RMV 202610300 Ten-Year Lease Proposal Form.docx

Project No: 202610300

INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF LEASE PROPOSALS

A. Preparation of Proposals Proposals must be submitted on the Division of Capital Asset Management and Maintenance (DCAMM) Lease Proposal form included with this RFP. A proposal consists of the Lease Proposal form and required attachments.

Please note, a Microsoft Word format of the Lease Proposal is available for downloading at http://www.commbuys.com. Click on Advanced, Select Bid Solicitations as the Document Type. Select Division of Capital Asset Management and Maintenance as the Organization. Select the Office of Leasing as the Department. Click Search. Select the RFP/IFP you are looking for. Find the File Attachments row and click on the “Lease Proposal” document to save or open it. It can be filled out electronically and printed or saved as a PDF for submission consistent with the instructions below for submission of proposals. When filling out the Lease Proposal electronically, use the tab key or mouse to move from field to field and the mouse to check or un-check a box.

B. Submission of Proposals Proposals must be received on or before the proposal submission deadline specified on Page A-1 of this RFP.

All additional submission information may be found in the Request for Proposal in Section 3 SUBMITTAL REQUIREMENTS.

C. Submission of Multiple Proposals Proposers may submit separate proposals for premises in different buildings or for different premises within the same building. Proposers may also submit alternative proposals for the same premises. The premises must be clearly identified on each proposal.

THIS OFFICIAL FORM MAY NOT BE ALTERED. ANY CHANGES OR ALTERATIONS

MADE TO THIS FORM MAY RESULT IN DISQUALIFICATION OF THE PROPOSAL.

LEASE PROPOSAL

One Ashburton Place 1st Floor, Room 107 Boston, Massachusetts 02108

The undersigned has read the Request for Proposals (RFP), including the MassDOT RMV Office Lease (the Lease) in § C. Attachments, and the specifications in § B. General Specifications. The undersigned acknowledges that the proposed property must comply with all RFP specifications before occupancy by the Tenant unless unambiguously stated otherwise in this Proposal, the undersigned is an eligible proposer as defined in the RFP and there are no known obstacles to prevent the owner from executing a lease or that could invalidate such lease. The undersigned confirms that the owner of the proposed property will 1) enter into a lease substantially in the form of the Lease, 2) provide a statement under oath listing the names and addresses of all persons having a direct or indirect beneficial interest in the property, as required by G. L. chapter 7C, § 38, 3) provide a certification that all state taxes and employment-security contributions have been paid by the owner in accordance with G. L. chapter 62C, § 49A and chapter 151A, § 19A (b), and 4) execute under oath a Certificate of Compliance with Executive Order No. 481. The official forms for items 2), 3), and 4) immediately follow the Lease that is referenced in item 1). The undersigned acknowledges that DCAMM may reject all proposals, or waive portions of the RFP for all proposals if DCAMM deems such rejection, waiver, or both to be in the Commonwealth’s best interests. The undersigned proposes to lease property to MassDOT RMV as follows:

1. Proposal Summary

1.1 Location:

Street Address of Proposed Building:

Proposed Term of Lease: Ten (10) Years Confirm that the proposed landlord has reviewed the Lease and agrees to enter into a lease substantially in the form of the Lease attached to the RFP without material modifications: |_| Yes |_| No **Please attach a separate sheet identifying all proposed revisions in the form of a Lease Rider. Proposed revisions must be submitted with the Lease Proposal Form.

Proposer is submitting this proposal as (see RFP Section 3 for definition of “Eligible Proposer”):

|_| Record Owner |_| Broker or Agent |_| Prospective Purchaser |_| Tenant whose lease permits subleasing Proposer represents and warrants that 1) the information and statements in this Proposal are complete and accurate to the best of the Proposer’s ability to make them so, and 2) the Proposer has not communicated with any representative of the Commonwealth of Massachusetts regarding preparation of this Proposal other than the DCAMM Project Manager.

Proposer’s Signature: Date:

MA corporation: MA LLC: Other MA entity:

Entity organized in another state (specify state and type of entity):

2. Cost Include all cost and rent information for the proposal on this page.

DCAMM encourages submission of gross, flat-rent proposals that include the cost of all Landlord’s Improvements and all Landlord’s Services per the RFP.

2.1 Total Annual Rent

Please complete the table below by filling in the components of the proposed Total Annual Rent for each year of the lease term. The far-left column identifies components of Annual Rent. Enter Total Annual Rent dollars in the applicable rows; DCAMM will confirm the usable area of the proposed premises (Premises) and will calculate the proposed rental rate per usable square foot. Only full annual rent dollar amounts should be provided.

If you are proposing a gross lease, there should only be costs listed in the “Base Amount for Rent” row. If you are not proposing a gross lease and a cost is excluded from the proposed Total Annual Rent, please provide the estimated dollar amounts in the appropriate boxes in that row. Identify in section 2.3 Landlord Services below how excluded costs are to be paid. Confirm the amounts are entered in the appropriate box so that the Total Annual Rent for each year equals the sum of the amounts entered. Confirm that the Annual Rent is expressed in total dollars and NOT as a rental rate per square foot. Incorrectly completed Annual Rent tables may render your proposal non-responsive.

Please note- DCAMM cannot accept any revisions, including increases in proposed pricing, due to errors or omissions made by the Proposer after submission. Proposers are solely responsible for ensuring the accuracy and completeness of their proposals at the time of submission.

Amounts Below Must be Entered in Dollar Format

2.2 Landlord’s Improvements

Does the Total Annual Rent provided in the table above include all costs necessary to provide a turn-key premises including all Landlord’s Improvements and Landlord’s Services outlined in the RFP and § B-2, § B-3 and § B-4? |_| Yes |_| No If yes, please provide the total estimated cost to provide all Landlord’s Improvements included in the Total Annual Rent: $ If no, please provide additional detail:

2.3 Landlord’s Services

Does the Total Annual Rent include the cost of all services to comply precisely with the Landlord’s Services in § B-1 of the RFP? Important: If any estimated amounts are shown in the 2.1 Total Annual Rent Table such as utilities, operating expenses, or other charges, please identify each excluded item and specify whether it will be paid directly by Tenant, billed back by Landlord, and/or included on the rent invoice: |_| Yes |_| No If no, please provide additional detail:

2.4 Comments

Please provide any insight about your proposed premises that you believe DCAMM should consider related to cost reductions for the Landlord’s Improvements, Landlord’s Services, property taxes or Annual Rent. DCAMM encourages proposers to suggest ways to use existing or less costly improvements to meet the needs of the User Agency and to submit alternative proposals that meet the needs of the User Agency in a better or more cost-effective manner while still meeting the RFP and SAFS requirements. Please provide an explanation of your alternative proposal.

3. Commonwealth Policy Objectives Refer to RFP § 7 when responding to the questions below.

3.1 Historic Properties

Is the proposed space in a Building listed on the National Register of Historic Places as provided by 16 USC § 470a (l974)?

|_| Yes |_| No Is the proposed space in a Building certified as an historic landmark as provided by G. L. c. 9, § § 26 through 27C?

|_| Yes |_| No Is the proposed space in a Building designated as an historic landmark by the local historic commission?

|_| Yes |_| No If you answered Yes to one or more of these questions, attach evidence of historic building status.

3.2 Sustainability: Leading by Example, Decarbonizing and Minimizing Environmental Impacts (Executive Order 594) Please identify by selecting the boxes below how your proposal currently complies with or is planned to comply with Executive Order 594 (Refer to RFP § 7.2)

Identify all other practices to reduce environmental impact, and comment on current and planned practices identified above:

If you answered Yes, explain how the proposal is consistent with implementation of the recommendations of the Corridor Plan.

If you answered yes, please provide any information on promotion of private investment in construction or substantial rehabilitation of a commercial and/or multi-family residential development?

3.5 Inclusive Design

Please provide any information on the proposed Building and efforts to meet the diverse and changing needs of users across age, gender, ability, language, ethnicity, and economic circumstance, and any details on your facility that are usable by the widest range of situations without the need for special or separate design

(Environmental Justice Population Areas can be found on mass.gov)

3.7 Access & Opportunity

Please provide a written plan for how your proposal will create opportunities for individuals or groups from historically under-represented demographics. (You may attach a written plan to this Proposal Form if more space is needed)

4. Location

4.1 Parking: Please identify how your proposal accommodates parking as outlined in the RFP (See parking requirements in the RFP).

General Parking: List the location and number of general public parking spaces included in this proposal:

Reserved Parking: List the location and number of reserved parking spaces included in this proposal:

Drop-Off Parking: List the location and number of drop-off spaces included in this proposal:

Electric Vehicle Charging Stations: List the location and number of EV charging stations included in this proposal:

4.2 Access

List closest highway exits and major arterial roads and estimate their distance from the proposed Building:

List public transportation serving the Building, identify nearby stops and stations and estimate their distance from the proposed Building:

Identify any existing or proposed shuttle service serving the Building, noting its route, hours of service, and schedule:

Is the cost of this service included in the proposed rent?

4.3 Neighborhood Characteristics

Identify all uses in the immediate vicinity of the proposed Building (within approximately 1/10 mile).

List amenities (banks, restaurants, shops, etc.) within a ¼ mile of the Building:

Describe neighborhood characteristics relating to safety and security:

5. Building Conditions: Exterior Envelope, Systems and Common Areas

If you answered Yes, identify all conditions and limitations relating to the property and the proposed Premises, and attach the current FEMA flood plain map.

5.2 Barrier-Free Access

Confirm that the Building does or will comply with the requirements for access for individuals with disabilities.

|_| Yes |_| No

Check E for those that are accessible now, and P for those that are not but will be made accessible prior to occupancy.

5.3 Hazardous Substance (see § 5.6 of the Lease)

Owner has no knowledge of, and has not received any notice of, the current or past existence of any material, currently considered to be a Hazardous Substance, that is existing, deposited, or discharged on or from, or across, or migrating toward or across the Premises, the Building, or the land upon which the Building is located. |_| Yes |_| No If you answered No, identify all conditions about which there is knowledge or notice. DCAMM may request a copy of all reports on such conditions.

Owner represents that each Hazardous Substance, whether presently known or subsequently discovered, has been or will be remediated (or in the case of encapsulated asbestos, have a management plan in place) in accordance with the provisions of § 5.6 of the Lease and all applicable laws and regulations before the Commonwealth takes occupancy of the proposed Premises and the Building. |_| Yes |_| No

Existing Use of proposed Premises:

Please describe all planned changes in Building use:

Describe all proposed improvements to Building envelope:

5.5 Building Envelope

Describe any proposed improvements to Building envelope:

5.6 Life Safety Systems

Check E for those that exist and meet current code requirements, and P for those that do not exist but that will be provided as required by current codes prior to occupancy.

Describe all proposed improvements to life safety systems:

5.7 Electrical System

Please provide a description of the electrical service and the watts per USF available to the proposed Premises.

Is there a back-up generator? |_| Yes |_| No If yes, please describe the size, age, and any capacity for Tenant Premises beyond life safety.

5.8 Heating and Air Conditioning System

Please describe the HVAC system utilized for the Premises.

Date and scope of latest improvements:

Is there available capacity based on the information provided about the Agencies use of the space:

If you answered Yes, describe the system and age:

Are Preventative Maintenance Logs available during a site visit? |_| Yes |_| No Describe all proposed improvements to Building systems:

If DCAMM’S Project Manager determines during a site visit that the proposed Premises is a viable proposal and an impartial review of the condition of the systems should be conducted due to age or concern from visual inspection, will Landlord conduct and pay for the review? |_| Yes |_| No

5.9 Building Common Areas

Identify the existing condition of the following common areas and describe all proposed improvements:

Lobby/Entrance:

Stairwells:

Elevators:

Hallways:

Restrooms:

5.10 Security

Please describe any and all security protocols used for the property and the parking areas (if applicable).

6. Proposed Premises Condition

Describe the existing conditions:

Date and scope of latest improvements:

If available, attach plans in CAD for each floor included in the proposed Premises, as further described in § 10.

Date when the space will be vacant and construction of Landlord’s Improvements can commence:

Identify existing tenants who currently occupy, or have the option to occupy, the proposed space, and the term of any rental agreement:

7. Landlord Information and Landlord Capacity

7.2 Landlord’s Management Services

Please provide details related to the property management company serving the Premises. Relevant details include number of square feet under management, years of experience managing similar properties, years of managing this property.

7.3 Permitting, Design and Construction

Please provide any pertinent information related to permits or approvals necessary for improvements to the Building or Premises.

Is the use sought in the RFP allowable under existing zoning? |_| Yes |_| No If this is not an allowable use under the existing zoning, please describe the anticipated timeframe for zoning relief or special permit.

Names of firms and persons (e.g., architect and engineer) expected to prepare Working Drawings:

If known, name of company (e.g., general contractor) expected to complete Landlord’s Improvements (if known):

7.4 Financing

Do you anticipate obtaining financing for the Landlord’s Improvements?

In many circumstances the Commonwealth seeks an SNDA. If you believe this unlikely for this transaction, please provide the reason.

8. References

8.1 DCAMM reserves the right to contact other parties who may be familiar with the Building and/or the landlord.

8.2 Rental Agreements with the Commonwealth of Massachusetts

List all rental agreements between the record owner, prospective purchaser, prospective tenant, or tenant, and their affiliates and the Commonwealth of Massachusetts which were in effect within the last five years.

9. Requested Documents Please attach any documents you believe would be beneficial for the selection process. These could include a property brochure, pictures of the interior, description of existing furniture systems available as part of the proposal, etc. DCAMM and the User Agency prefer to evaluate proposals that include the following:

9.1 Verified floor plans to scale (1/8” = 1’0” or greater) in CAD for each floor included in the proposed Premises. These drawings should identify the following:

a) The proposed Premises;

b) All structural elements and limitations;

c) All entrances and exits;

d) All existing non-structural partitions, including demising walls;

e) All existing windows, with head and sill heights;

f) All existing restrooms, and mechanical, electrical, and telephone rooms;

g) All existing heating, ventilation, and air-conditioning equipment;

h) Calculation of usable area.

9.2 If the proposer is, or represents, a prospective Building purchaser, a copy of the executed purchase and sale agreement or other evidence of control of the property.

9.3 If the property is located in a flood plain, attach the current FEMA flood plain map and all other relevant documentation.

9.4 If the proposer is seeking financing, documentation that financing is not conditioned on material modifications to the Lease or identification of modifications sought.

9.5 If applicable, evidence that the Building is listed on the National Register of Historic Places and/or is certified as a Historic Landmark.

9.6 If applicable, evidence that the Building is designated an Energy Star or LEED Certified building.

9.7 Please provide relevant information about the current property management of the Proposed Premises, their level of experience with similar properties and the estimated budget for OPEX and Taxes to provide the Landlord’s Services.

10. Additional Information Please provide any commentary you wish DCAMM to consider related to your proposed space. These comments may include: ways that the building is meeting or will meet the Commonwealth’s goals of decarbonization and sustainability, present conditions that are not exactly to the RFP requirements but would save the Commonwealth rent expense if the plan can adapt; alternative HVAC designs to achieve better emission standards or reduce expense; changes to present public transportation routes that would benefit the Commonwealth’s employees/clients, and anything else you want us to know.

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