Addendum No. 01 ARFQ DNR18+44 Holly River SP Group 1 Cabin Rehabilitation and Renovation.pdf
PDF 251 KB Posted
- Solicitation number
- ARFQ 0310 DNR1900000044 2
- Issued by
- Wayne County, West Virginia
About this file
This Addendum No. 01 is issued by the West Virginia Division of Natural Resources in response to the Request for Quotation (ARFQ DNR19*44) for Holly River State Park Group 1 Cabin Rehabilitation and Renovation. The solicitation seeks building maintenance and repair services for the rehabilitation and renovation of five cabins at Holly River State Park located in Hacker Valley, West Virginia. The non-mandatory pre-bid meeting was scheduled for October 29, 2018, at 11:00 a.m. EST, with a technical question deadline of November 8, 2018, at 9:00 a.m. EST. The bid closing date was November 20, 2018, at 1:30 p.m. EST. The contract is structured as a fixed-amount agency contract with a 180-day completion timeline from the Notice to Proceed. Responses should be submitted to the Division of Natural Resources Property & Procurement Office located at 324 4th Avenue South, Charleston, West Virginia 25303-1228.
This addendum serves primarily to distribute vendor questions and agency responses to the bidder community, with no modifications to the original bid opening date, specifications, or other solicitation terms. Key clarifications provided address contractor logistics, including confirmation that vendors may work on multiple cabins simultaneously, that cabin occupancy during work is provided free of charge with no applicable motel tax in Webster County, and that contractors may enlarge access holes with agency approval. The agency clarified that additional repairs beyond specifications require change orders, that gas tanks and piping for water heaters will be state-provided, and that all window materials including storm windows will be replaced. The contract includes a provision for time extensions through change orders if circumstances beyond the vendor's control necessitate additional time. Vendors must acknowledge receipt of all addenda and submit the acknowledgment form with their bids, as failure to do so may result in bid disqualification.
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Text version
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 1Nov 09, 2018 DNR1900000044
PhaseVersionSolicitation NoSolicitation ClosesDate Issued
Procurement Folder :
Document Description :
Procurement Type :
State of West Virginia Request For Quotation
Construction
507554
Addendum No. 01 Holly River SP Group 1 Cabin Rehabilitation
Agency Contract - Fixed Amt
2018-11-09 2018-11-20 13:30:00
ARFQ 0310 2 DraftDNR1900000044
SUBMIT RESPONSES TO: VENDOR
Vendor Name, Address and Telephone
BID RESPONSE
DIVISION OF NATURAL RESOURCES
PROPERTY & PROCUREMENT OFFICE
324 4TH AVE
SOUTH CHARLESTON WV 25303-1228
US
All offers subject to all terms and conditions contained in this solicitation DATEFEIN #Signature X
FOR INFORMATION CONTACT THE
Angela W Negley
(304) 558-3397 angela.w.negley@wv.gov
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 2Nov 09, 2018 DNR1900000044
ADDITIONAL INFORMATION:
Addendum No. 01 is issued to publish and distribute the attached information to the Vendor Community.
INVOICE TO SHIP TO
DIVISION OF NATURAL RESOURCES
WEST VIRGINIA STATE PARKS
324 4TH AVE
SOUTH CHARLESTON WV25303-1228
US
SUPERINTENDENT
DIVISION OF NATURAL RESOURCES
HOLLY RIVER STATE PARK
680 STATE PARK RD
HACKER VALLEY WV 26222
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 1 Building maintenance and repair services
Commodity Code Manufacturer SpecificationModel #
Extended Description
72101500
Rehabilitation and renovation of five (5) cabins.
SCHEDULE OF EVENTS
Event DateEventLine
1 Non-Mandatory Pre-bid at 11:00 a.m., EST
2018-10-29
2 Technical Question Deadline at 9:00 a.m., EST
2018-11-08
SOLICITATION NUMBER: ARFQ DNR19*44
Addendum Number: No. 01
The purpose of this addendum is to modify the solicitation identified as
("Solicitation") to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[X] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Addendum issued to publish and distribute the attached documentation to the vendor community.
1. To publish vendor questions and agency responses.
NO OTHER CHANGES.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
DNR_07042017
Attachment A
ADDENDUM NO. 01
REQUEST FOR QUOTATION
West Virginia Division of Natural Resources-Parks & Recreation
ARFQ-0310-DNR19*44 Holly River SP Group 1 Cabin Rehabilitation and Renovation
RESPONSE TO VENDOR QUESTIONS
Vendor Question No. 1:
Can we work on / stay in multiple cabins at the same time?
Agency Response: Yes.
Vendor Question No. 2:
If we stay in a cabin, is it free of charge? What are the taxes?
Agency Response: Yes. Webster County, WV has no motel/hotel tax.
Vendor Question No. 3:
If subfloors need to be replaced, can we add-in the cost?
Agency Response: Vendors may only bid on what has been specified. If it is determined that additional repairs are needed, the agency will issue a change order.
Vendor Question No. 4:
If we find additional damage that delays completion, will we be provided additional time to complete that work?
Agency Response: Following purchase order award, the agency will issue a Notice to Proceed to the successful vendor which will establish the beginning and ending contract dates. The successful vendor will have 180-days to complete the work. However, if an extension of time is necessary due to circumstances beyond the control of the vendor, the
Agency will work with the vendor to extend the contract through a change order if beneficial to both parties.
Vendor Question No. 5:
What direction do the floor joists run?
ADDENDUM NO. 01
REQUEST FOR QUOTATION
West Virginia Division of Natural Resources-Parks & Recreation
ARFQ-0310-DNR19*44 Holly River SP Group 1 Cabin Rehabilitation and Renovation
Agency Response: Unknown.
Vendor Question No. 6:
Can contractors make the access holes larger to complete repairs?
Agency Response: Yes, but Agency must approve the size.
Vendor Question No. 7:
Do contractors supply the gas tanks and piping to the outside for the water heaters?
Agency Response: No, the State will provide.
Vendor Question No. 8:
Will the storm windows that are currently in place stay there or be removed for replacement of windows?
Agency Response: All material relating to the windows will be replaced, including the storm windows. A change order will be issued once we get to that point.
Vendor Question No. 9:
Are the shower stalls being replaced?
Agency Response: No.
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ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: ARFQ DNR19*44
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
Addendum No. 1
Addendum No. 2
Addendum No. 3
Addendum No. 4
Addendum No. 5 ndum No. 6 ndum No. 7 ndum No. 8 ndum No. 9 ndum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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