A26-0637-Rebid RENTAL OF PORTABLE TOILETS - Addendum No. 2 to answer questions and move BOD to 11.04.26

The City of Baton Rouge and East Baton Rouge Parish Purchasing Division are requesting sealed bids for an annual contract to rent portable toilets including delivery, setup, installation, and maintenance across parish locations, with bids due October 28, 2026. The solicitation is designated suitable for MBE/SBE/WBE participation, and proposers must submit a good-faith effort plan demonstrating use of certified small, minority, or women-owned businesses as subcontractors.

The scope encompasses three rental categories — daily, weekly, and monthly — covering standard portable toilets (estimated 400 units annually), handicapped portable toilets (50 units), restroom trailers with AC, routine pump-outs at forty-eight-hour intervals, and hand-wash stations. Optional items for additional pump-outs on an as-needed basis are included. Service covers regular operations, special events, and emergency situations. Bidders must hold current wastewater hauler permits and comply with all waste transport reporting requirements.

Insurance requirements include general liability of $2 million general aggregate, automobile liability of $1 million combined single limit, workers' compensation with statutory limits for Louisiana, and excess umbrella liability of $1 million. Unit pricing is firm for a minimum of sixty days. Payment terms are Net 30 based on monthly invoices submitted in arrears with no advance payments permitted.

The contract term is one year with potential extension into second and third year periods upon mutual agreement. Award may be made by group, grand total, or all-or-none basis at the City's discretion. The City reserves the right to terminate for convenience with thirty days' written notice or immediately upon default after notice and opportunity to cure.

Written questions are due by 5:00 p.m. CST on October 21, 2026, directed to Purchasing Analyst Dexter Stewart at dsstewart@brla.gov or 225-389-3259 x 3264. Sealed bids must be submitted through centralbidding.com to the Purchasing Division at 222 St. Louis Street, 8th Floor, Room 826, Baton Rouge, Louisiana 70802.