AD Project #202610300 Dept of Transportation - Nantucket

The Division of Capital Asset Management and Maintenance (DCAMM) on behalf of the Massachusetts Department of Transportation, Registry of Motor Vehicles, is requesting proposals for a ten-year office lease of approximately 1,900 usable square feet of retail or customer service space in Nantucket, with proposals due October 15, 2026 at 2:00 p.m. DCAMM will consider space ranging from 1,710 to 2,090 square feet.

The facility will function as an RMV client service center handling driver records, vehicle registration, road tests, and related services, with anticipated traffic of approximately 100 visitors per week. The space allocation includes staff areas (150 square feet), support areas (415 square feet), circulation (254 square feet), entry areas (175 square feet), and customer service areas (542 square feet). The space must accommodate a District Manager, two Customer Service Advocates, one Road Test Personnel, and support staff, with dual transaction counters, a road test room, two client restrooms, and dedicated storage for license plates and forms. Detailed finish specifications cover flooring (carpet tile, vinyl composition tile, ceramic tile, resilient tile), card access control systems, electrified door hardware, emergency lighting in the main distribution frame room, 24/7 HVAC capability at 70–74 degrees Fahrenheit, and distributed electrical outlets and data ports throughout.

The Commonwealth prefers a fully managed gross lease with landlord-provided utilities, HVAC maintenance, janitorial services (except where tenant-provided), and security and fire alarm monitoring. The landlord must warrant remediation of all hazardous substances before occupancy and compliance with the Massachusetts State Building Code and Americans with Disabilities Act requirements. On-site parking of 12 spaces is required with one accessible space. The target occupancy date is January 2027 or as soon thereafter as possible.

Proposals must include verified floor plans in CAD format, building documentation, and pricing as total annual rent for each year of the ten-year term. Proposers must address Commonwealth policy objectives including sustainability (Executive Order 594), accessibility, environmental justice, and inclusive design. Site visits will be conducted by DCAMM and the tenant for each competitive proposal. Proposals are evaluated on usable area and space type, location suitability, building conditions, parking availability, and policy alignment. The Commonwealth reserves the right to waive RFP portions, request best and final offers, reject all proposals, or negotiate with proposers at its sole discretion. Submissions must be electronic in PDF format to leasepropsubmittal.DCAMM@mass.gov or delivered in person to DCAMM at One Ashburton Place, Boston. Project manager is Deb Kennedy at deb.kennedy3@mass.gov.