Addendum No. 01 Holly River SP Group 1 Cabin Rehabilitation

The West Virginia Division of Natural Resources issued a Request for Quotation (RFQ DNR19*44) for the rehabilitation and renovation of five cabins at Holly River State Park located in Webster County/Hacker Valley, West Virginia. This fixed-amount agency contract solicitation seeks building maintenance and repair services classified under commodity code 72101500. The scope of work includes interior and structural modernizations across all five cabins, with Cabins #1, #3, #4, and #5 receiving identical improvements including tankless water heater installation, propane stove replacement, bathroom flooring replacement with laminate, sheetrock wall installation, shower valve trim, vanity mirrors with lighting, bathroom hardware, ceiling paint, and tile backsplash installation, along with kitchen modernization featuring laminate flooring, Shenandoah brand cabinet replacement, microwave installation, quartz countertops, stainless steel undermount sink, and Delta faucet installation; Cabin #2 receives similar work with modifications including ceramic tile installation to chair rail height in the bathroom. Three additive alternates are available: rotted log repairs, roof flashing repairs, and Anderson 400 series window replacement for all five cabins. The contract requires a 180-day completion period from the Notice to Proceed, with liquidated damages of $250 per day assessed for delays beyond this deadline. A non-mandatory pre-bid meeting was scheduled for October 29, 2018, at 11:00 a.m. EST, with a technical question deadline of November 8, 2018, at 9:00 a.m. EST, and bid responses due by November 20, 2018, at 1:30 p.m. EST. Qualified vendors must demonstrate experience through successful completion of at least three similar projects, submit a 5 percent bid bond with their proposals, provide performance bonds and labor/material payment bonds, and possess a valid West Virginia contractor's license. Vendors must maintain Commercial General Liability insurance of $1,000,000, Automobile Liability of $500,000, and workers' compensation coverage, and must comply with West Virginia labor hiring requirements and drug-free workplace policies for projects over $100,000. Responses should be submitted to the Division of Natural Resources Property & Procurement Office at 324 4th Avenue South, Charleston, West Virginia 25303-1228, with inquiries directed to Angela W. Negley at (304) 558-3397 or angela.w.negley@wv.gov.

The solicitation documentation does not identify any set-asides, disadvantaged enterprise restrictions, incumbent contractors, or specific budget allocations for this procurement. No information regarding federal funding sources or Davis-Bacon wage requirements is included, indicating this is a state-funded project with no federal compliance obligations beyond standard contracting practices. The contract is structured as a fixed-period lump-sum bid with all materials, labor, and equipment costs included in the bid price, with no unit pricing required, and Addendum No. 01 issued on November 9, 2018, clarified that vendors may work on multiple cabins simultaneously, that cabin occupancy during work is provided free of charge, and that additional repairs beyond specifications require change orders with time extensions available through change orders if circumstances beyond the vendor's control necessitate additional time. Prospective bidders must acknowledge receipt of all addenda and submit the acknowledgment form with their bids, as failure to do so may result in bid disqualification. The specific contract award value or budget range is not disclosed in the available solicitation documentation.