Addendum 1- publish TQ for Metal Roof Materials for PCC Bar

The State of West Virginia Division of Corrections and Rehabilitation, on behalf of Pruntytown Correctional Center in Summers County, issued Solicitation DCR2000000062, an Indefinite Quantity Request for Quote (ARFQ) for a one-time purchase of metal roof materials for a barn facility located at 2006 Trap Springs Road, Grafton, West Virginia. The procurement seeks quotations for Classic AG metal roofing and siding panels in seven different lengths (6 feet to 22 feet 8 inches) with 37-inch widths, along with associated trim components including CI rake and gable trim, snow guards, ridge caps, W-valleys, EPDM and silicone pipe flashing boots in multiple sizes, retrofit EPDM pipe flashing boots with zippers, and stainless steel metal-to-wood fastener screws measuring 2 inches in length. All materials must meet mandatory specifications including 26-gauge Galvalume aluminum zinc alloy coated steel in Mansard Brown color with minimum UL 790 Class A fire ratings, UL 2218 Class 4 hail impact resistance, 580 Class 90 wind uplift ratings, and minimum 40-year manufacturer warranties. Contract award will be made to the vendor providing the lowest overall total cost for all items meeting specifications, with delivery required within thirty working days of receiving a purchase order on an F.O.B. destination basis. The question submission deadline was 10:00 AM EST on October 7, 2019, with bid opening scheduled for October 14, 2019, at 1:30 PM EST. Vendors were required to submit electronic pricing documentation through wvOASIS or alternative acceptable methods directed to Buyer Jamie Bowles at (304) 558-2117 or jamie.m.bowles@wv.gov, and all vendors must acknowledge receipt of Addendum 1 to avoid bid disqualification.

While the solicitation documents do not specify set-aside designations or restrictions on vendor types, all vendors must be registered with the West Virginia Purchasing Division prior to contract award and must furnish proof of applicable licenses, certifications, workers' compensation insurance, and compliance with all state and local laws, as verified through the required Purchasing Affidavit. Vendors must affirm they are not in default on monetary obligations owed to the state or political subdivisions and must not owe aggregate debts exceeding one thousand dollars, unless debts are being contested or the vendor is in compliance with an established payment plan. The contract is contingent upon legislative appropriation of funds and may be cancelled immediately by the State upon written notice if materials or workmanship do not conform to specifications, or upon thirty days' written notice for any reason. Payment will be made in arrears only after delivery and acceptance of goods, with vendors required to accept payment by electronic funds transfer or P-Card, and pricing must remain firm for the life of the contract. No incumbent vendors, current contractors, or specific budget ranges are identified in the available solicitation documents, with the contract value to be determined based on the lowest total cost submission meeting all mandatory specifications and deliverable quantities.