and total funding amounts are not explicitly stated in the provided RFQ documentation. All hauling operations must be performed in accordance with the operational requirements outlined in the scope of work documents, and contractors will be required to submit invoices and direct payment inquiries to the Department of Environmental Protection, Office of Environmental Remediation, 601 57th Street SE, Charleston, West Virginia 25304.