Addendum No. 01-Compact Excavator-Watters Smith Memorial SP

The West Virginia Division of Natural Resources is soliciting quotations for the procurement of one compact excavator designated for Watters Smith Memorial State Park in Lost Creek, West Virginia under solicitation number DNR2000000018. The RFQ seeks a Bobcat E32R compact excavator or an equal alternative that meets specified mandatory technical requirements, including a diesel engine with minimum 23 horsepower, operating weight of 7,300 pounds, 6,000 pounds bucket digging force, 5-foot dozer blade width, and additional specifications for reach, depth, fuel capacity, and cab features. The equipment must be delivered within thirty working days after purchase order receipt to the park's physical address at 831 RR3 Duck Creek Road, Lost Creek, West Virginia 26385, with payment to be made in arrears on an F.O.B. destination basis following delivery and acceptance. The technical question deadline was October 29, 2019 at 9:00 AM EDT, and the solicitation closes on November 12, 2019 at 1:30 PM EDT, with the addendum issued on November 5, 2019 to disseminate information to the vendor community. Responses must be submitted to the Division of Natural Resources Property & Procurement Office at 324 4th Avenue South, Charleston, West Virginia 25303-1228. Contract award will be based on the lowest overall total cost for equipment meeting all mandatory specifications, with pricing submitted on the provided Pricing Page (Exhibit A). Interested vendors should contact James H. Adkins at (304) 558-3397 or jamie.h.adkins@wv.gov for inquiries.

The solicitation does not indicate any specific set-asides for disadvantaged enterprises, women-owned businesses, or minority-owned businesses based on the available procurement materials. Vendors must comply with standard state requirements, including registration with the West Virginia Purchasing Division, submission of a purchasing affidavit certifying that neither the vendor nor any related party owes a debt exceeding one thousand dollars to the state or its political subdivisions, and adherence to all applicable federal, state, and local laws. The procurement materials do not identify any incumbent contractors or existing infrastructure requiring integration. Vendors must accept payment by electronic funds transfer and P-card, with no advance payments permitted, and must maintain appropriate warranty, insurance, and indemnification coverage as outlined in the standard terms and conditions. No specific budget or award value is disclosed in the available procurement documents; however, the solicitation indicates this is a one-time equipment purchase. Domestic steel product preferences apply where applicable under the contract terms.