8950-0-2020-AH Fleet Refuse Trailers

The City of Madison, Wisconsin Finance Department Purchasing Services is seeking to procure four refuse operation trailers for its Fleet Service division through a Request for Quotation (RFQ) issued on April 29, 2020. The procurement specifically requires three steel open-top trailers with moving floors and one steel closed-top trailer with a moving floor, each measuring 40 feet in length and 96 inches wide. Quotes are due by May 15, 2020, at 2:00 PM CST and must be submitted via email to bids@cityofmadison.com. The City will award the contract to the most responsive and responsible bidder, evaluating proposals based on cost, quality, warranty, delivery, past performance, and service capability. Evaluation criteria include comprehensive pricing documentation, delivery timelines, and technical specifications. Bidders are required to complete and return both the Price Proposal form and Bidder Information form, detailing unit prices, total extended prices, and delivery timeframes. Technical questions should be directed to Tyson Roessler at City of Madison Fleet Service, while procurement inquiries should be addressed to Andy Hargianto in Purchasing Services.

The solicitation includes a local vendor preference policy that provides scoring preference to suppliers registered with the City of Madison as of the bid due date. Five vendors submitted bids: ARO KNL, Warren, Waste Built, Spectec, and Northern, with base unit configuration prices ranging from $56,150.00 (Northern) to $82,747.00 (Waste Built). Extended pricing options varied from $168,450.00 to $248,241.00, with total estimated project costs spanning $230,600.00 to $335,085.00. Quotes must include shipping charges and be delivered FOB Madison to 200 North First Street, Madison, Wisconsin 53704. The City reserves the right to accept partial orders and allows bidders to offer substitute products with appropriate documentation. Quotes cannot be withdrawn for 90 days following the due date, and bidders must provide comprehensive information about their proposed trailers, including technical specifications and delivery capabilities. Although the summary documentation indicates the procurement was not ultimately awarded, the solicitation demonstrates a comprehensive approach to acquiring specialized fleet equipment for municipal refuse operations.