8948_Bid_Summary.pdf

This is a bid summary document for the City of Madison, Wisconsin, contract 894802020TJ for Fleet Hydraulic Hoses and Fittings. The contract covers the supply of hydraulic hoses, fittings, and tooling for the city's fleet operations. The solicitation received bids from multiple vendors including Price Engineering, ATLAS HyQuip, New Hydraulic, Ritter Weimar, Fastenal, and four Pirtek locations. The award was made to Price Engineering as the lowest responsive bidder. The contract term spans from 2020 through 2023, with yearly estimated expenditure projections provided for evaluation purposes.

Price Engineering's bid was selected based on the lowest total cost of ownership across the contract period. The vendor's estimated yearly expenditures were $38,311.48 for 2020, $37,729.90 for 2021, and $39,239.09 for 2022. None of the bidders, including the awarded vendor, were identified as local vendors. Competing bids ranged significantly in price, with Fastenal's 2020 estimate at $45,524.98 and the various Pirtek locations ranging from $33,544.98 to $38,853.66 for the same period. New Hydraulic submitted the lowest initial bid at $25,903.15 for 2020 but did not provide pricing for 2021 and beyond, which likely impacted their competitiveness for the multi-year award decision.