Acquisition of Water Meter Tapes

The Oregon Water Resources Department (OWRD) is conducting a Request for Proposals (RFP S-69000-00006816) to establish a Price Agreement for the acquisition of water measurement devices, specifically coaxial cable meters and flat tape meters used for water management, data collection, and study projects. The procurement seeks a single supplier to provide these specialized gauging and measurement devices, with detailed specifications outlined for cable and reel requirements for coaxial cable meters and tape and probe requirements for flat tape meters. The initial contract term is two years, with potential renewals up to a maximum of four years. Proposals are due by June 14, 2023, at 5:00 PM, and OWRD will utilize purchase orders to acquire devices from the selected supplier during the contract period. Proposers must provide comprehensive details about their proposed devices, including the ability to offer substitutions that meet or exceed the specified quality, specifications, and standards. The evaluation will likely include factors such as technical compliance, device specifications, pricing, and the proposer's capability to meet the contract requirements as demonstrated through reference checks and a responsibility inquiry.

The RFP includes provisions for business inclusion and diversity, with requirements for proposers to indicate their Certification Office for Business Inclusion and Diversity (COBID) status, including potential designations as Disadvantaged Business Enterprise (DBE), Minority-Owned Business Enterprise (MBE), Woman-Owned Business Enterprise (WBE), Service-Disabled Veteran-Owned Business (SDV), or Emerging Small Business (ESB). Proposers must detail any existing relationships with certified firms and outline strategies for soliciting certified subcontractors if subcontracting opportunities exist. The procurement will serve multiple jurisdictions, primarily Marion County and the City of Salem, though other Oregon jurisdictions may potentially utilize the resulting Price Agreement. While specific award values are not explicitly stated, the requirement for comprehensive water measurement devices suggests a significant procurement scope. The RFP also includes provisions for proposers to claim confidentiality for certain proprietary information through a Disclosure Exemption Affidavit, allowing protection of trade secrets and competitive information.