ACC DQ 17-15-119 Batteries - Telco Closets

Arapahoe Community College (ACC), a Colorado state institution located in Arapahoe County, issued a Documented Quote solicitation (ACC DQ 17-15-119) for the procurement of replacement battery cartridges for telco closets and uninterruptible power supply (UPS) units. The solicitation requests quotes for three specific APC battery cartridge models: twelve units of Part# APCRBC140 RT 3000, twenty-two units of Part# RBC57 RT 2200, and four units of Part# APCRBC140 RT 5000, with all components required to be new product rather than refurbished or retrofitted alternatives. The solicitation specifies that no equivalent products will be accepted as direct replacements are necessary, and quotes must include all materials, labor, permits, and necessary fees, exclusive of federal and state taxes. Quotes were due on February 2, 2017, at 10:00 AM Mountain Daylight Time, with submission required via email to Daniel Hohn, Purchasing Coordinator, at daniel.hohn@arapahoe.edu or in person at ACC's Purchasing Office located at 2625 W. Church Street, 2nd Floor, Littleton, Colorado 80120. Award will be made to the lowest responsive and responsible bidder based on pricing and compliance with specifications, with evaluation considering unit prices, payment terms, projected delivery dates, and other pertinent factors. Vendors must be registered on the Colorado Vendor Self Service (ColoradoVSS) system prior to the bid opening date to be considered responsive, and awarded vendors providing services must submit a certificate of insurance no later than five days prior to beginning work.

The solicitation is subject to State of Colorado Terms and Conditions, including requirements regarding employment of legal aliens, environmentally preferable products, and minority and women-owned business enterprises participation, indicating potential set-aside or preference considerations for disadvantaged enterprises. No incumbent vendors or existing contractors were identified in the solicitation documents. Delivery shall be FOB Destination, with bidders instructed to provide their assured delivery timeline in terms of days or weeks following bid award rather than a specific calendar date. ACC reserves the right to adjust quantities, reject any or all quotes, purchase additional goods at the same bid prices or lower, and make awards to multiple vendors at its sole discretion. No specific budget range or award value was provided in the solicitation documents, suggesting that procurement costs would be determined competitively through the quote submission process.