Addendum #5 Mechanical Work

The State of West Virginia Department of Administration Purchasing Division issued a Comprehensive Repair and Facility Quotation (CRFQ 0608 COR1600000001) on behalf of the Division of Corrections for mechanical work at the Pruntytown Correctional Center located in Grafton, West Virginia. The solicitation seeks qualified contractors to furnish all materials, equipment, and labor necessary to complete replacement of critical mechanical and HVAC systems at Unit #20 of the facility within 150 working days from issuance of the Notice to Proceed. Specific deliverables include replacement of two hot water storage tanks (752-gallon Lochinvar RGA0752 models to be replaced with RA0650 models), two expansion tanks (THERM-X TROL ST-80V-C units), two high-low water manifold systems (Leonard TM5098-0271 units) with associated copper piping and valves in mechanical rooms A109 and B109, two rooftop HVAC units (Trane YCD180B3HCEA models with 350,000 BTU heating input, R410A refrigerant, and natural gas heating), and two air purifier units (Carnes units to be replaced with Carter or equal units). A mandatory pre-bid conference was scheduled for August 11, 2015 at 10:00 AM EST at Pruntytown Correctional Center, with registration through Philip Farley at 304-549-1050 or Philip.K.Farley@wv.gov. The original quotation deadline was August 25, 2015 at 1:30 PM, subsequently modified through multiple addenda, with final submission to the Bid Clerk at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. Award will be made to the lowest responsive bidder meeting all specifications, with contract performance standards requiring one-year warranty on all parts and labor from substantial completion, monthly pay applications with 10 percent retainage, and compliance with all Division of Corrections security requirements including background checks for on-site personnel and tool security protocols.

Bidders must be properly registered with the West Virginia Purchasing Division with a valid West Virginia Vendor Number and current Contractor License Number, and must submit bids in writing with signatures in ink and corporate seals where applicable. The solicitation requires contractors to secure all necessary federal, state, county, and city permits at contractor expense and comply with prevailing wage requirements, drug-free workplace policies, and all applicable federal, state, and local laws. Standard work hours are Monday through Friday, 8:00 AM to 4:00 PM, with alternative scheduling subject to 48-hour advance approval from the Associate Warden of Operations. A pre-construction meeting is mandatory after contract encumbrance and prior to any on-site work commencement. The contract documents do not identify specific set-asides for disadvantaged enterprises, women-owned businesses, or minority-owned businesses, nor do they identify incumbent contractors or current service providers. No specific pricing information, line-item costs, or total contract budget ranges are detailed in the available solicitation documents, though the procurement is contingent upon appropriated funds and may become void if funding is not available. The contract terms and conditions reserve the State's right to waive minor irregularities, reject any or all bids, and cancel contracts immediately upon written notice if materials or services do not conform to specifications.