Activated Carbon and Exchange Services

The North Texas Municipal Water District (NTMWD) is soliciting bids for Solicitation No. 25-196-B, a comprehensive activated carbon and exchange services contract covering procurement and maintenance of odor control systems across multiple municipal facilities. The procurement encompasses two primary components: dry media procurement and media exchange services, with an estimated annual volume of 3,000 cubic feet of activated carbon and 1,500 cubic feet of polishing media for approximately 150 odor control systems. Vendors must provide virgin activated carbon from approved manufacturers like Evoqua, ECS, PureAir Filtration, or Purafil, with ISO 9001:2000 certification and minimum 15 years of wastewater application experience. Qualified suppliers must demonstrate a minimum of five years of satisfactory exchange service experience in the United States and possess or lease specialized equipment including vactor trucks, protective gear, and necessary tools for media removal and installation. The bid submission deadline is September 11, 2025, at 10:00 AM Central Time, with a pre-bid meeting scheduled for September 2, 2025, at 2:00 PM via Webex, and bid questions due by 4:00 PM that same day.

The contract does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract term is one year with potential automatic renewals for up to four additional one-year periods, creating a maximum potential contract duration of five years. While no incumbent vendors are directly named, the solicitation includes comprehensive insurance requirements with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate for general liability, $500,000 for automobile liability, and standard workers' compensation coverage. The contract covers 33 individual carbon vessels across 17 wastewater treatment facilities in cities including Allen, Richardson, Parker, Forney, Plano, Frisco, and Princeton, with vessel volumes ranging from 22 to 1,641 cubic feet. Liquidated damages of $500 per day are applicable for late deliveries, and NTMWD reserves the right to test media for compliance, with potential prorated reimbursements or full replacements if media performance falls below specified breakthrough capacity requirements.