77-20260917105412 DCS

DeSoto County School Board of Education is soliciting unpriced proposals for janitorial cleaning and paper supplies across approximately 40 line items, with an electronic reverse auction scheduled for October 19, 2026, at 8:00 a.m. CST; unpriced proposals are due October 13, 2026, at 10:00 a.m. CST via www.centralbidding.com or in person at Central Services in Hernando, Mississippi.

The scope includes jumbo roll bath tissue, paper towels, trash can liners, cleaning chemicals, floor finishes, hand soap, dispensers, and urinal screens. Vendors submitting bids for alternate products or all trash can liners must provide product samples and applicable Safety Data Sheets by the unpriced proposal deadline. Delivery is required to approximately 40 school locations throughout the district within one week at vendor expense; deliveries must occur between 9:00 a.m. and 2:00 p.m. CST. Some facilities lack loading docks. The contract runs from November 6, 2026, through September 30, 2027, with the District placing up to nine purchase orders during the fiscal year.

Vendors must submit completed W-9 forms, Vendor Information & Agreement Forms, and insurance documentation including general liability coverage of $1 million and workers compensation coverage of $500,000 per occurrence, with the District listed as an additional insured. Pricing must remain fixed throughout the contract term with no increases permitted without written approval from both parties. The District will issue purchase orders prior to delivery; no items are accepted without an approved purchase order. Payment is made within 45 days of invoice receipt or goods inspection, whichever is later.

The reverse auction will allocate ten minutes of bidding time per line item with no anti-sniping provisions. The Board anticipates awarding the contract on November 5, 2026. Questions and clarifications are due in writing by September 30, 2026. The District reserves the right to reject any proposals, reduce or increase quantities, or withdraw items based on funding availability.