9260-26-R-RFQF-00001

Mississippi Valley State University's Department of Facilities Management has issued a Request for Proposals (RFP) for a three-year elevator maintenance service agreement with optional renewal periods for years four and five under solicitation number 9260-26-R-RFQF-00001. The procurement seeks a qualified service provider to deliver comprehensive preventive maintenance and repair services for eighteen passenger elevators, with fifteen units currently operational across multiple campus buildings including administrative facilities, residence halls, libraries, and athletic complexes. The contractor must provide monthly preventive maintenance examinations, required safety testing in accordance with ASME/ANSI A17.1 standards, 24-hour emergency service dispatch, on-site parts inventory maintenance, and employ qualified personnel with mechanics cards or CET certification. Deliverables include monthly maintenance charges calculated on a per-unit basis across identified buildings, with pricing adjustments if elevator units are added to or removed from service. A pre-proposal conference will be held on April 1, 2026, in the Facilities Management office, with three copies of proposals due by April 15, 2026, at 2:00 p.m. to the Procurement Office. Evaluation will utilize a 100-point scoring matrix assessing RFP requirements compliance, cost (30 points maximum), technical expertise and experience (30 points), references (20 points), and staffing capabilities (20 points). The contractor must maintain comprehensive liability insurance up to three million dollars, and emergency service costs outside normal working hours are billed separately at quoted overtime rates.

The solicitation documents do not explicitly identify set-aside designations or restrictions limiting responses to specific enterprise categories, though respondents should confirm eligibility requirements with the university's procurement office. Site visits to assess the elevator systems and current conditions are permitted and encouraged to enable bidders to provide accurate and competitive proposals. No specific incumbent contractor information or award values are disclosed in the available documentation; interested parties should contact Michael Switzer, P.E., at michael.switzer@mvsu.edu for additional details regarding baseline performance expectations, funding sources derived from the university's operational budget, and any other procurement specifications. The contract includes either-party termination rights with sixty days' written notice, providing flexibility for both the university and the selected contractor. Bidders must demonstrate capability to respond to emergency calls within specified timeframes and maintain current certifications required for elevator service and repair in compliance with state and federal elevator safety standards.