8950 Fleet Refuse Trailers.pdf

Rev. 07/28/2016-RFQ 8950.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 8950-0-2020-AH

For: Trailers for Refuse Operations

Released Date: Wednesday, April 29, 2020

Due Date: Friday, May 15, 2020 @ 2:00 PM CST

City Agency: Fleet Service

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison. Deliver to: 200 North First Street, Madison, WI, 53704.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

REQUEST FOR QUOTATION RFQ # 8950-0-2020-AH

RFQ 8950.doc Page 2

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Tyson Roessler City of Madison Fleet Service

(608) 246 - 4544 troessler@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Andy Hargianto City of Madison Purchasing Services

(608) 266-4523 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

RFQ 8950.doc Page 3

5 SPECIFICATIONS

Shown below are specifications that must be met for refuse trailers that the City of Madison is looking to acquire. Two different specification for closed top trailers, along with one specification for open top trailer are listed. The City of Madison is looking to purchase three open top trailers and one closed top trailer. All trailers must be equipped with a moving floor.

RFQ 8950.doc Page 4

STEEL OPEN TOP MOVING FLOOR

QUANTITY: THREE (3)

BODY TYPE: STEEL

LENGTH: 40' X 96" WIDE

SIDES: 96" X 10 GA., LAST 8 POSTS3/16" AR 450

TOP RAIL: 6" X 4" X 1/4" STRUCTURAL TUBE

ANGLE TOP RAIL: NA

SIDE POSTS: 6" X 10 GAUGE ON 24" CENTERS

REAR POST: 4" X 3" X 3/8" STRUCTURAL TUBE

BOX BRACING: NA

CLEANER PL.: OUTSIDE

TARP: SHURCO ROLL TARP/7 RATCHETS & STRAPS

OR SHURLOK CHANNEL

TARP HOOKS: STD

FLOOR: KEITH KRF II DX 3.0/#2301 SLATS/36" WEAR STRIPS

CROSS MEMBER: 4" JUNIOR I-BEAMS ON 12" CENTERS

TAILGATE: BARN DOOR HINGED CURBSIDE W/TURNBUCKLE

BULKHEAD: 10 GAUGE FULL WRAP

LADDERS: BULKHEAD & REAR D.S.

CAT WALK: NA

CHASSIS: 10" X 17# I-BEAM. REAR TO LANDING GEAR

AXLES: TP 5" ROUND, 5/8" WALL, 25,000# CAPACITY

BRAKES: 16-1/2" X 7" AIR W/ AUTO SLACK ADJUSTERS

4S/2M ABS BRAKE SYSTEM

WHEELS : 10 HOLE HUB PILOTED, OUTBOARD DRUMS

RIMS: 8.25" X 22.5" TUBELESS STEEL DISC

TIRES: YOKOHAMA RY023 11R22.5 16 PLY

SUSPENSION: REYCO 21-B 52,000# CAPACITY

AIR RIDE/AIR LIFT: NA

KING PIN: 24" ON A 3/8" KING PIN

FIFTH WHEEL HEIGHT STANDARD 49"

LANDING GEAR: HOLLAND MARK V

TIRE CARRIER: NA

LIGHTS: LED, REAR LIGHTS IN GATE

LIGHT PLUG: 7-WAY

FLAPS: STANDARD FRONT & REAR OF SUSPENSION

BUMPER: STANDARD PUSHER W/TOW HOOK

HYDRAULIC FITTINGS (1) 5100-S5-16B PRESSURE / (1) 5100-S2-16B RETU

HYDRAULIC HOSES: TWO - 108" X 1"

PAINT: LT CHESTNUT METALLIC PPG# 919558

SPREADER BARS: FRONT, CENTER & REAR

OPTIONS:

3/16" HYD/ LINE PROTECTORS

RFQ 8950.doc Page 5

STEEL CLOSED TOP MOVING FLOOR

QUANTITY:

BODY TYPE: STEEL

LENGTH: 40' X 96" WIDE

SIDES: 96" X 10 GAUGE, LAST 8 POSTS 3/16"AR 450

TOP RAIL: 4" X 3" X 1/4" STRUCTURAL TUBE

SIDE POSTS: 6" X 10 GAUGE ON 24" CENTERS

REAR POST: 4" X 3" X 3/8" STRUCTURAL TUBE

BOX BRACING: ONE ROW EACH SIDE / TRIPLED LAST 8 POSTS

CLEANER PL.: OUTSIDE

GRABBERS: 3" HEIL PIN

ROOF : 10 GAUGE, LAST 8 POSTS 3/16" AR 450

ROOF POST: 6" X 10 GAUGE ON 24" CENTERS

ROOF BOXES: ONE ROW CENTER, TRIPLE ROW LAST 8 POSTS

FLOOR: KEITH KRF II DX 3.0 W/#2301 SLATS/36" WEAR STR

CROSSMEMBER: 4" JR I-BEAMS ON 12" CENTERS

TAILGATE: DOOR IN A DOOR HINGED CUBSIDE

BULKHEAD: 10 GAUGE FULL WRAP/VENTED BULKHEAD

CHASSIS: 10" X 17# I-BEAM. REAR TO LANGING GEAR

AXLES: TP 5" ROUND, 5/8" WALL, 25,000# CAPACITY

BRAKES: 16-1/2" X 7" AIR W/ AUTO SLACK ADJUSTERS

4S/2M ABS BRAKE SYSTEM

WHEELS: 10 HOLE HUB PILOTED, OUTBOARD DRUMS

RIMS: 8.25" X 22.5" TUBELESS STEEL DISC

TIRES: YOKOHAMA RY023 11R22.5 16 PLY

SUSPENSION: REYCO 21-B 52,000# CAPACITY

KING PIN: 24" ON A 3/8" KING PIN

FIFTH WHEEL HT.: STANDARD 49"

LANDING GEAR: HOLLAND MARK V

TIRE CARRIER: NA

LIGHTS: LED, REAR LIGHTS IN GATE

LIGHT PLUG: 7-WAY

FLAPS: STANDARD FRONT & REAR OF SUSPENSION

BUMPER: I.C.C.

HYD. FITTINGS: (1) 5100-S5-16B PRESSURE / (1) 5100-S2-16B RETU

HYD. HOSES: NA

PAINT: LT CHESTNUT METALLIC PPG# 919558

OPTIONS:

RFQ 8950.doc Page 6

Rev. 07/28/2016-FormA-PriceProposal

Form A: Price Proposal

RFQ #: 8950-0-2020-AH Refuse Trailers

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity Description Unit Price Extended Price

1. 3 open top trailers.

Steel refuse trailer, open top with moving floor , in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

$ /each (Freight included)

(unit price x 3)

2. 1 closed top trailer.

Steel refuse trailer, closed top with moving floor , in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

$ /each (Freight included)

(unit price x 1)

ARO: After Receipt of Order

OPTIONAL ITEMS

Item Quantity Description Unit Price

1. $

2. $

3. $

4. $

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-FormB-BidderInfo

Form B: Bidder Information

RFQ #: 8950-0-2020-AH Refuse Trailers

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.