260006 RFP for Jail Access System _ Final.pdf

TO: Access Control System Companies

DATE: April 23, 2026

SUBJECT: Request for Proposal for Access Control System at Jackson County Jail

You are invited to submit a proposal to the Jackson County Board of Commissioners, Jefferson, Georgia for an Access Control System for the Jackson County Jail.

Attached hereto are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Request for Proposal (RFP) shall not be changed or superseded except by written addendum from Jackson County Purchasing Department. Failure to comply with the written requirements for this RFP may result in disqualification of the submittal by

Jackson County.

Submittals are to be submitted with one (1) signed copy and one scanned copy on thumb drive, sealed, marked with the vendor's name and address and labeled:

“RFP 260006”, “Jail Access Control System” and delivered to:

Jackson County Board of Commissioners Finance Department

Attention: Jennifer Scott, Purchasing

4965 Jackson Parkway

Jefferson, GA 30549 not later than TUESDAY, JUNE 2, 2026 AT 10:00 AM, local time prevailing.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal receipt date. Please call (706) 367-6312 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

Jackson County reserves the right to reject any and all submittals, to waive any technicalities or irregularities and to award contracts based on the highest and best interest of Jackson County.

Inquiries regarding this Request for Proposal (RFP) should be made to Purchasing by email bidopportunities@jacksoncountygov.com.

mailto:bidopportunities@jacksoncountygov.com

JACKSON COUNTY GOVERNMENT

REQUEST FOR PROPOSAL

FOR

JAIL ACCESS CONTROL SYSTEM

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

TUESDAY, JUNE 2, 2026 AT 10:00 AM, local time prevailing

JACKSON COUNTY BOARD OF COMMISSIONERS

ATTENTION: JENNIFER SCOTT, PURCHASING

4965 JACKSON PARKWAY

JEFFERSON, GA 30549

RFP # 260006

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE

THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE

RESPONSIBILITY OF THE OFFEROR.

ISSUE DATE: APRIL 23, 2026

JACKSON COUNTY, GEORGIA

REQUEST FOR PROPOSAL

FOR

JAIL ACCESS CONTROL SYSTEM

SECTION I - REQUEST FOR PROPOSAL OVERVIEW

A. PURPOSE

Jackson County Board of Commissioners is issuing this Request for Proposal (RFP) to Access

Control System Companies to provide a system for the Jackson County Jail, located at 555 Stan Evans Drive, Jefferson, GA 30549.

B. INFORMATION TO VENDORS

1. RFP TIMETABLE

The anticipated schedule for the RFP is as follows:

RFP Available April 23, 2026

Mandatory PreBid Conference May 5, 2026 10:00 AM, Jackson County Jail, 555 Stan Evans Dr

Deadline for questions May 19, 2026, 2:00 PM

Submittal deadline Tuesday, June 2, 2026

10:00 AM, local time prevailing

2. RFP SUBMISSION:

One (1) original and one (1) thumb drive of the complete signed submittal must be received TUESDAY, JUNE 2, 2026, by 10:00 AM, local time prevailing.

Proposals must be submitted in a sealed envelope stating on the outside, the vendor's name, address, the RFP Number 260006 and title “Jail Access Control System” to:

Attention: Jennifer Scott, Purchasing

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:30 a.m. and 4:30 p.m. ET, Monday through Friday, excluding holidays observed by the Jackson County Government.

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor.

3. CONTACT PERSON:

Vendors are encouraged to contact Purchasing at email bidopportunities@jacksoncountygov.com to clarify any part of the RFP requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS due date shall be directed to the contact person in writing via email. Any unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the disqualification of the vendor's submittal. The technical points of contact for questions shall be Captain Knox for jail related questions at rknox@jacksoncountysheriff.us , Jackson County Sheriff’s Department and direct IT questions to Barry Puckett, IT Director, at bpuckett@jacksoncountygov.com. Again, all questions must be submitted via email prior to the deadline for questions due date.

Please copy Purchasing on all Technical Questions.

Vendors may not contact any elected official to discuss the proposal process or proposal opportunities. Contact of this nature will result in immediate disqualification of the vendor.

4. ADDITIONAL INFORMATION/ADDENDA

Jackson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date.

Vendors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

Vendors must acknowledge any issued addenda by including the Addenda

Acknowledgement Form with the submittal. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements

5. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Jackson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

mailto:rknox@jacksoncountysheriff.us mailto:bpuckett@jacksoncountygov.com

6. REJECTION OF PROPOSALS

Jackson County Government may reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure.

Submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

7. MIMINUM RFP ACCEPTANCE PERIOD

Valid submittals shall not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

8. NON-COLLUSION AFFIDAVIT

By submitting a response to this RFP, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.

By submitting a proposal, the vendor represents and warrants that no official or employee of Jackson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

9. COST INCURRED BY VENDORS

All expenses involved with the preparation and submission of the RFP to the Jackson

County Board of Commissioners, or any work performed in connection therewith is the responsibility of the vendor(s).

10. AMERICANS WITH DISABILITIES ACT (ADA)

A qualified interpreter for the hearing impaired is available upon request at least ten

(10) days in advance of the proposal due date. This service is in compliance with the

Americans with Disabilities Act (ADA). Please call (706) 367-6312 for more information for the hearing impaired.

11. RFP OPENING

A list of names of firms responding to the RFP may be obtained from Purchasing after the RFP due date and time stated herein.

12. TAXES.

Selected vendor will be provided with Jackson County’s Sales and Use Tax

Certificate of Exemption number upon request.

13. VENDOR INFORMATION

All submissions shall include a completed vendor master form and current W-9.

Vendors whose place of business is other than the State of Georgia may be required to provide the Purchasing Manager with copies of your state’s regulations and/or laws concerning the application of certain vendor preference requirements to vendors whose place of business is in the applicable state. Failure to provide this information will result in the disqualification of the vendor from submitting a proposal.

14. INSURANCE

Selected vendor will be required to provide proof of liability and workman’s compensation insurance before work can begin on this County project. Workman’s Compensation Insurance should be as required by the State of Georgia. General

Liability should cover $1,000,000 per incident for bodily injury, personal injury, and property damage and must specifically include the County as an additional insured. Automobile Liability shall be in the amount of $1,000,000 combined single limit for bodily injury and property damage. All policies will be endorsed to provide the County with a 30-day notice of cancellation and/or restrictions.

15. TERMINATION

Federal, State, and other Local government agencies may terminate this Agreement in the event funds are not appropriated for it in future periods; provided, however, that funds are also not appropriated for equipment or services that replace those contracted for under this Agreement. Customer shall be obligated for any future annual period if Company is not notified in writing at least thirty (30) days prior to the beginning of the annual period for which non-appropriation is being claimed.

16. ANTI-DISCRIMINATION

During the performance of this contract, the Contractor, its employees, agents and subcontractors agree as follows:

a) The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, disability or national origin, except where religion, sex, disability or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Successful Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b) The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Successful Contractor, shall state that such contractor is an equal opportunity employer.

c) Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d) The Contractor shall include the provisions of the foregoing paragraphs of this section in every subcontract or purchase order so that the provisions will be binding upon each subcontractor or vendor.

17. ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

Vendors submitting a response to this RFP must complete the Contractor

Affidavit under O.C.G.A. §13-10-91(b)(1) which is provided with the RFP package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

A. The form must be signed by an authorized officer of the contractor or their authorized agent.

B. The form must be notarized.

C. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to complete physical performance of services under the final contract executed between the County and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the County a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-subcontractor. Format for this affidavit can be provided to the contractor if necessary.

SECTION II - GENERAL CONDITIONS

1. Purpose:

2. Contract Period:

Any contract resulting from this RFP will commence after an award by the commissioners and continue in force for one (1) year. The Contract may be extended for four (4) additional one-year periods for a total service time of five (5) years. After five years, a new solicitation will be required.

Additionally, both parties may terminate the contract without prejudice by providing the other party a 30 day notice in writing. The sample contract provided with this RFP will be used by the Board of

Commissioners to engage the vendor selected as a result of this RFP process.

3. Project Scope:

It is the responsibility of the proponent to understand the Request for Proposal (RFP) and to inform themselves of any and all conditions under which the resulting contract is to be executed.

Questions regarding the Request for Proposal may be submitted in writing no later than 2:00 PM on May 19, 2026 to provide a timely response to all proposers in the form of an addendum, if required. Questions should be addressed to Purchasing by email at bidopportunities@JacksonCountyGov.com The Board of Commissioners will not be held responsible for verbal responses given to potential proponents.

As part of their proposal, proposers should clearly state assumptions used and may provide comment on any of the requirements of the RFP and offer any additions, deletions, or modifications in the scope of services and proposal. Such assumptions and/or comments, deletions, or modifications should be clearly identified by the proponent in the proposal.

UNDERSTANDING OF CONDITIONS REGARDING SUBMITTALS

Upon submittal of a proposal in response to this RFP, the Proposer acknowledges and consents to the following conditions relative to the submittal:

• All costs incurred in connection with submitting a Proposal will be borne by the Proposer.

• The Board of Commissioners reserves the right to reject any proposal not meeting the minimum criteria and requirements set forth in this RFP. The Board of Commissioners shall have sole discretion in evaluating the intent of the respondent, respondent qualifications, and the proposed project or services.

• The Board of Commissioners is not bound to accept any proposal deemed contrary to the best interest of the County.

• The Board of Commissioners is not bound to accept the lowest financial proposal.

• The Board of Commissioners reserves the right, without prior notice, to supplement, or otherwise modify the RFP at any time.

• When two or more proposals are deemed equal, the Board of Commissioners reserves the right to make distinctions between the two at their discretion.

• It is the Proposer's responsibility to review and verify the completeness of its proposal.

• The Board of Commissioners may request additional information or more detailed information from any proponent at any time after the proposal opening.

• All responses become the property of the Board of Commissioners and will not be returned.

• The Board of Commissioners may request proponents to send representatives at the proponent's cost, to meet with the Board of Commissioners or their designated representatives as part of the proposal evaluation process.

• The Board of Commissioners may conduct investigations with respect to the qualifications and experience of any proponent.

• The Board of Commissioners will require the respondent to provide a Performance Bond in the amount of $1,500,000 prior to the start of the contract. The Performance Bond will remain in effect for the entire term of the contract and during each renewal.

• The Board of Commissioners may designate another public entity, agency, or consultant to act on its behalf.

• Proposals will not be considered from any company, firm, person, or party for whom the

Board of Commissioners has an outstanding claim against or a financial dispute relating to any prior association.

mailto:bidopportunities@JacksonCountyGov.com

SERVICES BEING SOUGHT

All firms submitting proposals in response to this Request for Proposals (RFP) must demonstrate comprehensive knowledge of all applicable federal, state, and local laws and regulations governing jail operations, as outlined herein. The selected firm shall be fully responsible for obtaining, maintaining, and providing all required licenses, permits, and regulatory approvals necessary to perform the services described in this RFP.

System Functional Requirements

The proposed system shall be capable of monitoring, controlling, and integrating the following components:

• Swing Doors (345)

• DPS Monitoring Points (56)

• Gate Control Points (3)

• Sliding Doors (11)

• Intercom Stations (428)

• Paging Zones (33)

• IP Camera Integration via RTSP (130) — County standard: Avigilon

• Panic Alarm Inputs (22)

• Watch Tour Monitoring Points (29)

• Card Readers (25) — County standard: Avigilon

• Lighting Control

• Television (TV) Control

System Components and Infrastructure Requirements

The following components are anticipated to be required as part of the proposed solution.

Equivalent alternatives must be approved by the County prior to submission:

• Workstations: Dell workstations with 27” Dell monitors and APC UPS battery backup, fully integrated with the County’s existing EcoStruxure IT monitoring environment, for security system operations

• Server Infrastructure: Dell rack-mounted server with APC UPS, fully integrated into the existing EcoStruxure IT environment, supporting both server and network switching infrastructure

• Relay Control Modules: Three (3) modules to interface with and control existing relays to remain in service

• System Exchanges: Fifteen (15) units

• Intercom Master Stations: Thirteen (13) units

• Low Voltage Power Supplies: Ten (10) units

Card Access Control System

• Enclosures: Three (3)

• Card Readers: Twenty-five (25)

• Controller Boards (“Main System Boards”): Three (3)

• Expansion Modules: Nineteen (19)

• Access Control Server: One (1)

Documentation and Deliverables

The selected firm shall provide the following:

• Complete shop drawings

• Equipment layout drawings

• Device termination drawings

• Comprehensive training for County staff and system administrators

• All shipping and freight costs to the project site

PROPOSAL REQUIREMENTS

To assist in the evaluation of proposals resulting from this RFP, it is requested that each proposal be written in a brief and concise manner. Proposals should be structured as follows:

I. Overview of Firm and Services to be provided

II. Price Proposal Form (provided)

III. Required Information/Financial Responsibility IV. Previous Experience

V. Additional Information/County Forms

The following information should be described within the proposal in such a fashion as to be easily identified and extracted for evaluation by the Board of Commissioners. Additional explanations and information can also be provided in the proposal narrative.

Services To Be Provided. An overall description of the services to be provided to the Board of Commissioners shall be included in the proposal. The proposal should clearly indicate: (1)

Overall System summary; (2) system components included as well as a listing of equipment to be used by the respondent to include brand, type, number, etc; - Dell, APC, and Avigilon are existing county standard equipment and systems. (3) any items NOT included; and (4) any additional terms, conditions, and charges for termination of contract by either party other than those mentioned earlier in the RFP.

Required Information. Each respondent to this RFP must furnish the following information:

1. Full name, complete address, telephone numbers, and primary contact. State if respondent is a corporation, partnership, sole proprietorship, or individual.

2. If respondent is a corporation, supply the following information: (1) State in which incorporated (attach certificate); (2) if foreign corporation, attach authorization to conduct business in this State; (3) If more than 80% of outstanding stock is owned by another corporation, provide the same information on that corporation; and (4) provide an explanation if an individual owns more than 33% of the outstanding stock.

3. If respondent is a partnership, supply the following additional information: (1) type of partnership, date partnership formed, State in which partnership was formed (attach copy of agreement); (2) list all partners, their complete address, and percentage of participation. State the extent of participation of each partner in day-to-day operations.

4. If this is a joint undertaking, then respondent must list all major participants proposed in the execution of this project and services provided. Provide each participant’s name, complete address, telephone numbers, and primary contact. If any participant in this disclosure is a "licensed professional" indicate their registration number for this state.

THERE MUST BE CLEAR IDENTIFICATION OF WHO WILL HAVE ULTIMATE

RESPONSIBILITY FOR THIS PROJECT AND SERVICES PROVIDED.

Financial Responsibility.

1. It is incumbent upon the respondents to demonstrate their ability to bond, insure, and finance the work and/or services provided in their proposal.

2. The financial ability of the respondent to execute the work and/or services provided is of importance to Jackson County. Include audited financial statements or any other financial information that will enable the Board of Commissioners to ascertain this.

3. Provide a list of not less than three business references, showing full name, complete address, telephone numbers, contact person, and highest account amount over the last two years.

4. Provide documentation from an insurance company / agent that required insurance coverage is either in effect or available to the proposer upon execution of the contract.

Previous Experience. Respondents are required to demonstrate that they have successfully provided similar services to other local governments. Respondents to the proposal must include three (3) similar projects/services that are compatible with the respondents’ understanding of services being requested in this RFP. For each project, provide the following information:

1. Name and location (include contact name, address, and telephone number) of entity to which services are and/or were provided.

2. Brief description of services provided (include specific roles and responsibilities).

3. Date and term of contract, include beginning and ending dates.

Additional Information/County Forms. The respondent may provide any additional information that will assist in evaluating the respondent’s ability to fulfill the obligations outlined in this RFP. Additionally, the following County forms have been provided in this

RFP and must be returned: (1) Vendor Form; (2) AP Certification; (3) Federal Form W-9;

(4) Immigration Affidavit; (5) Execution of Proposal; and (6) Addenda Acknowledgement.

PROPOSAL EVALUATION CRITERIA

The Jackson Board of Commissioners and/or the Board’s designated representatives will be responsible for reviewing and evaluating all proposals submitted in response to this RFP. A recommendation will then be made to the Board of Commissioners for consideration. The recommendation for selection of a firm will be made on the basis of the following criteria:

• Company Qualifications, References and Financial Stability

• Respondents understanding of services to be provided to Jackson County as outlined in the proposal submitted

• Terms and Conditions outlined in the proposal submitted

• Cost/Fees (Charges for Proposers Services)

4. Property Description:

The Jackson County Sheriff’s Department operates the Jackson County Jail at 555 Stan Evans Drive, Jefferson, Georgia 30549.

5. Administration:

The project will be administered by the Jackson County Board of Commissioners through the

Jackson County Sheriff’s Department. Captain Knox or his designee will be the main point of contact for all questions during the operating contract.

6. Procedures and Miscellaneous Items:

A. All questions shall be submitted via e-mail and shall be communicated to all firms responding to this RFP.

B. All materials submitted in connection with this RFP will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of

America and the open records policies of the Jackson County Board of Commissioners. All such materials shall remain the property of the Jackson County Board of Commissioners and will not be returned to the respondent.

C. All respondents to this RFP shall hold harmless the Jackson County Board of

Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this RFP. The issuance of this RFP constitutes only an invitation to present a proposal. The Jackson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this RFP. The Jackson County Board of Commissioners also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFP is withdrawn or the project canceled for any reason, the Jackson

County Board of Commissioners shall have no liability to any respondent for any costs or expenses incurred in connection with this RFP or otherwise.

D. The RFP is subject to the provisions of the Jackson County Purchasing Manual and any revisions thereto, which are hereby incorporated into this RFP in their entirety except as amended or superseded herein.

E. Failure to submit all the mandatory forms from this RFP package shall be just cause for the rejection of the qualification package. However, Jackson County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a proposal as non-responsive.

F. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

G. In case of failure to deliver goods or services in accordance with the contract terms and conditions, Jackson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which Jackson County may have.

H. By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting bids/proposals on contacts by any agency of the State of Georgia.

I. Any contract resulting from this RFP shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the

State of Georgia. Then contractor shall comply with applicable federal, state, and local laws and regulations.

J. It is understood and agreed between the parties herein that Jackson County shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

7. Final Selection:

Following review of all qualified proposals, selection of a suitable vendor, and preliminary contract negotiations, a recommendation will be made to the Jackson County Board of

Commissioners by the project representative. Following Commission approval, the County will complete contract negotiations.

The Jackson County Board of Commissioners reserves the right to accept the response that is determined to be in the best interest of the County. The County reserves the right to reject any and or all proposals.

Every vendor submitting a proposal must complete the form showing compliance with the Illegal

Immigration Reform and Enforcement Act of 2011, OCGA §13-10-90(b)(1). The form is provided with this RFP package.

RFP 260006 PRICE PROPOSAL

COMPANY NAME: ___________________________________________________________

Proposers should provide a Base Price, Annual Service Warranty Pricing and Annual Equipment Warranty Pricing.

Base Price:

Year 2-5 Service Warranty:

Year 2-5 Equipment Warranty:

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR

PROPOSAL.

EXECUTION OF PROPOSAL

DATE: ___________

The potential Contractor certifies the following by placing an "X" in all blank spaces:

___ That this proposal was signed by an authorized representative of the firm.

___ That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

___ That all labor costs associated with this project have been determined, including all direct and indirect costs.

___ That the potential Contractor agrees to the conditions as set forth in this Request for

Proposal with no exceptions.

Therefore, in compliance with the foregoing Request for Proposals, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Business Contact Representative

Operational Contact Representative

Vendor’s Name Federal ID #

Address

Phone Fax

Email

Authorized Signature Date

Typed Name & Title

ADDENDA ACKNOWLEDGEMENT

The vendor has examined and carefully studied the Request for Proposals and the following

Addenda, receipt of all of which is hereby acknowledged:

Addendum No. _____________

Addendum No ______________

Addendum No. ______________

Addendum No. ______________

Authorized Representative/Title Authorized Representative (Date)

(Print or Type) (Signature)

Vendors must acknowledge any issued addenda. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the Owner’s requirements.

Illegal Immigration Reform and Enforcement Act of 2011

CONTRACTOR AFFIDAVIT UNDER O.C.G.A. §13-10-91(b)(1)

The Jackson County Board of Commissioners and Contractor agree that compliance with the

Illegal Immigration Reform and Enforcement Act of 2011 are conditions of this Agreement for the physical performance of services.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-

10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the Jackson County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present and affidavit to the contractor with the information required by O.C.G.A. §13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Employment Eligibility Verification User Identification Number

Date of Authorization to Use Federal Work Authorization Program

NAME OF CONTRACTOR

Jackson County Jail Access Control System

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________________, _______, 20___ in ____________________ (City), _______ (State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF______________,

20____

Notary Public

My Commission Expires: __________________________________________________

CONTRACT

This Agreement made and entered into this _____ Day of ___________ , Two Thousand and

Twenty Six, BETWEEN

The Owner: The Jackson County Board of Commissioners

Jackson County, Georgia

And the Contractor: _____________________________________

PROJECT: JACKSON COUNTY JAIL ACCESS SYSTEM SERVICE

WITNESSETH: That said Contractor has agreed, and by these presents does agree, with the said County, for the consideration herein mentioned and under the provisions required by the

Specifications outlined in the Jackson County Request for Proposal 260006 to furnish all equipment, tools, material, skill and labor of every description necessary to carry out and complete in a good, firm and substantial and workmanlike manner, proposal made by the Contractor, the

Advertisement, the Request for Proposal, General Terms and Conditions and this Agreement, including all work shown on Plans and Technical Specifications and listed in the conditions, provisions and specification to wit:

ARTICLE 1

The Contract Documents

The Contract Documents consist of this Agreement, the Jackson County Request for Proposal (RFP) 260006, the supporting drawings and specifications, the Contractor’s Response to RFP

260006, including the Contractor Affidavit and Agreement, Addenda issued prior to execution of this Agreement, and all Change Orders issued subsequent thereto. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE 2

The Work

The Contractor shall perform all work required by the Contract Documents for:

PROJECT: JACKSON COUNTY JAIL ACCESS SYSTEM SERVICE

All Work performed under this contract is subject to oversight and inspection by the Solid Waste

Department Director acting under the authority of the Jackson County Board of Commissioners.

It shall be the Contractor’s responsibility to coordinate with the Department Director with questions, concerns, and/or comments regarding service requirements. All Work shall meet or exceed all Federal, State, and local requirements.

ARTICLE 3

Time of Commencement and Completion

The Work to be performed under this Contract shall commence XXXX and continue for one (1) year. The contract may be automatically renewed for four (4) additional one-year periods unless the parties elected to exercise termination options as outlined in this agreement and forward an appropriate letter of notification by certified mail to the other party.

ARTICLE 4

Contract Price

The Owner shall pay the Contractor, for the performance of the Work as provided in the Conditions of the Contract, in current funds, the calculated amount based upon the Contractors response to the Request for Proposal.

ARTICLE 5

Payment

Payment for the Work as described in Article 4 above, shall be made monthly only for the portion of Work that is completed during the month. Payment will be made within thirty (30) days after the completion of the Work, provided that the Contractor fully performed in accordance with the

Contract Documents. The Contractor shall complete and submit an invoice for the monthly payment to the Jackson County Government, Attention: Accounts Payable, 4965 Jackson

Parkway, Jefferson, Georgia 30549. Jackson County reserves the right to request proof of performance of all work completed under this contract.

ARTICLE 6

Georgia Illegal Immigration Reform and Enforcement Act of 2011

Contractor agrees and acknowledges that compliance with the requirements of the Georgia Illegal Immigration Reform and Enforcement Act of 2011 are conditions of this Contract. The Contractor

Affidavit and Agreement executed by Contractor pursuant to O.C.G.A. §13-10-91(b)(1) is hereby incorporated into this Agreement by reference and made a part of this Contract. By the execution of this Contract, the Contractor affirms that the Illegal Immigration Reform and Enforcement Act of 2011 Contractor Affidavit submitted with the response to ITB 240061 is still valid, that the Contractor’s Federal Work Authorization Number has not changed, that the Contractor will utilize the Federal Work Authorization Program during the duration of this contact, that the Contractor will ensure that all subcontractors and sub-subcontractors working on the Project covered by this

Contract are participating in the Federal Work Authorization Program and have completed the

Subcontractors and/or Sub-subcontractor Affidavit, and that the Contractor will advise the Owner of hiring a new subcontractor and/or sub-subcontractor and will provide the Owner with a Subcontractor/Sub-subcontractor Affidavit attesting to the subcontractor’s/sub-subcontractor’s name, address, user identification number, and date of authorization to use the Federal Work

Authorization Program within five (5) days of hiring before the subcontractor/sub-subcontractor begins working on the Project. The Contractor understands and will ensure that all subcontractors and sub-subcontractors understand that knowingly and willfully making a false, fictitious, or fraudulent statement in an affidavit submitted in compliance with O.C.G.A. §13-10-91 shall be guilty of a violation of Code Section §16-10-20 and, upon conviction, shall be punished as provided for in such Code Section. Additionally, any contractor and/or sub-contractor convicted for false statements based upon a violation of this Code Section shall be prohibited from bidding on or entering into any public contract for twelve (12) months following the conviction.

IN WITNESS WHEREOF, the Parties have executed this Contract on the date first written above.

OWNER: CONTRACTOR:

Jackson County Board of Commissioners Company’s Legal Name

Marty Clark, Chairman Representative

ATTEST: ATTEST:

Notary Public Notary Public