Accent Opaque/ Cougar-2

The City of Philadelphia Free Library is requesting quotes for specialty paper products under Small Order Purchase Bid B2727932, with quotes due September 16, 2026. This is a micro purchase with no set-aside or preference program; the Local Business Entity Program does not apply. Award will be made to the lowest responsive and responsible bidder on a whole or line-item basis, whichever serves the City's best interest, and sellers must quote all items to be eligible.

The scope comprises four line items of Accent Opaque Digital or Cougar Digital brand paper only (no alternate brands accepted): 12 cartons of 100# Cover Paper (271 GSM) in 12 × 18 size, 20 cartons of 80# Cover Paper (216 GSM) in 12 × 18 size, 7 cartons of 32# Text Paper (118 GSM) in 12 × 18 size, and 7 cartons of 65# Cover Paper (176 GSM) in 8.5 × 11 size. All paper must be white with brightness rating of 96 or higher and manufactured for high-volume digital-press production. Products will be delivered on an as-needed basis with no guaranteed minimum quantity; delivery is FOB Destination to the Graphics Department at 2000 Hamilton Street, Suite 201, Philadelphia, PA 19130, attn. Nathanael Roesch. Cartons only; individual reams are not permitted. All shipping and freight charges must be included in quoted prices with no post-award modifications.

The maximum contract value is $99,000 annually, adjusted annually by the percentage increase in CPI-U from January 1, 2020, rounded to the nearest $1,000. The initial contract term runs from purchase order issuance through June 30, 2027, with renewal options for up to three additional one-year periods at the City's discretion. Price increases on renewal are capped at 4 percent annually, indexed to the Philadelphia Consumer Price Index; price decreases may be submitted at any time. Quotes must be submitted electronically through PHLContracts with a completed Consent and Authorization Agreement; no modifications are permitted after the bid opening deadline. Sellers must maintain workers' compensation coverage at statutory limits, general liability of $500,000 per occurrence, and automobile liability of $300,000 per occurrence. Payment is made via electronic deposit following delivery and City approval.