Access Control Systems

The Colonial School District and Delaware Department of Labor are jointly seeking access control systems and related equipment through a comprehensive procurement process. The RFP covers hardware and installation services for access control components, including card readers, electronic locks, control panels, door contacts, intercom systems, and related infrastructure across multiple facilities. Vendors must demonstrate compatibility with existing Avigilon systems and provide comprehensive technical support with 48-hour response times for equipment failures. Evaluation criteria will assess proposals based on cost (25%), project plan (10%), ongoing support (15%), warranty repair mechanisms (15%), system compatibility (25%), and references (10%). Proposals are due electronically to bids@dataservice.org by February 3, 2026, at 2:00 PM, with a public opening scheduled for the same date and time. The contract term extends through January 1, 2029, with pricing guaranteed for the duration and options for renewal by mutual agreement.

The procurement does not appear to have specific set-aside designations for disadvantaged enterprises, but contractors must comply with Delaware Department of Labor regulations, including prevailing wage requirements and contractor registration. Vendors must be prepared to work with existing Avigilon infrastructure and provide integration capabilities across school district and state labor facilities. Subcontractors can be used and must be individually identified on submission forms without prequalification requirements. While specific budget ranges are not explicitly stated, the RFP indicates that the District reserves the right to award contracts to multiple vendors and may adjust school or facility inclusions based on available funding. Contractors must provide detailed pricing structures including unit prices for hardware, installation, warranty packages, maintenance, labor rates, and project management costs, all of which must adhere to Delaware prevailing wage standards. Notably, traditional bid deposits and performance bonds have been waived for this specific procurement.