Addendum #1

The West Virginia Purchasing Division, on behalf of the West Virginia Office of Miners' Health, Safety and Training, issued Addendum #1 to an Agency Request for Quote (ARFQ) to establish an open-end contract for occupational health services across Mingo County and West Union Town. The procurement solicits vendors to provide physical exams compliant with 30 C.F.R. 49.7(c) for mine rescue team members, 10-panel drug screenings testing for amphetamines, cannabinoids, cocaine, opiates, phencyclidine, benzodiazepines, propoxyphene, methadone, barbiturates, and synthetic narcotics in accordance with WV C.S.R. 56-13 and 49 C.F.R. Part 40, and alcohol testing conforming to 49 C.F.R. Parts 40J and 40N across five regional service locations: Region 1 in Westover, Region 2 in Welch, Region 3 at West Virginia Technical and Community College in Julian, Region 4 in Oak Hill, and Charleston Headquarters. The RFQ comprises 20 line items requesting unit pricing for each service category by location, with services required to be completed within two days of request and accepted through multiple ordering methods including wvOASIS, email, facsimile, and mail. Vendors must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence, be registered with the West Virginia Purchasing Division, and provide quarterly and annual reports detailing purchases by agency and dollar value. The initial contract term is one year from the award date with renewal options for up to three successive one-year periods, and the State will award the contract to the vendor providing items meeting specifications for the lowest overall total cost. Technical questions were due October 28, 2025 at 11:00 AM EST, with bid opening scheduled for November 5, 2025 at 2:00 PM EST. All services must be delivered on an F.O.B. destination basis with delivery costs included in bid pricing.

The procurement documents do not identify specific set-asides for disadvantaged business enterprises, minority-owned businesses, or other restricted categories, though vendors must comply with all applicable federal, state, and local laws and regulations. No incumbent contractors or existing vendors are identified in the available solicitation materials, and the contract structure as an open-end master agreement allows for flexible ordering based on state agency needs without guaranteed minimum purchase quantities. The pricing exhibit indicates that actual service quantities are unknown at the time of bidding, with estimated volumes provided for evaluation purposes only. The contract is contingent upon legislative appropriation of funds and may be cancelled by the State with 30 days written notice. While specific award values or budget ranges are not disclosed in the provided documentation, the open-end structure and regional service delivery model suggest potential significant volume and long-term value given the five-location service network and one-year initial term with three renewal options. Vendors should direct inquiries to Carley R. Cochran, the primary buyer contact, at 304-414-2229 or carley.r.cochran@wv.gov, with the Office of Miners' Health, Safety and Training located at 1900 Kanawha Boulevard East, Suite 2, Building 3, Suite 600, Charleston, West Virginia.