Addendum 3 -DNR- Turnkey Solar Panels at Oden Visitor Cente

The State of Michigan Department of Natural Resources issued Request for Proposal (RFP) No. 20_1377 through the Department of Technology, Management and Budget to procure a turnkey solar photovoltaic (PV) system for the Oden Fish Hatchery Visitor Center located at 3377 Oden Rd., Oden, MI 49764, serving Eaton County. This procurement seeks a complete turnkey purchase where the contractor will design, permit, construct, install, and commission a ground-mounted 10-kilowatt solar array system sized to offset approximately 100% of the facility's annual energy consumption of 12,000 kilowatt-hours. Deliverables include system design and engineering, all permitting and regulatory compliance (Michigan Building Code and National Electric Code), complete installation and interconnection with Consumers Energy, comprehensive system startup and performance testing, an educational kiosk for public energy generation display, and a 25-year operations and maintenance agreement with minimum annual site visits including performance analysis, panel cleaning, electrical system inspection, and warranty repairs. Contractors must demonstrate qualified experience designing, planning, scheduling, permitting, and constructing solar PV systems, with preference given to those with prior experience serving Consumers Energy customers; all proposals must include Renewable Energy Credits (RECs) and separate line-item pricing for annual operations and maintenance services. Technical evaluation will be weighted at 100 points based on the Statement of Work sections addressing technical approach (60 points), staffing qualifications (10 points), and responses to the Vendor Questions Worksheet (30 points), with only proposals achieving 80 or more technical points eligible for price evaluation. The mandatory maximum pricing threshold is $2.60 per watt, with pricing evaluated only for technically qualified proposals, and payment will be made at negotiated project milestones via electronic funds transfer with final payment contingent upon successful performance testing completion. Critical dates include a mandatory site visit on March 19, 2020, at 2:00 p.m. Eastern, written questions due by March 23, 2020, at 3:00 p.m. Eastern with answers posted by March 26, 2020, proposal submission deadline of April 8, 2020, at 3:00 p.m. Eastern through www.michigan.gov/SIGMAVSS, and anticipated contract commencement on June 1, 2020; the solicitation manager is Laura Gyorkos at 517-284-5976 or gyorkosL@michigan.gov.

The State will consider qualified disabled veteran-owned and service-disabled veteran-owned business status under MCL 18.1261(8) during evaluation. No incumbent vendors or current contractors are identified in the procurement documents. The contractor must obtain comprehensive insurance coverage including $1,000,000 minimum Commercial General Liability per occurrence with $2,000,000 aggregate, $5,000,000 Umbrella/Excess Liability, and $1,000,000 Automobile Liability, naming the State of Michigan as an additional insured, along with property insurance covering all buildings and improvements at full replacement value. All work is the contractor's responsibility at no cost to the State, and the contractor must comply with all applicable federal, state, and local environmental regulations and obtain all necessary permits at its own expense. The land lease agreement establishes rent at a "to be determined" amount payable annually with a $10 per day late fee, and the contractor must provide the State with real-time, 24/7 system performance data accessible through a website, with removal of all structures and improvements within 180 days of lease expiration and return of the premises to original condition. Late or improper project completion will result in liquidated damages of $5,000 plus $100 per day for each day of non-compliance, and contracts equal to or exceeding $250,000 require approval by the State Administrative Board. The estimated award value is not explicitly stated in the procurement documents, but with a maximum pricing constraint of $2.60 per watt for a 10-kilowatt system, total turnkey costs would not exceed approximately $26,000 for the base system installation, with additional costs for the 25-year maintenance agreement to be determined through contractor proposals and State negotiation.