Access Control Fiber Hardware and Installation

The City of Tampa's Convention & Tourism Department is seeking bids for an Access Control Fiber Hardware and Installation project (Bid No. 25-P-00298) at the Tampa Convention Center. The procurement is an Invitation to Bid (ITB) focused on installing Access Control System (ACS) security devices at first-floor meeting and ballroom doors, with a comprehensive scope that includes wiring preparation for future door replacements. The project requires installation of 31 door wiring sets for ACS and spare power cable, 6 door monitoring wiring sets, 5 ACS Head End enclosures with power supplies, 5 Genetec SY-LP1502 Mercury Intelligent Controllers, 11 Genetec SY-MR52-S3 Mercury 2-reader interface modules, and 1 Genetec SY-MR16IN-S3 Mercury 16-input Monitor Module. Bidders must possess Genetec Unified Elite certification and demonstrate technical capability to route cables from intermediate distribution frames, dropping and capping them above doorways for future utilization. A mandatory pre-bid meeting and site inspection are scheduled for August 5, 2025, at 9:30 am, with electronic bid submissions due by 2:00 pm on August 19, 2025, through the OpenGov eProcurement Portal. The City will evaluate bids based on the lowest responsive and responsible proposal, with the right to award by division or aggregate total.

The procurement includes robust provisions for minority and small business participation, specifically targeting Underutilized Women and Minority Business Enterprises (U-WMBE) and Small Local Business Enterprise (SLBE) involvement. Bidders must complete Form MBD-40 Letter of Intent within ten working days of bid opening, demonstrating commitment to subcontractor diversity. The project has an estimated contract value of $125,000 and requires comprehensive insurance coverage, including Commercial General Liability (minimum $1M per occurrence), Automobile Liability, and Worker's Compensation. Contractors must comply with the City of Tampa's Diversity Management Initiative, which includes detailed tracking and reporting of subcontractor payments using Form MBD-30. The project involves integration with existing Convention Center infrastructure, with cables to be prepared for future access reader installations. Criminal history screening and public records compliance are additional requirements for potential contractors. While no specific WMBE participation percentages are mandated, the city demonstrates a strong commitment to promoting economic opportunity and diversity in this contracting opportunity.