80, 000 Gallons (More or Less) Low Sulfur Diesel Fuel and Delivery

Closed State & local contract opportunity

Solicitation number
2023-ITB-109
State
Pennsylvania
Responses due

Opportunity facts

Jurisdiction
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Scranton's Office of Business Administration is seeking sealed bids for the procurement of approximately 80,000 gallons of low sulfur diesel fuel and associated delivery services for the period of January 1, 2024 through December 31, 2024, with potential contract renewal for an additional year. The fuel will be delivered to the Department of Public Works and is intended for use in various city vehicles and equipment, including refuse/recycling trucks, dump trucks, heavy equipment, flood protection pumps, parks and recreation equipment, fire trucks, and police vehicles. Bidders must submit their proposals electronically through the City's e-Procurement Portal by November 6, 2023, at 11:00 am, with a deadline for submitting questions and clarifications set for October 30, 2023, at 4:00 pm. The procurement will be based on prevailing retail and wholesale market prices, with purchases of 7,500 gallons per order and tax-free fuel. Evaluation criteria will focus on the most advantageous bid, which may not necessarily be the lowest cost, with the city reserving the right to reject any and all bids.

Bidders must provide comprehensive documentation, including certificates of insurance, affirmative action certifications, non-segregated facilities certificates, and non-collusion affidavits. The successful vendor must deliver winter-treated diesel for months between November and March, with specific requirements for winter additives and fuel specifications. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, vendors must register on the City's e-Procurement Portal to participate, with those failing to "follow" the project being ineligible to receive addenda notifications or submit bids. The procurement is open to individual firms or vendors capable of meeting the technical specifications and documentation requirements. Although a specific budget range is not disclosed, the procurement involves approximately 80,000 gallons of diesel fuel, with pricing to be determined based on market rates and the submitted bid proposal. Invoices for the fuel will be due within seven days of delivery, and the successful bidder will be required to submit State Liquid Fuel Tax information in the following January.

Opportunity text

The Office of Business Administration for the City of Scranton is seeking separate sealed bids for an individual or firm to provide 80,000 Gallons (More or Less) of Low Sulfur Diesel Fuel and Delivery and will be received online by the City of Scranton Controller via the City's e-Procurement Portal until 11:00 a.m., on Monday, November 6, 2023 at which time such bids will be opened in City Council Chambers on the 2nd Floor of City Hall. A video of the bid opening will be available for public viewing at www.youtube.com/user/electriccitytv570 subsequent to the live opening.

CITY OF SCRANTON

80,000 GALLONS (MORE OR LESS) LOW SULFER DIESEL FUEL & DELIVERY

Bids shall be made upon the specifications included in the official Invitation to bid which may be obtained by visiting the City of Scranton's e-Procurement Portal, https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a bid, you shall register on the City's e-Procurement Portal. Once registered, vendors may view and click "Follow" to be a prospective Respondent for this solicitation and will appear on the follower's list. Vendors that fail to follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City's e-Procurement Portal, and therefore will be unable to participate or be considered for this ITB.

All bid documents and supplementary documents must be uploaded and submitted using the City's e-Procurement Portal prior to 11:00 a.m. on November 6, 2023, as instructed in this solicitation. Once the file(s) have been uploaded and the submission status shows as "Submitted," the submission is complete. At that point, the Respondent's representative who is registered with the City will receive an email confirmation from the City's e-Procurement Portal.

All bids must be accompanied by a certificate of insurance and signed affirmative action, non-segregated facilities, non-collusion affidavits, and disclosure by current contractor.

All communications regarding technical, scope, and/or project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this ITB shall be submitted via "Q & A" through the City's e-Procurement Portal, before the deadline of 4:00 p.m. on Monday October 30, 2023 and according to these specifications herein.

If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.

Files

File Type Posted
80,000_Gallons_(More_or_Less)_Low_Sulfur_Diesel_Fuel_and_Delivery.pdf PDF

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