8948-0-2020-TJ Fleet Hydraulic Hoses, Fittings, and Tooling

The City of Madison, Wisconsin, is seeking a contract for Fleet Services Hydraulic Hoses, Fittings, and Tooling through solicitation 8948-0-2020-TJ. The procurement involves supplying hydraulic hoses, fittings, adapters, and related tooling for the city's fleet maintenance operations. Specific requirements include 90 line items spanning hydraulic hoses (1/4" to 3/4" sizes), various fittings (male pipes, swivel adapters, 90-degree elbows), and specialized components like cap nuts, plugs, and couplers. The city has a strong preference for 1-piece fittings, with approximately 90% being female configurations. Bidders were required to submit pricing for a three-year contract period (2020-2023) and provide tooling options, which could include either a complimentary set of crimping tools, dies, and non-abrasive hose cutting tools or a tooling lease program. The original bid due date was May 15, 2020, with Addendum 2 clarifying procurement specifications and allowing bidders to direct questions to Andy Hargianto at the City of Madison Purchasing Services.

The solicitation did not specify specific set-aside designations or restrictions for disadvantaged enterprises. Multiple vendors submitted bids, including Price Engineering, ATLAS HyQuip, New Hydraulic, Ritter Weimar, Fastenal, and four Pirtek locations. Price Engineering was awarded the contract as the lowest responsive bidder, with estimated yearly expenditures of $38,311.48 in 2020, $37,729.90 in 2021, and $39,239.09 in 2022. Historical usage data indicates an annual procurement volume of approximately $85,000, though the city currently maintains existing stock to deplete before initial orders. The contract evaluation considered total cost of ownership across the multi-year period, with bids ranging significantly - from Fastenal's 2020 estimate of $45,524.98 to New Hydraulic's initial low bid of $25,903.15. Notably, none of the bidders, including the awarded vendor, were identified as local vendors.