Access Control System at Jackson County Jail

The Jackson County Board of Commissioners in Jefferson, Georgia is issuing a Request for Proposal (RFP) for a comprehensive Access Control System at the Jackson County Jail located at 555 Stan Evans Drive. The procurement encompasses a sophisticated integrated security solution required to monitor and control 345 swing doors, 56 DPS monitoring points, 3 gate control points, 11 sliding doors, 428 intercom stations, 33 paging zones, 130 IP cameras via RTSP (Avigilon standard), 22 panic alarm inputs, 29 watch tour monitoring points, 25 card readers (Avigilon standard), lighting control, and television control systems. The system infrastructure must include Dell workstations with 27-inch monitors and APC UPS battery backup, Dell rack-mounted servers with APC UPS, three relay control modules, fifteen system exchanges, thirteen intercom master stations, ten low voltage power supplies, three card access control enclosures, three controller boards, nineteen expansion modules, and one access control server. Required deliverables include complete shop drawings, equipment layout drawings, device termination drawings, comprehensive training for County staff and system administrators, and all shipping and freight costs. Vendors must demonstrate company qualifications through references, financial stability via audited financial statements, and understanding of the required services; evaluation criteria include proposed terms and conditions and cost. Critical deadlines include a mandatory pre-bid conference on May 5, 2026 at 10:00 AM at the jail facility, a written questions deadline of May 19, 2026 at 2:00 PM, and a proposal submission deadline of June 2, 2026 at 10:00 AM. The resulting contract will commence after board approval for an initial one-year term with options to renew for four additional one-year periods, for a maximum term of five years.

Vendors must be registered with E-Verify and comply with the Georgia Illegal Immigration Reform and Enforcement Act of 2011; no specific set-aside designations for disadvantaged enterprises are identified in the procurement documentation. All proposed solutions must integrate with the County's existing EcoStruxure IT monitoring environment and support the County's standard Avigilon camera and card reader systems. Selected vendors are required to maintain a performance bond of $1,500,000 throughout the contract term and all renewals, carry general liability insurance of $1,000,000 per incident with the County named as additional insured, and maintain automobile liability coverage of $1,000,000 combined single limit. Proposals must include a base price along with annual service warranty pricing and annual equipment warranty pricing for years two through five, with payment to be made monthly within thirty days of completion of work performed. The Jackson County Board of Commissioners reserves the right to reject any or all proposals and is not obligated to accept the lowest bid, and no specific award value or budget range is disclosed in the procurement documentation.