784064ADEM, Garage Door, Maintenance

The Pennsylvania Department of Transportation (PennDOT) Montgomery County Maintenance Office is issuing an Invitation for Bid (IFB #784064ADEM) for garage door, access gate, and related equipment maintenance and repair services at its facility located at 2005 Swede Road, Norristown, PA 19401. The procurement seeks a qualified contractor to provide semi-annual preventative maintenance services, inspections, testing, repairs, and 24/7 on-call emergency repair services for all garage doors, operating hardware, and access gates at the facility and potential support facilities in Red Hill and Norristown. Preventative maintenance work shall be performed during normal business hours (7:30 AM to 3:00 PM, Monday through Friday, excluding specified holidays), with emergency work outside these hours compensated at double the normal hourly rate, and must include detailed inspections, lubrication of operating hardware, component tightening and replacement, cable and track assessments, and written reports following each inspection. The contract will be awarded to the lowest-cost responsive and responsible bidder with a contract term commencing upon Purchase Order issuance and expiring April 30, 2027, with four optional one-year renewals available at PennDOT's discretion, allowing rate increases of up to 3 percent per renewal period. Required qualifications include submission of the Worker Protection and Investment Certification Form (BOP-2201) certifying compliance with all applicable Pennsylvania labor and workforce safety laws, and bidders are strongly encouraged to conduct pre-quote site visits during normal business hours or by appointment with John Morgan at 610-275-2368. The bid deadline is March 12, 2026, with a Project Kick-off Meeting to be scheduled within ten days of contract award, and all pricing shall be all-inclusive of labor, materials, equipment, transportation, mobilization, and administrative costs, with materials reimbursable at actual cost plus 15 percent markup and a predetermined $7,000 allocation for miscellaneous materials.

This procurement has been exclusively reserved for small businesses certified through the Pennsylvania Small Business Contracting Program, meaning only bidders with active small business certification through the Department of General Services' self-certification process are eligible to submit bids and receive contract awards. Bidders must provide a copy of their small business certification with their bid response, and failure to provide certification may result in bid rejection. The Commonwealth will make contract payments based on the Confirmation of Services form (OS-501), which must be completed monthly by the contractor detailing all services rendered, and compensation is limited to items delivered and accepted by the Commonwealth. The contract establishes a firm price structure with escalation provisions, and successful bidders must be registered in the Commonwealth's Vendor Master file and maintain specified insurance coverage at their own expense. Subcontracting is strictly prohibited, and the contractor bears full responsibility for all property damage repairs or replacements incurred during contract performance at no additional cost to PennDOT. While a specific award value is not explicitly stated in the procurement documents, the allocation of $7,000 for miscellaneous materials and the requirement for cost estimates on material purchases exceeding $300 provide indicators of the anticipated service scope and budget parameters for this engagement.