8819-0-2019-BO Biodigester Feasibility Study

The City of Madison Streets Division is seeking a qualified consulting firm to conduct a comprehensive Biodigester Feasibility Study through RFP 8819-0-2019-BO. The primary objective is to assess the potential for constructing an anaerobic digester facility capable of processing 20,000 tons of organic wastes annually, with expansion potential to 40,000 tons. Required deliverables include facility design recommendations, capital cost estimates, biogas and compost financial analysis, Dane County feedstock analysis, and 10 and 20-year pro forma operating budgets. The solicitation was issued on October 14, 2019, with questions due by October 23, 2019, and answers posted on October 31, 2019. Proposals are due November 11, 2019, at 2:00 PM CST, with contractors expected to participate in monthly check-in meetings and provide quarterly progress reports. The contract term is one year from award, and proposers may be required to attend meetings or provide oral presentations at their own expense.

The procurement has specific requirements for potential respondents, including mandatory insurance coverage (Commercial General Liability of $1,000,000, Automobile Liability of $1,000,000, Worker's Compensation, and Professional Liability of $1,000,000). Contractors with 15 or more employees and $50,000 or more in annual business with the City must file an Affirmative Action Plan within 30 days of the contract effective date. The total budget for the project is capped at $39,000, funded through an EPA grant, with cost proposals required to include a detailed breakdown of tasks, hourly rates, sub-consultant involvement, and all associated costs. To receive local business credit, companies must be registered as a local business in Madison. The RFP emphasizes sustainability commitments and requires proposers to demonstrate environmental, economic, and social responsibility policies. All work products will become the sole property of the City of Madison, and participation in this feasibility study will not preclude firms from bidding on potential future digester construction projects.