ARFQ DCR200000005962 Metal Roof Materials Specifications 9-30-19.pdf

REQUEST FOR QUOTATION

ARFQ DCR2000000062 Metal Roof Materials

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Administrative Services is soliciting bids on behalf of Pruntytown Correctional Center and Jail (PCC), a West

Virginia Division of Corrections and Rehabilitation Facility (DCR), located 2006 Trap

Springs Road, Grafton WV 26354; to establish a one-time contract for the purchase of

Metal Roof Materials

Question submission – Vendors may submit questions relating to this solicitation to

Jamie Bowles at the Division of Administrative Services via fax, (304) 558-2117, or email Jamie.M.Bowles@wv.gov

Deadline for submission of questions shall be 10:00 AM EST on Monday, October

07, 2019.

Bid opening date and time: Monday, October 14, 2019.at 1:30 PM EST.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and

Conditions.

2.1 “Contract Item” or “Contract Items” means the list of items identified in Section

3.1 below and on the Pricing Pages.

2.2 “Pricing Page” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A, and used to evaluate the

Solicitation responses.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Division of Administrative Services.

2.4 “Agency” means Division of Administrative Services.

2.5 “Facility” means “PCC ” or Pruntytown Correctional Center and Jail.

2.6 “Vendor” means any entity submitting a bid in response to the Solicitation.

2.7 “EPDM” means ethylene propylene diene terpolymer the synthetic rubber roofing material.

mailto:Jamie.M.Bowles@wv.gov

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below. PCC is soliciting bids for Metal Roofing

Materials as described below.

3.1.1 Classic AG Metal Roofing & Siding Panels. Quantities and dimensions are on Exhibit A Pricing Page

3.1.1.1 Must be 26-gauge Galvalume Aluminum Zinc Alloy Coated Steel

3.1.1.2 Must be recommended for a 3:12 or greater pitch/ slope

3.1.1.3 Must have a minimum UL 790 Class A rating

3.1.1.4 Must have a minimum UL 2218 Class 4 hail impact resistance

3.1.1.5 Must have a minimum 580 Class 90 wind uplift rating

3.1.1.6 Must be in Mansard Brown

3.1.1.7 Must come with a min 40-year manufacturer’s warranty

3.1.2 CI Rake & Gable Trim.

3.1.2.1 Must come in 10ft sections.

3.1.2.2 Must be 26-gauge Galvalume Aluminum Zinc Alloy Coated Steel

3.1.2.3 Must be recommended for a 3:12 or greater pitch/ slope

3.1.2.4 Must have a minimum UL 790 Class A rating

3.1.2.5 Must have a minimum UL 2218 Class 4 hail impact resistance

3.1.2.6 Must have a minimum 580 Class 90 wind uplift rating

3.1.2.7 Must be in Mansard Brown

3.1.2.8 Must come with a min 40-year manufacturer’s warranty

3.1.3 Snow Guard-

3.1.3.1 Must be in 10ft sections

3.1.3.2 Must be 26-gauge Galvalume Aluminum Zinc Alloy Coated Steel

3.1.3.3 Must be recommended for a 3:12 or greater pitch/ slope

3.1.1.1 Must have a minimum UL 790 Class A rating

3.1.1.2 Must have a minimum UL 2218 Class 4 hail impact resistance

3.1.1.3 Must have a minimum 580 Class 90 wind uplift rating

3.1.1.4 Must be in Mansard Brown

3.1.1.5 Must come with a min 40-year manufacturer’s warranty

3.1.4 Ridge Cap Open

3.1.4.1 Must be in 10ft sections

3.1.4.2 Must be 26-gauge Galvalume Aluminum Zinc Alloy Coated Steel

3.1.4.3 Must be recommended for a 3:12 or greater pitch/ slope

3.1.4.4 Must have a minimum UL 790 Class A rating

3.1.4.5 Must have a minimum UL 2218 Class 4 hail impact resistance

3.1.4.6 Must have a minimum 580 Class 90 wind uplift rating

3.1.4.7 Must be in Mansard Brown

3.1.4.8 Must come with a min 40-year manufacturer’s warranty

3.1.5 W- Valley

3.1.5.1 Must come in 10ft sections.

3.1.5.2 Must be 26-gauge Galvalume Aluminum Zinc Alloy Coated Steel

3.1.5.3 Must be recommended for a 3:12 or greater pitch/ slope

3.1.5.4 Must have a minimum UL 790 Class A rating

3.1.5.5 Must have a minimum UL 2218 Class 4 hail impact resistance

3.1.5.6 Must have a minimum 580 Class 90 wind uplift rating

3.1.5.7 Must be in Mansard Brown

3.1.5.8 Must come with a min 40-year manufacturer’s warranty

3.1.6 Standard EPDM Pipe Flashing Boots & High Temp "Silicone" Pipe Flashing

Boots

3.1.6.1 Boots must come in three specific sizes (Quantity on Pricing Page):

3.1.6.1.1 #2 Boots- top hole adjustment size must fit a pipe of 7/8” up to 4” in diameter; the bottom of the boot must cover roof opening of up to 6” (152mm)

3.1.6.1.2 #7 Boots- top hole adjustment size must fit a pipe of 5

1/2” up to 11 1/2” in diameter; the bottom of the boot must cover roof opening of up to 14” (355mm)

3.1.6.1.3 # 8 Boots- top hole adjustment size must fit a pipe of 6 3/4” up to 13 1/2” in diameter; the bottom of the boot must cover roof opening of up to 17” (431mm)

3.1.6.2 Boots must be Black/Gray EPDM & Red Silicone in color

3.1.7 Retro-Fit EPDM Pipe Flashing Boots W/ zipper

3.1.7.1 Boots must come in size #1 Boots- top hole adjustment size must fit a pipe of 1/2” up to 4” in diameter; the bottom of the boot must cover roof opening of up to 8 3/16” (80.96mm)

3.1.7.2 Boot must be Black EPDM/ Grey EPDM/ Red Silicone

3.1.8 Metal to Wood Fasteners; Next Generation Stainless Steel (or equal)

3.1.8.1 Must be screws that are 2 ¼” long

3.1.8.2 Must be equipped with EPDM undercut rubber washers

3.1.8.3 Must have fully hardened threads and point

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Items. The Contract shall be awarded to the

Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.

4.2 Pricing Page: Vendor should complete the Pricing Page by entering a cost per unit price for each item listed. Vendor should complete the Pricing Page in its entirety as failure to do so may result in Vendor’s bids being disqualified.

Vendor should electronically enter the information into the Pricing Page through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Page for bid purposes by sending an email request to the following address: Jamie.M.Bowles@wv.gov mailto:Jamie.M.Bowles@wv.gov

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within thirty (30) working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to

Facility at 2006 Trap Springs Road, Grafton WV 26354.

6.2 Late Delivery: The Facility placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to the Facility will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Facility’s location.

6.4 Return of Unacceptable Items: If the Facility deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the

Facility to arrange for the return and reimburse Facility for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Facility with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Facility’s location. The returned product shall either be replaced, or the Facility shall receive a full credit or refund for the purchase price, at the

Facility’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Facility will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Items provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.