Revised 07.10.26 1

INVITATION TO BID - ANNUAL CONTRACT

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST

BATON ROUGE PARISH until 11:00 am CST, October 28, 2026 at the location shown below.

TITLE:

A26-0637 RENTAL OF PORTABLE TOILETS

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826 Baton Rouge, LA 70802

**NOTE: U.S. Postal Regular & Expedited Mail do not deliver to our physical address; delays may occur due to City

Parish Mailroom processing

FILE NO: 26-000637

AD DATES: 10/12/26 & 10/19/26

SHIP TO ADDRESS:

VARIOUS LOCATIONS IN

EAST BATON ROUGE PARISH

Contact Regarding Inquiries:

Purchasing Analyst: Dexter Stewart

Telephone Number: 225-389-3259 x 3264 Email: dsstewart@brla.gov

VENDOR NAME MAILING ADDRESS

REMIT TO ADDRESS CITY, STATE, ZIP

TELEPHONE NO. E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE

AUTHORIZED SIGNATURE (Required) PRINTED NAME

TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not an award consideration.

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date: No. Date: No. Date: No. Date:

No. Date: No. Date: No. Date: No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to bidders, terms and specifications applicable to, and made a part of this solicitation. By submission of this document, proposer further certifies that the prices shown are in full compliance with the conditions, terms and specifications of this solicitation. Bid must be signed in the designated space above and by person authorized to sign for bidder.

No alterations, changes or additions are allowed on this solicitation, and no additional information, clarifications or other documents are to be included unless specifically required by the specification. Any errors in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.

mailto:dsstewartberger@brla.gov

Revised 07.10.26 2

INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS

Bidders are urged to promptly review the requirements of these specifications, terms and conditions and submit questions for resolution as early as possible during the inquiry period. Questions or concerns must be submitted in writing to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are opened.

1. Read the entire bid, including all terms and conditions and specifications.

2. The City - Parish does not assume responsibility for failure of bidders to receive proposals. Bidders should rely only on advertisements in the local newspaper. Full information may be obtained, or any questions answered, by contacting the Purchasing Division, 222 Saint Louis Street, 8 th

Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259. The City will not accept fax proposals or proposals sent via email. All faxed or emailed proposals shall be rejected.

3. This proposal is to establish firm prices for materials supplies and services for the contract period to be determined. Delivery shall be made or services provided as needed throughout the contract period, or as required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.

4. The contract shall be firm through the a one-year period. Upon agreement of both the contractor and the City

- Parish, the contract may be extended a second or a third year or other shortened specified time periods.

Extension of the contract into the second or third time periods shall be made by letter on or before the expiration of the contract.

5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the outside of the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not requested may be grounds for rejection of all bids by the bidder.

6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the

Purchasing Division, 222 Saint Louis Street, 8 th

Floor, Room 826, Baton Rouge, LA 70802 on or before the specified bid opening date and time. Late bids will not be considered under any circumstances. NO FAXED OR

EMAIL BIDS WILL BE ACCEPTED.

7. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

8. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is in the best interest of the City Parish.

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9. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line bidding site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of substitute forms or documents, shall render the bid non- responsive and subject to rejection. The entire proposal package, including the specifications and copies of any addenda issued shall be submitted to the Purchasing Division as the bid

10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the bid to be rejected as non-responsive.

12. Where one or more vendor's exact products or typical workmanship is designated as the level of quality desired or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.

13. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality, suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from consideration. If requested, literature and/or specifications must be submitted within seven (7) days.

14. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate. Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations, descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with the specifications in the solicitation.

15. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the proposal for bid, and shall be incorporated within the purchase order and/or contract. Only a written interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by any other method.

16. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8 th

Floor, Room 826, Baton Rouge, LA 70802, upon completion of the order.

17. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety data sheet and EPA registry number with bid or within five (5) days of request from purchasing office. This information will be required on any subsequent deliveries if there is a change in chemical content or a different product is being supplied.

Failure to submit this data may be cause for the bid to be rejected or the contract canceled.is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled.

18. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission. .. Late deliveries or unsatisfactory performance may be cause to cancel the Purchase Order or contract.

19. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted.

Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission.

20. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities.

http://www.centralbidding.com/

Revised 07.10.26 4

21. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders to persons who are employed by any agency of the City - Parish Government, or any business of which he or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions against conflict of interest and establishes guidelines to assure that appropriate ethical standards are followed. If any question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation of contract.

22. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are exempt from state and local taxes.

23. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on twenty-four (24) hours written notice for unsatisfactory performance. Termination under this paragraph shall not relieve either party of any obligation or liability that may have occurred prior to the effective date of termination.

24. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this preference if allowed?

YES NO If this preference is claimed, attach substantiating information to the proposal to show the basis for the claim.

25. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to periodically inspect and audit all data and records of the Contractor relating to his performance under this contract.In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of the Louisiana.Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are nullified; and agrees that this contract shall be construed in accordance with this solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.

Revised 07.10.26 5

28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a- 133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov

b. A contract award must not be made to parties listed on the government wide exclusions in the System for

Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing “Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

30. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures. In the event there is a difference in unit prices and totals, the unit price shall prevail.

31. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:

https://city.brla.gov/dept/purchase/bidresults.asp

32. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and against all claims and actions for bodily injury, death or property damages caused by fault of the contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as set forth with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the City, its officers, its agents, or its employees.

33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990.

Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations which affect their employees or prospective employees.

The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP) system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used by all departments and agencies citywide.

Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for the purpose of doing business with City-Parish and receive notifications of business opportunities. The City-Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances as well as applicable federal statutes as directed by grant providers. Vendors must be registered to receive bid notifications.

New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link at http://brla.gov/vss. Vendors are encouraged to review the step by step https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor- Self- Service-Registration-Guide-PDFide.

Additional information regarding how to dobusiness with EBR City-Parish is available at:

https://www.brla.gov/DocumentCenter/View/678.

http://brla.gov/vss https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/678

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We also post our scheduled bid results, after the bids have been opened at http://city.brla.gov/dept/purchase/bids.asp.

Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and services that you can provide. When agencies request products or services, our buyers pull directly from these numbers to send out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the subclasses are two digit numbers that better describe the commodity or service. For questions regarding commodity codes, please contact purchasing at (225) 389-3259 Ext 0.

Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment process requires you to upload a completed W-9 form. Please have the completed form in an electronic format so that you can submit it as part of the registration process. The W-9 form can be downloaded from the IRS website.

We have created step by step directions on how to properly complete the W-9 Form.

http://city.brla.gov/dept/purchase/bids.asp

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FEDERAL CLAUSES, IF APPLICABLE.

I. Remedies for Breach

Bidder acknowledges that contracts in excess of the simplified purchase threshold ($150,000.00) shall contain provisions allowing for administrative, contractual, or legal remedies for contractor breaches of the contract terms, and shall provide for such remedial actions as appropriate.

II. Termination and Settlement

Bidder acknowledges that contracts in excess of $10,000.00 shall contain termination provisions including the manner in which termination shall be effected and the basis for settlement. In addition, such provisions shall describe conditions for termination due to fault and for termination due to circumstances outside of the contractors' control.

III. Access to Records

Bidder acknowledges that all contracts (except those for less than the small purchase threshold) shall include provisions authorizing the recipient, US Funding Agency, the Comptroller General, or any of their duly authorized representatives access to all books, documents, papers, and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions.

IV. Equal Employment Opportunity

Bidder acknowledges that all contracts shall contain provisions requiring compliance with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11236 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Dept. of Labor.

V. Copeland "Anti-Kickback" Act

Bidder acknowledges that all construction/repair contracts and sub-grants in excess of $2,000 shall include provisions requiring compliance with the Copeland "Anti-kickback" Act (18 U.S.C. §3141-3148), which provides that each contractor or sub-recipient shall be prohibited from inducing any person employed in the construction, completion, or repair of public work, to give up any part of the entitled.

VI. Davis-Bacon Act

Bidder acknowledges that all construction contracts in excess of $2,000 shall include a provision for compliance with the Davis-Bacon Act, which requires contractors to pay laborers and mechanics wages at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors shall be required to pay wages not less than once a week.

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VII. Contract Work Hours and Safety Standards Act

Bidder acknowledges that all construction contracts in excess of $2,000, and all other contracts involving the employment of mechanics or laborers in excess of $2,500 shall include provisions for compliance with sections 102 and 107 of the Contract Work Hours and Safety Standards Act, which requires each contractor to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours. Section 107 is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous.

VIII. Rights to Inventions Made Under a Contract or Agreement

Bidder acknowledges that contracts for the performance of experimental, developmental, or research work shall include provisions providing for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and the Small Business Firms under Governments Grants, Contracts, and Cooperative Agreements"

IX. Clean Air Act

Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air emissions from stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of hazardous air pollutants

X. Clean Water Act.

The contractor hereby agrees to adhere to the provisions which require compliance with all applicable Standards, orders, or requirements issued under section 508 of the clean water act which prohibits the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of violating facilities

XI. Energy policy and conservation act

The contractor hereby recognizes the mandatory standards and policies relating to energy Efficiency which is contained in the state energy conservation plan issued in compliance with the energy policy and Conservation act (P.L. 94-163).

Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations which affect their employees or prospective employees.

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MBE/SBE/WBE Initiative Participation by Certified Small Entrepreneurships/DBE Initiative

This procurement has been designated as suitable for certified small entrepreneurships (MBE/SBE/WBE) participation.

The City of Baton Rouge, Parish of East Baton Rouge strongly encourages the participation of Small and Minority and Women-owned business in all contracts or procurements let by the City of Baton Rouge Consolidated Government for goods and services and labor and material. To that end, all Service Providers and suppliers are encouraged to utilize federal, state or locally certified Small, Minority and Women-owned businesses in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available.

Proposers that are not eligible for certification are encouraged to use Small, Minority and Women-owned businesses where sub-contracting opportunities exist. To be responsive to this request for proposal, the proposer should be a Small, Minority or Women-owned businesses or have put forth a good faith effort to use certified Small, Minority or Women-owned businesses as subcontractors. By submitting and signing a proposal, the proposer certifies that they are in compliance with this requirement. The proposer shall submit with the proposal a plan and selection process outlining good-faith efforts to utilize Small, Minority or Women-owned businesses as subcontractors.

Written notification is the preferred method to inform Small, Minority and Women-owned businesses of potential subcontracting opportunities. A current list of certified Small, Minority and Women-owned businesses may be obtained from the Louisiana Economic Development Certification System at https://smallbiz.louisianaeconomicdevelopment.com/certifiedbusiness/default.aspx.

Additionally, a current list of Small, Minority and Women-owned businesses, which have been certified by the Louisiana Department of Economic Development and have opted to enroll in the State of Louisiana Procurement and Contract (LaPAC) Network, may be accessed from http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm. You may then determine the search criteria (i.e. alphabetized list of all certified vendors, by commodities, etc.), and select “SmallE”. Additional assistance may also be obtained from the Small Business Administration and the Minority Business Development Agency of the Department of Commerce to solicit and use these firms at http://www.mbda.gov/contact.

Copies of notification to certified Small, Minority and Women-owned businesses will satisfy the notification requirements. Notification must be provided to the certified entrepreneurships by the proposer in writing no less than five working days prior to the date of proposal deadline.

Notification must include the scope of work, location to review plans and specifications (if applicable), information about required qualifications and specifications, any bonding and insurance information and/or requirements (if applicable), and the name of a person to contact.

In the event questions arise after an award is made relative to the proposer’s good faith efforts, the proposer will be required to provide supporting documentation to demonstrate its good faith subcontracting plan was actually followed. If it is at any time determined that the Service Provider did not in fact perform its good faith subcontracting plan, the contract award or the existing contract may be terminated.

http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm http://www.mbda.gov/contact

Revised 07.10.26 10

ADDITIONAL REQUIREMENTS FOR THIS BID

The City-Parish, its officers, employees and agents, shall not be responsible for the negligent acts and omissions of the Contractor or the Contractor's officers, employees, agents or subcontractors, nor shall the Contractor or the Contractor's officers, employees or agents be responsible for the negligent acts or omissions of the City - Parish, its officers, employees and agents. Accordingly, Contractor shall indemnify and save City - Parish, its officers, employees and agents, harmless from any and all claims, suits and actions of any character, name or description brought for or on account of any injury or damage to any person or property arising out of the work performed by the Contractor and resulting from the negligence, commission or omission of any act by the Contractor, or Contractor's officers, employees, agents or subcontractors.

If work is to be performed on site, contractor shall furnish proof of insurance as required in specifications.

Payment terms for services will be Net 30 days based on the monthly invoice. Agencies will be invoiced monthly in arrears by the contractor. Advanced payments shall not be made.

The City-Parish reserves the right to cancel this contract with thirty (30) days written notice.

Termination for Cause: The City-Parish may terminate this Contract for default by giving the contractor written notice thereof, specifying with particularity each such default. After the first such notice of default, Contractor shall have ten (10) days after receipt of notice to cure or take reasonable steps to cure the default. If the contractor fails to cure or take reasonable steps to cure the default within such ten-day period, the City-Parish may declare this Contract, as appropriate, terminated. In the event of a second notice of default, whether for the same or a different infraction of contractual obligations, the contractor will be given five (5) days to cure the default. If a third notice of default should become necessary, the contract may be terminated upon notification of said default.

Termination for Convenience: The City-Parish may terminate this Agreement at any time by giving thirty (30) days written notice.

Termination for Non-Appropriation Clause: Should the Invitation to Bid result in a multi-year contract, a non-appropriation clause shall be made a part of the contract terms as required by state statutes, allowing the City- Parish to terminate the contract for lack of appropriated funds on the date of the beginning of the first fiscal year for which funds are not appropriated.

Cybersecurity Training Requirement: Contractor, including all principals, sub-contractors and employees who require access to City-Parish information technology assets, shall complete the cybersecurity training required by La. R.S. 42:1267 and furnish the City Parish proof of said completion prior to being granted access to said assets.

Force Majeure: In case by reason of force majeure either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement, then except as otherwise expressly provided in this Agreement, if such party shall give notice and full particulars of such force majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied on, the obligations of the party giving such notice (other than the obligations of the [name of payer] to make the payments required under the terms hereof, or to comply with Section [number of section] or [number of section] hereof), as far as they are affected by such force majeure, shall be suspended during the continuance of the inability then claimed which shall include a reasonable time for the removal of the effect thereof, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch. The term “force majeure,” as employed herein, shall mean acts of God, strikes, lockouts or other industrial disturbances, acts of the public enemy, orders of any kind of the Government of the United States or of the State or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrest, restraining of government and people, civil disturbances, explosions, partial or entire failure of utilities, shortages of labor, material, supplies or transportation, or any other similar or different cause not reasonably within the control of the party claiming such inability. It is understood and agreed that the settlement of existing or impending strikes, lockouts, or other industrial disturbances shall be entirely within the discretion of the party having the difficulty and that the above requirements that any force majeure shall be reasonably beyond the control of the party and shall be remedied with all reasonable dispatch shall be deemed to be fulfilled even though such existing or impending strikes, lockouts, and other industrial disturbances may not be settled but could have been settled by acceding to the demands of the opposing person or persons.

Revised 07.10.26 11

ADDITIONAL REQUIREMENTS FOR THIS BID

(continued)

If the Company fails to perform any of the other provisions of this contract, or so fails to make progress as to endanger the performance of this contract in accordance with its terms, and either of these two circumstances does cure such failure within a period of ten (10) days (or such longer period as the Parish may authorize in writing), after receipt of notice from the City specifying such failure; or

Continuing non-performance of the Proposer in terms of specifications shall be a basis for the termination of the contract by the City. The City shall not pay for work, equipment or supplies which are unsatisfactory. Vendors will be given a reasonable opportunity before termination to correct the deficiencies. This however, shall in no way be construed as negating the basis for termination for non-performance; or

In the event the City terminates this Contract in whole or in part, as above provided, the City may procure, upon such terms and in such manner as the City may deem appropriate, items purchased similar to those terminated, and the Company shall be liable for any excess costs for such similar items, provided that the Company shall continue the performance of this contract to the extent not terminated under the provisions of this paragraph.

Ethics: Vendors and service providers are responsible for adhering to the Louisiana Code of Governmental Ethics throughout the duration of this contract. As such, vendors and service providers shall be responsible for determining and ensuring that there will be no conflict or violation of the Louisiana Ethics Code if their company is awarded a contract with the City/Parish.

SDSs SHOULD BE SUBMITTED WITH BID OR WITHIN FIVE (5) DAYS OF REQUEST

FROM PURHASING OFFICE– FAILURE TO PROVIDE WILL DEEM YOUR BID AS NON-

RESPONSIVE:

All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet all requirements of Louisiana State Laws. Additionally, Contractor must submit product labels, safety data sheets (SDS) (formerly material safety data sheets) and EPA registry number to the agency prior to work commencing. This information will be required on any subsequent deliveries if there is a change in chemical content or a different product is being supplied. Failure to submit this data may be cause to the contract being canceled.

Revised 07.10.26 12

INQUIRY PERIOD

An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents and to submit any written questions relative thereto. Without exception, all questions MUST be in writing (even if an answer has already been given to an oral question during the pre-bid conference or job site visits.)

Inquiries are to be directed as follows:

Hand Delivered or by Courier Dexter Stewart

City-Parish Purchasing Department 222 Street Louis Street, Room 826

By email: dsstewart@brla.gov

The City-Parish shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the procurement cycle and operations of our departments. The City-Parish reasonably expects and requires responsible and interested proposers to conduct their in-depth proposal review and submit inquiries in a timely manner.

All inquiries shall be received by 5:00 p.m. on October 21, 2026.

The City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, is offering teleconference and in-person attendance by vendors at public bid openings for bids published by our office.

Any vendor who would like to listen to the opening of this bid can access the following link, at the date and time of this bid opening:

Join by phone:

+1-408-418-9388 United States Toll Access code: 263 373 080 (followed by the # button)

Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same Access Code, followed by the # button):

United States Toll (Boston) +1-617-315-0704 United States Toll (Chicago) +1-312-535-8110 United States Toll (Dallas) +1-469-210-7159 United States Toll (Denver) +1-720-650-7664 United States Toll (Jacksonville) +1-904-900-2303 United States Toll (Los Angeles) +1-213-306-3065

This link will provide you with live audio access to this bid opening. The link will be live at the noted bid opening time and date.

NOTE: The only vendor information shared at the bid opening will be the reading of the names of those vendors who submitted bids.

mailto:dsstewart@brla.gov

Revised 07.10.26 13

SPECIFICATIONS

A26-0637 Rental of Portable Toilets

The brand and model used in this specification is used only to denote the general style, type, character and quality standard of the supplies requested. Please note the brand and model that you are bidding in the designated spaces provided. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality, suitability, compatibility and compliance with the specifications.

I. Scope of work:

Provide portable toilet rentals which shall include delivery, setup/installation, and maintenance for regular operations, special events, and/or emergency situations. Award will be made by group or grand total, whichever is in the City's best interest.

A. Orders will be placed 48 hours prior to delivery. Portable toilets ordered within this time period (48 hours) must be held and made available.

B. The City will be responsible for electrical and water hookups required for restroom trailer rentals.

C. All security badge costs, and time associated with obtaining any required security clearance, will be at the contractors cost and will not be reimbursed by the City.

D. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity. In the event a greater or lesser quantity is needed, the right is reserved by the City of Baton Rouge to increase or decrease the amount, at the unit price stated in the bid.

E. Vendor will be required to submit quarterly usage reports of all contracted items upon request. The following are to be included with the report:

1. Date of purchase

2. Agency

3. Contract Number, item number, and description

4. Purchase Order or Payment Voucher Number

5. Quantity purchased

6. Unit price, total price

7. Total amount spent

II. Qualifications:

A. Contractor must be current with existing reports and fees:

1. Waste Transport monthly usage report and fees.

Wastewater hauler permits, deposits, and fees. Contractors not currently possessing Waste hauler permits shall obtain required permit within fourteen (14) calendar days of award.

B. Required permits and licenses will be the responsibility of the Contractor.

C. Contractor shall comply with the above qualifications at all times during the contract period.

Revised 07.10.26 14

A26-0637 Rental of Portable Toilets (Continued)

III. Specifications:

All units supplied shall be delivered undamaged, in clean and sanitary condition with all facilities operable including, but not limited to, door latches (exterior and interior when applicable). Each unit must be equipped with an exterior hasp and lock with a key provided to designated City staff.

A. Delivery and Inspection

1. Upon delivery of portable toilets, the Contractor and the City designee shall fully inspect each unit for proper flushing, chemical level, lighting, and physical structure.

2. Any unit not meeting the standards shall be refused, and the Contractor shall be required to re-deliver acceptable unit(s) within five (5) hours at no additional cost to the City.

B. Maintenance

1. Routine pump-outs and maintenance shall be performed in a professional and sanitary manner once every forty-eight (48) hours while units are on site. The City reserves the right to assign specific days for routine pump-outs and maintenance. No additional cost shall be incurred to the City for routine pump-outs and maintenance that occur during the weekends or holidays.

2. Additional pump-outs (optional): Contractor shall respond within four (4) hours of requests for additional pump-outs whereupon the City will pay applicable additional pump-out charge. Authorization by the City designee must be prior to additional pump-out(s).

C. Damage

1. Any damage to road, facilities, services, utilities, irrigation lines, or vegetation caused by the action(s) of the Contractor shall be repaired or replaced at the Contractor's expense to the satisfaction of the City. Failure to restore or replace said property within three (3) working days following notification will result in a deduction from the next invoice of City expenses incurred through the execution of appropriate labor, material, and equipment used or rented to restore the property to its original condition.

2. Any damage sustained to units shall be the Contractor's responsibility.

IV. Special Events Specifications:

Portable toilet units shall be utilized for City sponsored special events to be located in the designated locations. It shall be the responsibility of Contractor to deliver the units in a good, clean, and sanitary condition as well as maintain and repair any damages to the units during the rental period. Weekend delivery, pump-out, and pick up shall incur no additional cost to the City. Portable toilet units shall be removed from location within twenty-four (24) hours after the end of the scheduled event.

There must be a supervisor on call who the City can reach by phone or beeper, in case equipment problems arise. Supervisor on call must respond by phone within 15 minutes of initial call from Contract Administrator or designee. Any problems that arise concerning the operations of any unit shall be corrected or an additional unit made available at no cost to the City within one (1) hour after the initial call has been made.

Revised 07.10.26 15

V. Description:

Product specification data should be submitted with bid, but must be submitted within five (5) calendar days of request from the City.

VENDORS SHOULD SHOW WHAT IS OFFERED INCLUDING ANY DEVIATIONS FROM

THE DESCRIPTION AND SPECIFICATIONS. THE PRODUCT OFFERED BY THE BIDDER

MUST BE EQUAL OR GREATER IN QUALITY OR PERFORMANCE THAN THE BID

SPECIFICATIONS.

East Baton Rouge Parish reserves the right to be the sole judge of what is equal and acceptable. Bids which do not comply with these requirements are subject to rejection.

Revised 07.10.26 16

Standard Portable Toilet

Comply DEVIATION (if applicable) Yes No

1. Fiberglass construction or equal

2. Interior door lock

3. Vacant/occupied signal or equal

4. Anti-slip floor surface

5. Ventilated

6. Translucent roof

7. Antiseptic hand cleanser dispenser with cleanser included

8. Wall mounted toilet tissue dispenser with toilet tissue roll(s) included

9. Disposable paper seat covers included

10. Sanitary seat deck design

11. Lifting hooks for drop serve via crane if required

12. Minimum 45" wide x 45" deep x 88" high

13. Translucent roof

Revised 07.10.26 17

Handicapped Portable Toilet

Comply Deviation (If Applicable) Yes No

1. ADA Compliant

2. Minimum 77" wide x 77" deep x 90.7"

3. Seat height 18"

4. Grab bars

5. Fiberglass construction or equal

6. Interior door lock

7. Vacant/occupied signal or equal

8. Anti-slip floor surface

9. Ventilated

10. Translucent roof

11. Antiseptic hand cleanser dispenser with cleanser included

12. Wall mounted toilet tissue dispenser with toilet tissue roll(s) included

13. Disposable paper seat covers included

14. Sanitary seat deck design

15. Lifting hooks for drop serve via crane if required

16. Freestanding

Revised 07.10.26 18

Restroom Trailer

Comply Deviation (If Applicable) Yes No

1. Maximum size 20' wide x 8'-0" deep

2. Lockable exterior door with key

3. Hand soap and dispenser at sink(s) with soap included

4. Anti-slip floor surface

5. Two (2) air handlers/compressors on separate

i. breakers

6. Freestanding

7. Wall mounted toilet tissue dispenser with toilet tissue roll(s) per stall included

8. Wall mounted paper towel dispenser with towels at sink(s) included

9. Working interior lighting with light bulbs included

10. Men's Restroom: minimum one toilet stall with toilet seat; three urinals; one sink

11. Women's Restroom: minimum three toilet stalls with toilet seats;

one sink

300 Gallon Portable Holding Tank

Comply Deviation

(If Applicable) Yes No

1. Must be mountable to underside of restroom trailer.

2. Using agency will provide permit for hookup.

Revised 07.10.26 19

(Continued)

Hand-Wash Station

Comply Deviation (If Applicable) Yes No

1. Measurements:

Width 25.94”, Height 64.5”, Depth

19.1”

2. Fresh Water: 20 GALS

3. Grey/Waste Water: 22 GALS

4. Number of Uses: 300+

5. Full Fingertip to elbow washing

6. Operates with hands-free baby foot pump to provide care-free operation

7. Fresh and grey water drain plugs

8. An additional pump out port on the base for waste- water.

9. Sealed fresh water tank where chlorine can be added

Revised 07.10.26 20

SCHEDULE OF BID ITEMS

A26-0637 Rental of Portable Toilets

Group 1: DAILY RENTALS

ITEM

DESCRIPTION

AND

SPECIFICATIONS

ESTIMATED

ANNUAL

USAGE

UNIT OF

MEASURE

UNIT

PRICE TOTAL

Individual Standard Portable Toilets Daily rentals

Manufacturer Offered:

Model Offered:

400 EACH $______ $______

Individual Handicapped Portable Toilets Daily rentals

Manufacturer Offered:

50 EACH $______ $______

Restroom Trailer with AC, 20’ x 8’ Daily rentals

Manufacturer Offered:

1 EACH $______ $______

Daily Pump-Outs for Individual Standard and Handicapped Portable Toilets

250 EACH $______ $______

Daily Pump-Outs for Restroom Trailers

Revised 07.10.26 21

A26-0637 Rental of Portable Toilets

Group 1: DAILY RENTALS

ITEM

DESCRIPTION

AND

SPECIFICATIONS

ESTIMATED

ANNUAL

USAGE

UNIT OF

MEASURE

UNIT

PRICE TOTAL

Hand-Wash Station (300+ Uses) Daily Rental

Manufacturer Offered:

TOTAL FOR GROUP 1:

DAILY RENTALS (Items 0001 – 0006 must all be bid for consideration of award)

TOTAL

(Items 0001 - 0006)

Revised 07.10.26 22

A26-0637 Rental of Portable Toilets

(Continued) Group 2: WEEKLY RENTALS

ITEM

DESCRIPTION

AND

SPECIFICATIONS

ESTIMATED

ANNUAL

USAGE

UNIT OF

MEASURE UNIT PRICE TOTAL

Individual Standard Portable Toilets Weekly rentals

Manufacturer Offered:

Individual Handicapped Portable Toilets Weekly rentals

Manufacturer Offered:

Restroom Trailer with AC, 20’ x 8’ Weekly rentals

Manufacturer Offered:

Weekly Pump-Outs for Individual Standard and Handicapped Portable Toilets

Revised 07.10.26 23

A26-0637 Rental of Portable Toilets

(Continued) Group 2: WEEKLY RENTALS

ITEM

DESCRIPTION

AND

SPECIFICATIONS

ESTIMATED

ANNUAL

USAGE

UNIT OF

MEASURE UNIT PRICE TOTAL

Weekly Pump-Outs for Restroom Trailers

Hand-Wash Station (300+ Uses) Weekly Rental

Manufacturer Offered:

TOTAL FOR GROUP 2:

WEEKLY RENTALS (Items 0007 – 0012 must all be bid for consideration of award)

TOTAL

(Items 0007 – 0012)

Revised 07.10.26 24

A26-0637 Rental of Portable Toilets (Continued)

GROUP 3: MONTHLY RENTALS

ITEM

DESCRIPTION AND

SPECIFICATIONS

ESTIMATED

ANNUAL

USAGE

UNIT OF

MEASURE

UNIT

PRICE TOTAL

Individual Standard Portable Toilets Monthly rentals

Manufacturer Offered:

1 ACH $______ $______

Individual Handicapped Portable Toilets Monthly rentals

Manufacturer Offered:

Restroom Trailer with AC, 20’ x 8’ Monthly rentals

Manufacturer Offered:

300 Gallon Portable Holding Tank Monthly rental

Revised 07.10.26 25

A26-0637 Rental of Portable Toilets (Continued)

GROUP 3: MONTHLY RENTALS

ITEM

DESCRIPTION AND

SPECIFICATIONS

ESTIMATED

ANNUAL

USAGE

UNIT OF

MEASURE

UNIT

PRICE TOTAL

Pump-Outs for 300 Gallon Portable Holding Tank

Hand-Wash Station (300+ Uses) Monthly Rental

Manufacturer Offered:

TOTAL FOR GROUP 3:

MONTHLY RENTALS (Items 0013

– 0018 must all be bid for consideration of award)

TOTAL

(Items 0013 -

0018)

Revised 07.10.26 26

A26-0637 Rental…