COR117838_CPO_Specifications.docx

CRFQ COR160000001 - REQUEST FOR QUOTATIONS

REPLACEMENT OF THE HOT WATER STORAGE TANKS, EXPANSION TANKS, HIGH LOW WATER MANIFOLD SYSTEMS, HVAC UNITS, AND AIR PURIFIER UNITS AT PRUNTYTOWN CORRECTIONAL CENTER, TAYLOR COUNTY, WV

The Pruntytown Correctional Center (PCC), a West Virginia Division of Corrections Facility (DOC), is soliciting a lump sum quotation for the replacement of the hot water storage tanks, expansion tanks, high low water manifold systems, HVAC units, and air purifier units. The internal DOC reference number for this project is COR61746.

A mandatory pre-bid conference is scheduled for August 11, 2015 at 10:00 AM EST at Pruntytown Correctional Center. For any vendors who will be using any subcontractors, it is highly recommended that subcontractors also attend the pre-bid. The contractor should obtain all there information from the pre-bid meeting. The DOC only has one (1) pre-bid meeting. Venders interested in attending the pre-bid conference should call or email to register with the following individual but is not required to attend:

Name: Philip Farley Phone: 304-549-1050 Email: Philip.K.Farley@wv.gov (This is the preferred method.)

Vendors quoting this project SHALL comply with the below Specifications:

PART I: SUMMARY OF PROJECT, STANDARD SPECIFICATIONS, AND REQUIREMENTS

PART 1 GENERAL

1.01 DESCRIPTION

A. Pruntytown Correctional Center is located at 2006 Trap Springs Road, Grafton, WV 26354.

B. In Unit #20, there are two (2) mechanical rooms: A109 and B109. Inside each of the mechanical rooms, there are a boiler to heat the domestic water, recirculating pumps, a 752 gallon hot water storage tank, an expansion tank, and a high low water manifold system.

C. On the roof of Unit #20, there are two (2) existing HVAC units and air purifiers.

D. In the below specifications, there are referenced Exhibits. For mechanical room A109 and B109, the rooms are laid out the same and are typical. For some of the Exhibits, it is only reference as side ‘A’ or ‘B’. For the HVAC and Air Purifier units, both side ‘A’ and side ‘B’ are referenced.

E. Please see drawings A4, P1, P2, P3, M1, E2, and E3 for reference to the building. The DOC is not responsible for any information that is not correct on the drawings.

F. It will be the contractor’s responsibility to verify all information at the pre-bid meeting. The DOC is not responsible for any miss typed information.

1.02 DESCRIPTION OF WORK IN MECHANICAL ROOMS A109 AND B109:

A. At each mechanical room entry, there are double doors. If the doors are removed, the opening at the door frame is 58-1/2” wide and 82-1/4” high.

B. In each mechanical room in this project, the contractor will be required to remove the existing hot water storage tanks, expansion tanks, and high low water manifold system.

C. All domestic water will be referred to in this project as just water.

D. In the mechanical rooms, below is information on how the hot water system works and what addition required items much be replaced with new.

1) In Unit #20, the cold water enters the building in mechanical room A109 in a two (2”) inch copper line. There is a two (2”) inch ball valve before going into the hot water system. The water flows through the ball valve to a T-fitting. The contractor must replace the previously stated ball valve, and all copper piping from the ball valve in this section with new. Please see Exhibit #1.

2) There is a two (2”) inch copper line that goes between the boiler and the hot water storage tank. The hot water flows out of the boiler to a two (2”) inch ball valve and joins with the incoming cold water line from the T-fitting and flows into the hot water storage tank. The contractor must replace all of the previously stated ball valve, copper piping, and T-fitting in this section with new. Please see Exhibit #2.

3) Below the incoming water line into the hot water storage tank, there an outgoing line that is a two (2”) inch copper piping going out of the hot water storage tank to two (2”) inch ball valve. From the ball valve, there is two (2”) inch copper piping that connects to the recirculating pump. The recirculating pump connects to the boiler. The contractor must replace all of the previously stated ball valve and copper piping in this section with new. Please see Exhibit #3.

4) In this section, all piping is one and a quarter (1-1/4”) inch copper line. The hot water goes out of the top of the hot water storage tank. On the left side, there is a hot water recirculating return. The line flows into a ball valve, and then flows into the hot water line coming out of the top of the hot water storage tank. On the right side, the hot water flows to a ball valve, and then flow into the high low water manifold system. The contractor must replace all of the previously stated ball valve and copper piping in this section with new. Please see Exhibit #4.

5) In this section, all piping is one and a quarter (1-1/4”) inch copper line. There is a cold water line that flows into the high low water manifold system. There is currently no ball valve. The contractor must install a new ball valve and replace all of the previously stated copper piping in this section with new. Please see Exhibit #5.

6) In this section, all piping is one and a quarter (1-1/4”) inch copper line. The hot water flows out of the high low water manifold system. The line T’s and goes to both sides of the room to a ball valve on each side. The contractor must replace all of the previously stated ball valve and copper piping in this section with new. Please see Exhibit #6.

7) In this section, all piping is three quarter (3/4”) inch copper line. On the left side of the high low water manifold system there is a return line from the building that flows in to both the incoming hot water line and high low water manifold system to the hot water storage tank. There is a ball valve, then a recirculating pump, then a check valve, then a ball valve, then the water flows to a T-fitting, then a check valve, then a ball valve, then flows into the high low water manifold system. The contractor must replace all of the previously stated ball valves, check valves, T-fitting, and copper piping in this section with new. Please see Exhibit #7.

8) In this section, all piping is three quarter (3/4”) inch copper line. There is line that goes between the expansion tank and the incoming cold water line. The contractor must replace all of the previously stated copper piping in this section with new. Please see Exhibit #8.

E. Below is information concerning the existing items information:

1) Hot Water Storage Tanks:

a) Manufacture: Lochinvar

b) Model #: RGA0752

c) The existing tank is 52” in diameter and 104” in height.

d) Please see Exhibit #9.

2) Expansion tank:

a) Manufacture: THERM-X TROL

b) ST-80V-C

c) 150# thermal expansion tank

d) Please see Exhibit #10.

3) High low water manifold system:

a) Manufacture: Leonard

b) Model # TM5098-0271

c) Please see Exhibit #11.

F. Below is information concerning the new items:

1) The hot water storage tank will be replaced with the following:

a) Manufacture: Lochinvar

b) Model #: RA0650

c) The new tank must be 52” in diameter and 92” in height.

d) Or Equal

e) Please see Exhibit #12.

2) Expansion tank:

a) Manufacture: THERM-X TROL

b) ST-80V-C

c) 150# thermal expansion tank

d) Or Equal

3) High low water manifold system:

a) Manufacture: Leonard

b) Model # TM5098-0271

c) Or Equal

G. Demolition (existing items):

1) The contractor must do side ‘A’ first. The contractor must be 100% completed with side ‘A’ before starting on side ‘B’.

2) The contractor must turn off the cold water line in the designated area.

3) The contractor must turn off the hot water boiler.

4) The contractor must drain the hot water storage tank.

5) The contractor must remove all of the copper piping, etc. as stated in section 1.01(F).

6) The contractor must remove the hot water storage tank. Because of the size of the existing tank, the contractor must cut the hot water storage tank into piece to remove from the room.

7) The contractor must remove the high low water manifold system.

8) Clean the area up and remove all items from the room that have been removed or dismantled.

H. Build back:

1) In the location of the new hot water storage tank and the expansion tank, the contractor must form up and pour a concrete pad. The concrete pad must four (4”) inches thick. The contractor must put wire mesh in the center of the entire area of the concrete pad. The concrete pad must be large enough to put the previously state new items in this section.

2) The contractor must install the new hot water storage tank, expansion tank, and the high low water manifold system.

3) The contractor must install all new copper piping, etc. as what was previously stated in section 1.01(F).

4) The contractor must insulate all new piping with new insulation.

5) After the contractor has installed all of the required items, the contractor must slowly turn the water back on and check for leaks. If there are any leaks, the contractor must fix immediately.

6) The contractor must make sure all the lines in the system are full of water including the boiler and hot water storage tank.

7) The contractor must turn the boiler on.

8) The contactor must turn on the recirculation pump.

9) The contractor must set the high low water manifold system to correct temperature.

I. Water outage:

1) The Contractor must notify the facility at least 48 hours in advance for approval before water can be turned off to boiler units. This is to allow the facility enough time to prepare for water outage.

2) The Contractor must coordinate with the facility staff to determine what certain timeframe the water can be turned off.

J. The contractor must complete all work in mechanical room A109 before going to mechanical room B109.

1.03 DESCRIPTION OF WORK FOR THE HVAC UNITS LOCATED ON THE ROOF

A. Unit #20 has two (2) rooftop HVAC units that provides are to side ‘A’ and ‘B’ of the building. There are also two (2) rooftop air purifiers units.

B. Below is information concerning the existing HVAC units. Please see Exhibit #13:

1) Trane, model #: YCD180B3HCEA. Please see Exhibit #14 for additional information.

2) They are 350,000 BTU heating input.

3) Uses natural gas for heat.

4) Uses electric for air conditioning.

5) There is a 100 amp, 240 volt, 3 phase, fused disconnect attached to the each unit. There is also a receptacle. The electric is feed from panel “MP,” 208 volt, 3 phase. Side ‘A,’ breaker #3. Side ‘B,’ breaker #4.

6) There is an economizer on the unit.

7) They will also need the new curb adapters.

C. Below is information concerning the existing Air Purifier Units. Please see Exhibit #15:

1) Carnes Air Purifier. Please see Exhibit #16 for additional information.

2) There is a 30 amp, 240 volt, 3 phase, fused disconnect attached to the each unit. There is also a receptacle.

3) Please see Exhibit #14.

D. Demolition (existing units):

1) Contractor must turn the power off to the units.

2) Contractor must remove the disconnect, receptacle, and conduit (if applicable) on the units.

3) Contractor must remove R-20 from the lines and flush the system out.

4) Contractor must remove any additional piping that is attached to the units (if applicable).

5) Contractor must disconnect the existing units that are attached to the roof system.

6) Contractor must provide crane and remove the units. Contractor must bring the crane in through Unit ‘B’ side.

7) Contractor cannot leave the roof area where the units are located open overnight.

8) Contractor must dispose of the existing units.

E. New equipment:

1) New HVAC units:

a) The HVAC units must use R410A for air conditioning.

b)

c) The HVAC units must use natural gas for heating.

d) The HVAC units must be same size as existing.

e) The HVAC units must be Trane or equal to existing units.

2) New Air Purifier units:

a) The Air Purifier units must be Carter or equal to existing units.

F. Installation of new equipment:

1) If the new units are different sized than what the existing was, the contractor must curve adapters to set the new equipment on.

2) The contractor cannot do any construction with the existing roof system.

3) Contractor must provide crane and set the new units in place. Contractor must bring the crane in through Unit ‘B’ side.

4) Contractor must connect the disconnect, receptacle, and conduit (if applicable) on the units.

5) Contractor must connect any additional piping that must be attached to the new units (if applicable).

6) Contractor must seal any areas where the new equipment was installed. Contractor is responsible to fix any leaks from the new equipment.

7) Contractor must do a complete system startup and check for proper operations.

8) Contractor must replace the existing thermostats with new. A non-programmable thermostat is preferred.

1.04 EXTENT OF WORK

A. Provide all labor, materials, supplies, tools, and equipment, to complete the work as specified in specification sections 1.01, 1.02, and 1.03 above.

1.05 PERMITS

A. Contractor shall secure and pay for any required permits and for all other permits, governmental fees, and license, which are necessary for the proper execution and completion of the work as specified.

1.06 TERMS OF WORK

A. All work shall be completed within one hundred fifty (150) working days upon receipt of Notice to Proceed. The Notice to Proceed will be issued after the contract has been approved and encumbered.

1.07 SECURITY

A. Contractor must comply with all Division of Corrections and Facility security requirements. This includes but is not limited to security background check of any employee of contractor that will be working on-site on the project.

1.08 TOOLS

A. Contractor must comply with all Division of Corrections and Facility tool security requirements. This includes but is not limited to checking all tools brought into the Facility at the beginning of the work day, checking all tools being removed from the Facility at the end of the work day, keeping all tools locked up while not in use, and reporting any missing tools.

1.09 CODE REQUIREMENTS

A. All work must comply with all federal, state, county, and city code requirements.

1.10 SUBMITTALS

A. Product data:

1) Submit submittals on all new items that will be installed on this project.

B. Field test reports:

1. Provide complete equipment testing, start-up and system commissioning reports.

2. Test reports must comply with all federal, state, and local testing and code requirements.

C. Shop drawings:

D. Record documents, three (3) hard copies and three (3) electronic copies on CD.

1) Provide Operation and Maintenance (O & M) Manuals, as-built drawings, start-up and system commissioning documentation.

1.11 PRODUCT DELIVERY, STORAGE, AND HANDLING

A. Material can be shipped directly to the Facility as long as it does not require to be unloaded by the Facility.

B. The DOC facility will not be held accountable for any material orders shipped directly to the facility. The contractor must be present at the facility to receive the order.

C. The DOC facility will not be responsible for any items that are missing or have been stolen. It is the contractor’s responsibility to secure all there tools and materials.

D. If the contractor stores the material at a location other than at this Facility, additional insurance is required to receive payment on stored materials.

E. Any materials, which are found to be damaged, shall be removed and replaced at the applicator's expense.

1.12 WORK TIMES

A. The standard hours of work are Monday thru Friday from 8:00 am until 4:00 pm unless otherwise noted.

B. If the contractor wishes to work a different schedule other than what was previously stated, the DOC facility will work with the contractor. For example, the contractor works for four (4) days a week for a ten (10) hour shift each day.

C. All work done within the secure area, work times and coordinated areas, will be at the discretion of the MOCC administration.

D. If for any reason, the contractor wishes to work other than the previous stated days and hours, the request must be turned into the Facility at least forty-eight (48) hours in advance for approval. The request must be submitted to the Associate Warden of Operations.

1.13 WORK SEQUENCE

A. Schedule and execute work to coordinate with the facilities schedule.

B. Both hot water heaters will be replaced with new. Schedule and execute work to replace the hot water heater that is on the left side and is not operational first. The hot water heater on the left must be one hundred percent (100%) complete with installation and startup before the hot water heater on the right side can be taken and of service to be replaced.

1.14 USE OF THE PREMISES

A. Before beginning work, the contractor must secure approval from the building owner's representative for the following:

1. Areas permitted for personnel parking.

2. Access to the site.

3. Areas permitted for storage of materials and debris.

4. Areas permitted for the location of equipment and any other items needed to do the project.

1.15 EXISTING CONDITIONS

A. If discrepancies are discovered between the existing conditions and those noted in the specifications, immediately notify the owner's representative by phone and solicit the manufacturer's approval prior to commencing with the work.

1.16 TEMPORARY FACILITIES AND CONTROLS

A. Temporary Utilities:

1. In certain areas of the facility, water and power for construction purposes, and lighting are available at the site and will be made available to the contractor if requested.

2. Provide all hoses, valves, and connections for water from source designated by the owner when made available.

3. When available, electrical power should be extended as required from the source. Provide all trailers, connections and fused disconnects.

B. Temporary Sanitary Facilities:

1. Sanitary facilities are available at the job site. If the sanitary facilities are not available, the contractor shall be responsible for the provision and maintenance of portable toilets or their equal.

C. Building Site:

1. The contractor shall use reasonable care and responsibility to protect the building and site against damages. The contractor shall be responsible for the correction of any damage incurred as a result of the performance of the contract.

2. The contractor shall remove all debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the building.

D. Security:

1. Obey the owner's requirements for personnel identification, inspection and other security measures.

1.17 JOB SITE PROTECTION

A. The contractor shall adequately protect building, paved areas, service drives, lawn, shrubs, trees, etc. from damage while performing the required work. The contractor shall repair or be responsible for costs to repair all property damaged during the project.

B. During the contractor's performance of the work, the Facility owner will continue to occupy the existing building and daily operations. The contractor shall take precautions to prevent the spread of dust and debris, particularly where such material may sift into the building. The contractor shall provide labor and materials to construct, maintain and remove necessary temporary enclosures to prevent dust or debris in the construction area(s) from entering the remainder of the building.

C. Remove all traces of piled bulk materials and return the job site to its original condition upon completion of the work.

1.18 DAMAGES

A. The Contractor shall keep the work area as clean as possible during the entire progress of work, and shall be responsible to remove from the site, the packaging materials from the products and other debris as it accumulates. All items that are removed to allow the installation of the new items will become the property of the contractor to dispose of unless otherwise noted.

1.20 SAFETY

A. The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state, and federal requirements that are safety related. Safety shall be the responsibility of the contractor. All related personnel shall be instructed daily to be mindful of the full time requirement to maintain a safe environment for the facility's occupants including staff, visitors, customers, and the occurrence of the general public on or near the site.

B. The Contractor shall provide safety barriers around work areas where heavy equipment may be in operation or as required by OSHA.

1.21 WORKMANSHIP

A. All work shall be of highest quality and in strict accordance with the manufacturer's published specifications and to the building owner's satisfaction.

1.22 QUALITY ASSURANCE

A. Unless otherwise noted in this specification, the contractor must strictly comply with the manufacturer's current specifications and details.

1.23 JOB CONDITIONS, CAUTIONS, AND WARNINGS

A. Proceed with the installation of the project work only when weather conditions are appropriate.

1.24 WARRANTY

A. Provide a one (1) year warranty on the complete project including parts and labor from the date of substantial completion.

B. Minimum requirements of the Manufacturer’s warranty on equipment and material.

1.25 PAY APPLICATIONS

A. Ten (10%) percent retainage must be held back on each pay application until project has been completed. Contractor can bill for fifty (50%) percent of the retainage that has been held back at substantial completion. Contractor can bill for the remainder of the retainage at final completion. This does not apply if the project is completed and there is only one pay application submitted.

C. Pay applications will be required to be submitted once a month. Contractor must submit three original copies. Each copy must be signed with a signature in blue ink and must be notarized.

C. Certified payroll must be submitted with each pay application. Contractor must submit two original copies. Each copy must be signed with signature in blue ink.

1.26 BIDDING

A. There is a bid form at the end of the Specifications, which has the proper way this project is to be bided. It is recommended that the contractor use that bid form. If the contractor does not use the bid form in this package, they must break their bid down into the following breakdown. All bid pricing must be written in words and numbers. The basis of award will be issued to the lowest bidder on the “Contract base bid” meeting specifications:

1. Contract base bid.

B. The Bidder understands that to the extent allowed by the West Virginia Code, the OWNER reserves the right to waive any informality or irregularity in any Bid, or Bids, and to reject any or all Bids in whole or in part; to reject a bid not accompanied by the required bid security or by other data required by the Bidding Documents; to reject any conditions of the bid by the Bidder that is in any way inconsistent with the requirements, terms, and conditions of the Bidding Documents; or to reject a bid that is in any way incomplete or irregular.

1.27 PRE-CONSTRUCTION MEETING

A. After the contract has been encumbered, there must be a pre-construction meeting at the facility prior to any on-site work starting.

1.28 INSTALLATION

A. Install all new equipment as per the Manufactures recommendations.

1.29 TESTING

A. Comply with all federal, state, and local testing requirements.

1.30 LABELING AND IDENTIFYING

A. Label all piping, wires, and equipment.

END OF GENERAL SPECIFICATIONS