77-20260917105412 DCS.pdf

DESOTO COUNTY SCHOOLS

5 East South Street • Hernando, Mississippi 38632

662-429-5271 • fax 662-429-4198 • Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

BID NOTICE

To: Prospective Bidder

From: Jenifer Hale DeSoto County Schools 5 E. South Street Hernando, MS 38632 662-449-7168

Issue Date: September 14, 2026

Notice of Bid/Reverse Auction

Unpriced Bid Proposals Bid Opening/Reverse Auction

Date: October 13, 2026 Date: October 19, 2026 Time: 10:00 AM, CST Time: 8:00 am, CST Location: DeSoto County Schools Location: DeSoto County Schools Central Services Central Services

5 East South Street 5 East South Street Hernando, MS 38632 Hernando, MS 38632

Bid Items

Bid Number: #423-CPS-DCS27 Description: Janitorial Cleaning and Paper Supplies

Procurement Schedule:

Public Notice to Newspaper September 14, 2026

Advertisement Publication Dates September 17 & 24, 2026

Release of Bid September 17, 2026

Deadline for Questions/Clarifications September 30, 2026, 12:00 pm, CST

DCS Offices Closed for Fall Break October 5-9, 2026

Unpriced Bid Proposals October 13, 2026 @10:00 am, CST

Reverse Auction for Approved Bidders October 19, 2026, 8:00 am, CST

Anticipated Board Approval November 5, 2026

662-429-5271 • fax 662-429-4198 • Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Instructions and Terms for Reverse Auction Event

Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS 38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of the unpriced proposal form, nor placing it in the mail by this date will meet legal requirements. All unpriced proposals must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any and/or all unpriced proposals received and to waive any and all informalities.

1. If submitting a paper unpriced proposal, it shall be typed. Any changes that are made must be initialed. No changes shall be allowed after the unpriced proposals are opened. The DeSoto County School District shall not be responsible for any errors or omissions. Unpriced proposals may be hand delivered, mailed, or submitted electronically. Paper unpriced proposals must be submitted in a sealed 8” x 10” or larger envelope. Please label outside envelope or shipping box as follows or the bid may be rejected:

Attn: Jenifer Hale Janitorial Cleaning & Paper Supplies Unpriced Proposals

#423-JCPS-DCS27

October 13, 2026 @ 10:00 a.m. CST Name of company or person submitting bid

2. Any unpriced proposals received after the opening date or time shall be refused and marked “Late Unpriced Proposal” and returned to the bidder unopened. For this purpose, the official time for the unpriced proposal opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility of the bidder to ensure Unpriced Proposals are received prior to the opening date and time.

3. Unpriced proposals may be modified or withdrawn by written notice from the Bidder, if received by the Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced Proposal, the bidder must submit a new Unpriced Proposal with the words “Modified Unpriced Proposal” shown in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws an Unpriced Proposal, all documents shall remain the property of District.

4. All items contained in this unpriced proposal are to be per specifications unless otherwise specified.

5. The District shall issue a written addendum/clarification if substantial changes, which impact the technical submission of proposals, are required. A copy of the addenda/clarification will be given to all vendors that are known to have requested bid documents. In the event of a conflict with the original contract documents and the addenda/clarification, the addenda/clarification shall govern all other contract documents to the extent specified. Subsequent addenda/clarification shall govern over prior addenda/clarification only to the extent specified.

6. All bids shall be submitted exclusive of taxes. Documentation of tax exemption will be furnished when necessary.

7. Both paper unpriced proposals and electronic unpriced proposals shall be submitted on the supplied Unpriced Proposal Form. Electronic unpriced proposals shall be submitted online at www.centralbidding.com. Should http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/ the bidder’s response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right to reject the bid.

8. All items will be awarded by line item.

9. If the District’s Superintendents Office is closed for any reason, including but not limited to inclement weather, an emergency situation or any other act of nature, for which closure prevents the opening of bids at the originally advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the District’s Superintendents Office shall be open for business at the previously advertised time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse auction due to no fault of the District.

10. If any Bidder contemplating submitting an Unpriced Proposal under this bid is in doubt as to the meaning of the requirements of the bid or the bid process, the Bidder must submit a written request for clarification by the date and time designated in the Procurement Schedule by email to dcs.purchasing@dcsms.org. The District will respond to all inquiries and render an official interpretation of the question in writing via addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall certify its acknowledgement of the addendum/clarification by noting in space provided on the Vendor Information & Agreement Form and returning it with their Unpriced Proposal. Questions received after the mentioned deadline for Written Questions/Clarifications shall not be considered.

Qualification of Bidders:

Unpriced proposals will be evaluated by staff of the District. All bidders submitting acceptable specifications will be invited to participate in the electronic reverse auction. The District reserves the right to extend the auction date, if necessary, to complete the pre-qualification process.

Method of Bidding:

Bids from approved vendors will be accepted during an electronic reverse auction bid event that has a starting date and time of October 19, 2026, at 8:00 am, CST. Bids will only be accepted in an Electronic Process hosted by Central Bidding and the Bidder must complete the free registration at: https://www.centralauctionhouse.com/registration.php to participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814.

1. All items shall be invoiced and delivered to individual locations within the DeSoto County School District as noted on each purchase order. Some locations do not have loading docks; please take that into consideration when submitting bids. A list of schools with and without loading docks and a list of schools with their address are included in the bid packet for review.

2. It is understood that the successful bidder agrees to deliver all items FOB destination to this point. ALL RELATED COST FOR DELIVERY IS TO BE PAID BY THE BIDDER AND SHOULD BE INCLUDED IN THEIR BID. NO ADDITIONAL DELIVERY CHARGES SHALL BE PAID BY THE DESOTO COUNTY SCHOOL DISTRICT. Any items requiring unpacking or assembly shall be unpacked, assembled, and set in place by the successful bidder, at their expense, as directed by the designated representative of the DeSoto County School District.

3. One (1) week delivery time on all supplies.

4. Each purchase order will be divided into four (4) sections by location and includes approximately ten (10) different school sites. Delivery of supplies will be made to each individual location as specified on the purchase order. The District will place up to nine (9) sets of these orders per school year during the term of the bid, November 6, 2026 – September 30, 2027.

5. Vendor will be responsible for any delivery issues such as double shipments even if packaging has been opened to verify order.

mailto:dcs.purchasing@dcsms.org https://www.centralauctionhouse.com/registration.php

6. Deliveries must be made to each individual location between the hours of 9am and 2pm, CST. If any problems with delivery, please contact David Ross at 901-598-4417.

7. Vendors will have 10 minutes to bid on each line item. See attached schedule. Anti-sniping will not be enabled.

Terms of Agreement:

The term of bid shall be November 6, 2026 – September 30, 2027. If the DeSoto County School District, in whole or in part, is not satisfied with the performance of services or product supplied and agreed to with this bid, the District may terminate the agreement after giving specific reason(s) by written notice to vendor(s) and offering opportunity for vendor(s) to correct specific reason(s) for dissatisfaction within a thirty (30) day period, date to be specified by the District. If vendor does not respond to notice within the thirty (30) day period, the District has the option to terminate the agreement. If vendor wishes to terminate the agreement prior to the thirty (30) day wait period, they may do so with written notification.

DCS will not accept any price increase that has not been previously agreed upon by both involved parties for the term of the bid. If vendor increases pricing for any item, for any reason, that has not been agreed upon by DCS, DCS may withdraw from purchasing item with vendor and purchase from the next lowest vendor to be determined during scheduled reverse auction. The next lowest vendor must adhere to their lowest bid amount submitted during the reverse auction.

If winning vendor cannot meet request for item specified in bid documentation within 30 days of DCS submitting the purchase order for the items, DCS reserves the right to purchase said items(s) from the next lowest vendor that bid during the reverse auction.

Accounting Practices:

The DeSoto County School District requires that purchase orders be issued before any items are ordered or delivered. The District shall not be responsible for any products delivered without an approved purchase order, and/or without a signed acknowledgement of receipt by a District employee at time of delivery. Separate packing slips must be issued for each shipment at each individual school location

The awarded bidder shall provide accurate, readable, and timely reports, such as invoices, credits, and statements as requested by the District.

Signed delivery tickets shall be turned in with invoices. All invoices shall include the purchase order number. Separate invoices shall be issued for each purchase order. Any corrections to invoices must be completed within 30 days of notification of error.

The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in dispute, as per Miss. Code Ann. 31-7-305.

Budgetary Constraints:

The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations or penalty based upon availability of funds.

Governing Law:

This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi and venue for the resolution of any dispute shall be DeSoto County, Mississippi. Bidder expressly agrees that under no circumstances shall the District be obligated to pay attorney fees or the cost of legal action to Bidder.

W-9 Form:

The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.

Insurance Requirements:

The awarded bidder will be required to present the District with a certificate of coverage documenting general liability insurance coverage of $1,000,000 listing the District as additional insured and worker’s compensation insurance coverage of $500,000 per occurrence. This certificate must be presented to the District prior to approval of the awarded bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of the bid.

DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

662-429-5271 • fax 662-429-4198 • Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Cleaning & Paper Supplies Bid #423-JCPS-DCS27

DeSoto County Schools is conducting a bid for Cleaning and Paper Supplies for the entire District. A quantity range for each product is indicated on the Unpriced Proposal Form that is enclosed.

• If bidding an alternate item for any brand specific product listed or if the bid item listed is not brand specific, with exception to trash can liners, please provide a full, unopened unit sample of proposed alternate product. Sample products must be identical to those that would be delivered if awarded bid.

Samples must be labeled with vendor name. Providing these samples shall be entirely at bidder expense and none shall be returned. Safety Date Sheets (SDS) must accompany each sample for any alternate products proposed.

• If bidding on trash can liners, bidders must submit a sample of two (2) full, unopened, and unaltered cartons of each liner for each trash can liner bidding with Unpriced Proposal. Samples must be delivered no later than 10am, CST, October 13, 2026, and must be labeled with vendor name. Samples, including cartons and all of their markings, must be identical to those that would be delivered if awarded the bid for trash can liners. Please see sample label attached for reference which shows necessary information that must be included on label. Providing these samples shall be entirely at vendor expense and will not be returned. If awarded bid, vendor shall not make any substitutions from the provided samples.

• There will be four (4) separate purchase orders with each order placed which will include approximately ten (10) locations each. Orders will be placed approximately nine (9) times from date of award of bid through September 30, 2027. A list of schools and their address and a list of schools with and without loading docks is included in bid packet. Delivery of supplies will be made to each individual location as specified on the purchase order. Deliveries must be made to each individual location between the hours of 9am and 2pm, CST. If there are any problems with a delivery, please call David Ross at 901-598-4417.

Products

Jumbo Roll Bath Tissue, Marcal, NP-5206 -or equivalent

• 3.3” wide x 600’ long, 3.3” core

• 12 rolls/cs

• 2-ply

• 100% recycled

• Color – white

• Minimum 50% post-consumer

• Green-Seal Certified

• Must fit current dispenser – see attached for specifications

Hard wound Roll Towels, Marcal, NP-6800 EN – or equivalent

• 7.875” wide x 800’ long, 2” core

• 6 rolls/cs

• 100% recycled

• Color – kraft

• Minimum 50% post-consumer

Required Specifications

• Must fit current dispenser – see attached for specifications

24” x 33” Clear Trash Can Liner – or equivalent

• 8-micron natural density can liners

• 50/roll, 20 rolls/cs (total of 1000/cs)

• Minimum 16.07 lb. net weight

40” x 48” Clear Trash Can Liner – or equivalent

• 12-micron natural high density can liners

• 25/roll, 10 rolls/cs (total 250/cs)

• Minimum 15.10 lb. net weight

43” x 47” Black Trash Can Liner – or equivalent

• 1.5-mil black low-density trash can liners

• 10/roll, 10 rolls/cs (total 100/cs)

• Minimum 20.21 lb. net weight

Vinegar – or equivalent

• Distilled 4%

• Gallon, 4 per case

Plus-5 Carpet Shampoo, Spartan #300504 – or equivalent

• Fast-acting detergent and solvent combination designed for heavy-duty shampooing

• Dries to a non-tacky residue

• Banana Scent

• Emulsifies grease and oil

• Soil retardant RES-X, has been incorporated into Plus-5 to prolong carpet cleanliness

• Anti-static properties

• PH 9.5-10.0

• 4/gallon case

Carpet Stain Remover, Spartan #637400 – or equivalent

• Ready-to-use

• Can be used on coffee, cola, ink, lipstick, shoe polish, Merthiolate, grease, pet stains

• PH 8.0-9.0

• Yellow color

• Mild fragrance

• 12-20oz can/case

Graffiti Remover SAC, Spartan #317103 – or equivalent

• Removes graffiti markings, paint marker, ink, crayon, pencil

• Biobased solvent

• Soy based, No petroleum based solids

• Ready-to-use

• Unscented

• Quart, 12 per case

Profect HP, Spartan #100803 – or equivalent

• Cleaner, deodorizer, disinfectant for infection control

• Ready-to-use

• Kills bacteria and viruses in 60 seconds

• Quart, 12 per case

SD-20, spartan #652000 – or equivalent

• All-purpose degreaser

• Synthetic

• Does not contain soap, free alkali, caustics, ammonia

• 20 oz. can, 12 per case

Dust Mop/ Dust Cloth Treatment, Spartan # 309900 – or equivalent

• Water based

• Ready-to-use

• Low Odor

• 20 oz. can, 12 per case

• Safe to use on air filters, mops, matting

Toilet Tissue Dispenser, Von Drehle, #AE42V – no substitutes

• Single, jumbo dispenser

• Fully enclosed

• Locking feature

• Depth 4.75”

• Approx. 12”x 10.5” x 4.75”

• Price per dispenser

Paper Towel Dispenser, Georgia Pacific, #GPC54338A – no substitutes

• 13’ x 10” x 14.4”, Black

• Holds rolls up to 8”

• Mounts with screws (not included)

• Price per dispenser

Feminine hygiene products waste receptacle, Hospeco MFG #HOSND1W – no substitutes

• 8.25” x 4.5” x 11.6” – Metal White

• Conventional hinged lid

• Wall mounted with screws (not included)

• Quantity – each

Napkin Receptacle Liners, Hospeco, #HOS5260 – no substitutes

• 7.5” x 3” x 10.5”

• Brown

• 500/carton

• Kraft waxed paper liners with gusset for better fit iShine Floor Finish, Spartan #405504 – no substitutes

• Provides maximum protection against scuff marks, water spots and black heel marks

• 25% Non-Volatile Solids

• Delivers high shine with moderate maintenance

• 5-gallon pail

Lite’ N Foamy Cranberry Ice Hand Soap, Spartan #315204 – no substitutes

• Hand, hair and body soap

• Low viscosity

• Bio-based

• Cranberry fragrance

• Ready-to-use

• 1200 hand washes per 1000 ml

• Gallon, 4 per case

• Winning vendor must provide dispenser at no additional cost

IQ Cranberry Ice Hand Soap, Spartan #460200 – no substitutes

• Hand, hair and body soap

• Low viscosity

• Ready-to-use

• Bio-based

• 1900 hand washes per 1250 ml

• 1250 ml, 4 per case

• Winning vendor must provide mounting brackets at no additional cost

NABC, Spartan – no substitutes

• Non-acid disinfectant bathroom cleaner

• Fresh scent

• Bacterial and virucidal

• 2-liter, 4 per case

Vomitus Absorbent, VoBan Aromatic Absorbent MFG #241 – no substitutes

• 1 lb. bag

• Medicinal Scent

• Brown Color

• Effective on vomit, pet accidents and other spillage

• Fortified with enzymes to help eliminate odor

• Pack: 24/case

BioRenewables Glass Cleaner, Spartan – no substitutes

• Cleaner for mirrors, glass, windows, etc.

• Non-ammoniated

• Phosphate free

• Biodegradable

• Green Seal Approved

• 2-liter, 4 per case

Clean By 4D, Spartan #101102 – no substitutes

• Multipurpose Healthcare Disinfectant

• Removes stains and odors

• Fresh fragrance

• Peroxide based 3-7%

• 2-liter, 4 per case

Xcelente’ Clean on the Go, Spartan – no substitutes

• Multi-purpose cleaner

• Phosphate free

• Green Seal Approved

• Lavender Fragrance

• 2-liter, 4 per case

Bounce Back Floor Finish Restorer and Cleaner, Spartan – no substitutes

• Dilution 4-64 oz. per gallon

• PH 8.1 – 8.6

• White Color

• Floral Citrus Fragrance

• Gallon, 4 per case

Lustre Stone Care Restorative Cleaner, Spartan – no substitutes

• Dilution 2 oz. per gallon

• PH 8-10

• Light Green Color

• Lemon and sage fragrance

• Gallon, 4 per case

SimpliFill Top Scrub Pro High-Performance Top Scrub Solution, Spartan – no substitutes

• Dilution 1 oz. per gallon

• PH 11.0 – 12.0

• Green Color

• Pleasant Fragrance

• 2-Liter, 2 per case

SimpliFill BioRenewables Glass Cleaner, Spartan – no substitutes

• Dilution 2 oz. per gallon

• PH 8.0 – 9.0

• Waterfall Scent

• Green Certified

• 2-Liter, 2 per case

SimpliFill Clean by Peroxy, Spartan – no substitutes

• Dilution 2 oz. per gallon

• PH 2.0 – 3.0

• Spring Rain Scent

• 2-Liter, 2 per case

SimpliFill Clean by 4D, Spartan – no substitutes

• Dilution 2 oz. per gallon

• PH 4.0 – 6.0

• Light Fresh Scent

• 2-Liter, 2 per case

SimpliFill NABC Concentrate, Spartan – no substitutes

• Dilution 2 oz. per gallon

• PH 5.0 – 6.0

• Floral Scent

• 2-Liter, 2 per case

SimpliFill Xcelente’, Spartan – no substitutes

• Dilution .25 oz. per gallon

• PH 7.0 – 8.0

• Fresh Lavender Scent

• 2-Liter, 2 per case

Note- Spartan Clean on the Go Dispensing Systems and SimpliFill Dispensing systems will be provided by the winning vendor at no cost

Wave 3D Urinal Screen, Fresh Products – no substitutes

• Works up to 30 days

• Long posts on both sides to eliminate splash

• Fragrances – cucumber melon, coastal, ocean mist, honeysuckle

1 |

Janitorial Cleaning and Paper Supplies Bid

#423-JCPS-DCS27

ALL TIMES CENTRAL

Reverse Auction Timeline Start Time End Time Description

8:00 am 8:10 am Jumbo Roll Bath Tissue, Marcal, NP-5206 -or equivalent

8:10 am 8:20 am Hard wound Roll Towels, Marcal, NP-6800 EN – or equivalent

8:20 am 8:30 am 24” x 33” Clear Trash Can Liner – or equivalent

8:30 am 8:40 am 40” x 48” Clear Trash Can Liner – or equivalent

8:40 am 8:50 am 43” x 47” Black Trash Can Liner – or equivalent

8:50 am 9:00 am Vinegar – or equivalent

9:00 am 9:10 am Plus-5 Carpet Shampoo, Spartan #300504 – or equivalent

9:10 am 9:20 am Carpet Stain Remover, Spartan #637400 – or equivalent

9:20 am 9:30 am Graffiti Remover SAC, Spartan #317103 – or equivalent

9:30 am 9:40 am Profect HP, Spartan #100803 – or equivalent

9:40 am 9:50 am SD-20, spartan #652000 – or equivalent

9:50 am 10:00 am Dust Mop/ Dust Cloth Treatment, Spartan # 309900 – or equivalent

DeSoto County Schools Cory Uselton, Superintendent of Education

Five East South Street Hernando, MS 38632

662-449-7291

FAX-662-449-7242

2 |

10:00 am 10:10 am Toilet Tissue Dispenser, Von Drehle, #AE42V – no substitutes

10:10 am 10:20 am Paper Towel Dispenser, Georgia Pacific, #GPC54338A – no substitutes

10:20 am 10:30 am Feminine hygiene products waste receptacle, Hospeco MFG #HOSND1W – no substitutes

10:30 am 10:40 am Napkin Receptacle Liners, Hospeco, #HOS5260 – no substitutes

10:40 am 10:50 am iShine Floor Finish, Spartan #405504 – no substitutes

10:50 am 11:00 am Lite’ N Foamy Cranberry Ice Hand Soap, Spartan #315204 – no substitutes

11:00 am 11:10 am IQ Cranberry Ice Hand Soap, Spartan #460200 – no substitutes

11:10 am 11:20 am NABC, Spartan – no substitutes

11:20 am 11:30 am Vomitus Absorbent, VoBan Aromatic Absorbent MFG #241 – no substitutes

11:30 am 11:40 am BioRenewables Glass Cleaner, Spartan – no substitutes

11:40 am 11:50 am Clean By 4D, Spartan #101102 – no substitutes

11:50 am 12:00 pm Xcelente’ Clean on the Go, Spartan – no substitutes

12:00 pm 12:10 pm Bounce Back Floor Finish Restorer and Cleaner, Spartan – no substitutes

12:10 pm 12:20 pm Lustre Stone Care Restorative Cleaner, Spartan – no substitutes

12:20 pm 12:30 pm SimpliFill Top Scrub Pro High-Performance Top Scrub Solution, Spartan – no substitutes

12:30 pm 12:40 pm SimpliFill BioRenewables Glass Cleaner, Spartan – no substitutes

12:40 pm 12:50 pm SimpliFill Clean by Peroxy, Spartan – no substitutes

12:50 pm 1:00 pm SimpliFill Clean by 4D, Spartan – no substitutes

1:00 pm 1:10 pm SimpliFill NABC Concentrate, Spartan – no substitutes

3 |

1:10 pm 1:20 pm SimpliFill Xcelente’, Spartan – no substitutes

1:20 pm 1:30 pm Wave 3D Urinal Screen, Fresh Products – no substitutes

SIGNATURE DATE

PRINTED NAME TITLE

Unpriced Proposal – Janitorial Cleaning & Paper Supplies

5 East South Street • Hernando, Mississippi 38632

662-429-5271 • fax 662-429-4198 • Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Unpriced Bid Proposal Form Cleaning & Paper Supplies

Bid 423-JCPS-DCS27

Vendor Name: __________________________________

Please check each line that you will be bidding in the appropriate column indicating whether or not you will be bidding the specified product or an equivalent product that meets the specifications.

√ MEETS √ALTERNATE Minimum/Maximum Quantity

SPECIFICATION

3,000-10,000 Jumbo Roll Bath Tissue, Marcal, NP-5206 -or equivalent

3,000-10,000 Hard wound Roll Towels, Marcal, NP-6800 EN – or equivalent 200-1,500 24” x 33” Clear Trash Can Liner – or equivalent

50-300 40” x 48” Clear Trash Can Liner – or equivalent 1,500-4,000 43” x 47” Black Trash Can Liner – or equivalent 40-200 Vinegar – or equivalent 4-8 Plus-5 Carpet Shampoo, Spartan #300504 – or equivalent 4-8 Carpet Stain Remover, Spartan #637400 – or equivalent 8-16 Graffiti Remover SAC, Spartan #317103 – or equivalent 40-100 Profect HP, Spartan #100803 – or equivalent 50-200 SD-20, spartan #652000 – or equivalent 20-100 Dust Mop/ Dust Cloth Treatment, Spartan # 309900 – or equivalent

No Substitutes Allowed

40-300 Toilet Tissue Dispenser, Von Drehle, #AE42V – no substitutes

No Substitutes Allowed

200-800 Paper Towel Dispenser, Georgia Pacific, #GPC54338A – no substitutes

No Substitutes Allowed

10-75 Feminine hygiene products waste receptacle, Hospeco MFG #HOSND1W – no substitutes

No Substitutes Allowed

20-100 Napkin Receptacle Liners, Hospeco, #HOS5260 – no substitutes

No Substitutes Allowed

250-3,000 iShine Floor Finish, Spartan #405504 – no substitutes

No Substitutes Allowed

300-1,200 Lite’ N Foamy Cranberry Ice Hand Soap, Spartan #315204 – no substitutes

No Substitutes Allowed

300-1,200 IQ Cranberry Ice Hand Soap, Spartan #460200 – no substitutes

No Substitutes Allowed

50-300 NABC, Spartan – no substitutes

No Substitutes Allowed

20-50 Vomitus Absorbent, VoBan Aromatic Absorbent MFG #241 – no substitutes

No Substitutes Allowed

10-40 BioRenewables Glass Cleaner, Spartan – no substitutes

No Substitutes Allowed

20-100 Clean By 4D, Spartan #101102 – no substitutes

No Substitutes Allowed

50-150 Xcelente’ Clean on the Go, Spartan – no substitutes

No Substitutes Allowed

40-300 Bounce Back Floor Finish Restorer and Cleaner, Spartan – no substitutes

No Substitutes Allowed

4-20 Lustre Stone Care Restorative Cleaner, Spartan – no substitutes

No Substitutes Allowed

300-1,000 SimpliFill Top Scrub Pro High-Performance Top Scrub Solution, Spartan – no substitutes

No Substitutes Allowed

4-20 SimpliFill BioRenewables Glass Cleaner, Spartan – no substitutes

No Substitutes Allowed

15-75 SimpliFill Clean by Peroxy, Spartan – no substitutes

No Substitutes Allowed

4-40 SimpliFill Clean by 4D, Spartan – no substitutes

No Substitutes Allowed

20-200 SimpliFill NABC Concentrate, Spartan – no substitutes

No Substitutes Allowed

40-400 SimpliFill Xcelente’, Spartan – no substitutes

No Substitutes Allowed

As needed Spartan Clean on the Go Dispensing Systems and SimpliFill Dispensing systems will be provided by the winning vendor at no cost

No Substitutes Allowed

500-1,000 Wave 3D Urinal Screen, Fresh Products – no substitutes

***If bidding an equivalent item to what is specified, and for ALL trash can liners being bid, please remember to submit a sample per directions in the bid packet by the Unpriced Proposal due date and time of October 13, 2026, 10am, CST, and be certain to include Safety Data Sheets (SDS) for each. All samples must be labeled with vendor name and “Bid #423-JCPS-DCS26”. If any of the required information is missing from the equivalent samples provided, the DeSoto County School District reserves the right to disqualify the vendor from participation in the reverse auction scheduled for 8am, CST, October 19, 2026.***

PRINTED NAME TITLE

662-429-5271 • fax 662-429-4198 • Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Vendor Information & Agreement Form

Janitorial Cleaning and Paper Supplies

October 13, 2026, 10:00 am, CST

Bid #423-JCPS-DCS27

I/We propose to furnish and deliver the items on the Unpriced Proposal Form according to your specifications.

I/We further agree not to request permission to withdraw our bid after the bids have been opened.

This bid consists of the (A) Bid Notice, (B) Bid Instructions and Terms, (C) the Required Specifications, and (D) the Unpriced Proposal Form.

I/We, the undersigned, do hereby understand, acknowledge, and accept the instructions under which this Unpriced Proposal was requested by the DeSoto County School District.

Company Name Authorized Representative Name (Print)

Address Signature

Federal Tax I.D. Number Title

Telephone Date

Fax Email

If applicable, please acknowledge acceptance of addenda/clarification(s) issued by checking below:

Addendum 1____ Addendum 2____ Addendum 3____ Addendum 4____

Return with your Unpriced Proposal paperwork due October 13, 2026, by 10am, CST

• Completed Vendor Information & Agreement Form

• Completed Unpriced Proposal Form, Reverse Auction Timeline and Specification sheet with specifications of any alternates and applicable samples

• Insurance Accord Form

• Completed W-9

• Completed New Vendor Packet (Vendor Registration Form & Conflict-of Interest Disclosure Form), only if vendor has not previously conducted business with DeSoto County Schools

662-429-5271 • fax 662-429-4198 • Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

School Locations

District Office – 5 E. South St., Hernando MS 38632 Transportation Department – 2211 Central Pkwy, Southaven MS 38672 Child Nutrition – 325 Kapik Dr, Hernando MS 38632 Chickasaw Elementary – 6391 Chickasaw, Olive Branch MS 38654 Center Hill Elementary – 13662 Center Hill Rd, Olive Branch MS 38654 Hernando Elementary – 455 Riley St., Hernando MS 38632 Hernando Middle School – 805 Dilworth Lane, Hernando MS 38632 Hernando High School-1200 McIngvale Rd, Hernando, MS 38632 Hernando Intermediate School- 700 Dilworth Lane, Hernando MS 38632 Hernando Hills Elementary – 570 McIngvale Rd, Hernando MS 38632 Oak Grove Elementary – 893 Oak Grove Rd, Hernando MS 38632 Hernando Middle School – 700 Dilworth Lane, Hernando MS 38632 Horn Lake Elementary – 6341 Ridgewood Dr, Horn Lake MS 38637 Horn Lake High School – 3360 Church Rd, Horn Lake MS 38637 Horn Lake Middle School – 6125 Hurt Rd, Horn Lake MS 38637 Walls Elementary – 6131 Delta View Rd, Walls MS 38680 Horn Lake Intermediate School – 6585 Horn Lake Rd, Horn Lake MS 38637 Olive Branch Elementary – 9549 Pigeon Roost, Olive Branch MS 38654 Olive Branch High School – 9366 E. Sandidge Rd, Olive Branch MS 38654 Olive Branch Middle School – 6530 Blocker St., Olive Branch MS 38654 Shadow Oaks Elementary – 3780 Shadow Oaks Pkwy, Horn Lake MS 38637 Olive Branch Intermediate School – 8631 E. Pigeon Roost, Olive Branch MS 38654 Southaven Elementary – 8274 Claiborne Dr, Southaven MS 38671 Southaven High School – 735 Rasco Rd. W., Southaven MS 38671 Hope Sullivan Elementary – 7985 Southaven Circle W., Southaven MS 38671 Greenbrook Elementary – 730 Rasco Rd E., Southaven MS 38671 Southaven Intermediate School – 175 Rasco Rd, Southaven MS 38671 Southaven Middle School – 899 Rasco Rd W., Southaven MS 38671 DeSoto Central Elementary – 2411 Central Pkwy, Southaven MS 38672 DeSoto Central Primary School – 3210 Getwell Rd, Southaven MS 38672 DeSoto Central High School – 2911 Central Pkwy, Southaven MS 38672 DeSoto Central Middle School – 2611 Central Pkwy, Southaven MS 38672 Pleasant Hill Elementary – 7686 Pleasant Hill Rd, Olive Branch MS 38654 Lewisburg Elementary – 1717 Craft Rd, Olive Branch MS 38654 Lewisburg Primary School – 1707 Craft Rd, Olive Branch MS 38654 Lewisburg Middle School – 2605 Hwy 305 South, Hernando MS 38632 Lewisburg High School – 1755 Craft Rd, Olive Branch MS 38654 Lewisburg Intermediate School – 1711 Craft Rd, Olive Branch MS 38654 Overpark Elementary – 8530 Forest Hill Irene, Olive Branch MS 38654 Center Hill High School – 13250 Kirk Rd, Olive Branch MS 38654 Center Hill Middle School – 8756 Forest Hill Irene, Olive Branch MS 38654 Lake Cormorant Elementary – 3285 Wilson Mill Rd W., Lake Cormorant MS 38641 Lake Cormorant High School – 10201 Star Landing Rd, Lake Cormorant MS 38641 Lake Cormorant Middle Schools – 3203 Wilson Mill Rd, Lake Cormorant MS 38641 Career Tech West – 1005 Kuykendall Lane, Horn Lake MS 38637 Career Tech East – 8890 Deerfield Dr, Olive Branch MS 38654 DCAC/Magnolia – 6870 E. Center, Horn Lake MS 38637

School/Locations with loading docks:

District Office Child Nutrition Hernando Intermediate School Hernando Hills Elementary Hernando High School Lake Cormorant Elementary Lake Cormorant Middle School Lake Cormorant High School Horn Lake Intermediate School Horn Lake High School Southaven Intermediate School Southaven High School DeSoto Central Elementary DeSoto Central Primary School DeSoto Central Middle School DeSoto Central High School Pleasant Hill Elementary Center Hill Elementary Center Hill Middle School Center Hill High School Lewisburg Elementary Lewisburg Primary School Lewisburg Middle School Lewisburg High School Olive Branch High School Overpark Elementary

School/Locations without loading docks:

Transportation Department Chickasaw Elementary Hernando Elementary Hernando Middle School Oak Grove Elementary Horn Lake Middle School Walls Elementary Olive Branch Elementary Olive Branch Middle School Shadow Oaks Elementary Olive Branch Intermediate School Southaven Elementary Hope Sullivan Elementary Greenbrook Elementary Southaven Middle School Career Tech West Career Tech East DeSoto County Alternative Center

5 East South Street page 1 of 7 Phone (662) 429-5271 Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198

July 2022

To all prospective vendors:

Thank you for offering to become a vendor to sell goods and/or services to DeSoto County Schools (DCS). A vendor is a company or person(s) providing goods and/or services in return for payment which is agreed upon in writing prior to receipt of the goods and/or services. If one of the schools or departments of DCS obtains goods and/or services pursuant to a purchase order, the provider is considered a vendor. This includes vendors paid by DCS and/or any one of the DCS’s school activity funds.

The DCS Purchasing Department is responsible for collecting the required information from all prospective vendors. For any new vendor, a school or department within DCS must request that a vendor be added to our records. A vendor packet must be completed and signed by the vendor and returned to the school/department requesting that the vendor become a vendor with DCS. The completed forms are forwarded to the DCS Purchasing Department for review and are added to our database provided all specifications are met.

The type of vendor and or service provided will determine the documentation that should be completed and submitted.

It is the vendor’s responsibility to make sure all required documentation listed below is provided to the school or department requesting that you be added to the DCS vendor list. Only completed applications with all required documents will be processed.

TYPE OF VENDOR:

• If ONLY providing products/goods, complete items #1-3

• If providing OFF-SITE agreement services, complete items #1-5

• If providing ON-SITE agreement services, complete items #1-5

• ANY vendors having contact with students MUST have a background check (item #6) completed every 2 years

(see attached document Background Check Requirements)

REQUIRED DOCUMENTS:

1. Registration Form for New Vendor

2. IRS Form W-9

3. Conflict of Interest Disclosure

4. Certificate of Insurance (COI) for General Liability (on ACORD Form) with a minimum of $1 million in coverage.

DCS must be listed as an additional insured. A sample COI has been provided.

5. Certificate of Insurance (COI) for Workers Compensation (on ACORD Form) with a minimum of $500,000 in coverage. A sample COI has been provided.

6. All contractors, including their employees, who work with students or have access to students must have a background check completed by Background Investigation Bureau (BIB). Maintenance and construction providers are exempt from the background check requirements.

5 East South Street page 2 of 7 Phone (662) 429-5271 Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198

To continue to provide services with DCS beyond the initial application, all vendors must have current documentation on file with DCS. It is the vendor’s responsibility to submit any updated paperwork to DCS in a timely manner.

To do business with DCS, a vendor must obtain an approved Purchase Order from the school or department prior to providing any goods or services regardless if student activity funds or district funds are being used to make the purchase.

The principal at each of our school locations is the only purchasing authority on each school campus that is allowed to sign any contract, agreement, or document which binds the district. All contracts must be board-approved prior to being signed by a purchasing agent.

• If a vendor delivers goods or services without an approved Purchase Order, the vendor will not be paid for those goods or services.

• If a school or department requests a vendor to provide foods or services without an approved Purchase Order, do not provide the goods or services until one has been issued.

Thank you again for offering your services to DeSoto County Schools. Should you have any questions, please contact the DCS Purchasing Department team at DCS.purchasing@dcsms.org.

Sincerely, DCS Purchasing Department mailto:DCS.purchasing@dcsms.org mailto:DCS.purchasing@dcsms.org

5 East South Street page 3 of 7 Phone (662) 429-5271 Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198

REGISTRATION FORM FOR NEW VENDOR

To be completed by the DCS employee

SCHOOL NAME: DATE:

EMPLOYEE NAME:

To be completed by the vendor: Please complete all areas below and return to the DCS employee listed above.

VENDOR LEGAL BUSINESS NAME:

VENDOR DBA:

YES NO NA

1 Are you a DCS employee or relative of an employee? If “yes,” please specify the name(s) of the relative(s):

2 Are you currently employed by an organization that participates in the PERS Program?

3 Are you a PERS retiree? If yes, a completed and approved PERS employee vs Independent Contractor Determination Questionnaire must accompany Vendor Registration Form.

4 Do you agree to accept a Purchase Order?

5 Mississippi Law allows a net 45-day net pay from receipt of invoice after goods and/or services have been rendered. Do you agree to accept this requirement?

6 All contractors providing services must provide proof of General Liability Insurance (refer to the coverage limits as outlined on the attached example ACORD Form). Have you attached a copy of your General Liability Insurance ACORD Form indicating proof of required coverage? Select “NA” if commodity vendor only.

7 Do you provide services that would require you to work on site at a DeSoto County School location or event venue? If yes, please provide a copy of your Worker’s Compensation Insurance indicating proof that you meet the required limits outlined in attached example ACORD Form.

W-9 INFORMATION: Request for Taxpayer Identification Number and Certification

DeSoto County Schools must have on file a copy of the vendor’s W-9 form from the IRS. Please visit the IRS website at https://www.irs.gov/pub/irs-pdf/fw9.pdf to complete a W-9. Include the W-9 with your completed vendor packet.

(continue to page 2) https://www.irs.gov/pub/irs-pdf/fw9.pdf https://www.irs.gov/pub/irs-pdf/fw9.pdf

5 East South Street page 4 of 7 Phone (662) 429-5271 Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198

PURCHASE ORDER SUBMISSION: POs will be submitted to the following contact.

COMPANY NAME:

STREET:

CITY, STATE, ZIP:

PHONE: FAX:

CONTACT NAME: EMAIL:

PAYMENT REMITTANCE INFORMATION: Checks will be mailed to the following contact.

REMIT NAME:

STREET:

CITY, STATE, ZIP:

PHONE: FAX:

CONTACT NAME: EMAIL:

NAME OF AUTHORIZED REPRESENTATIVE (printed) SIGNATURE DATE

5 East South Street page 5 of 7 Phone (662) 429-5271 Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198

CONFLICT OF INTEREST DISCLOSURE

In accordance with the DeSoto County School District Employee Handbook:

An employee of the DeSoto County School District shall not have a financial interest, directly or indirectly, in any activity that conflicts or raises a reasonable question of conflict with duties and responsibilities in the school district. No staff member shall engage in any type of private business during school time and on school property.

Employees shall not engage in work of any type where the source of information concerning customer, client, or employer originates from any information obtained through the school district. No gifts from any person or group desiring or doing business with the school district shall be solicited by a school employee except for normally valued instructional products or advertising items that are widely distributed.

5 East South Street page 6 of 7 Phone (662) 429-5271 Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198

5 East South Street page 7 of 7 Phone (662) 429-5271 Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198

BACKGROUND CHECK REQUIREMENTS

A vendor or employee of a vendor who is contracted to provide services on a regular basis on an individual campus of DeSoto County Schools (DCS) or other location where DCS students are present must have a background check. Per DCS board policy, independent contractors, consultants, and service providers who provide services for DCS or services pursuant to a parent/booster group to work with students ON or OFF school property must have a background check completed every 2 years. Maintenance and construction providers are exempt from the background requirement.

It is the responsibility of the vendor to start the process of obtaining a background check; the background check will be paid for by the vendor. The process could take approximately 24 to 48 hours to complete. Any vendor that is required to have a background check must have verification of an approved check before coming on campus.

Examples of vendor service categories that REQUIRE a background check may include but are not limited to:

• Choreographers, band/choir instructors, disc jockeys

• Photographers, videographers

• Audiologists, psychologists, speech therapists, occupational therapists, physical therapists

• Seamstress

Examples of vendor service categories that DO NOT require a background check may include but are not limited to:

• Judges (pageant, band, choir, contests)

• Musical accompanists

• Other contractors found by DCS officials to be substantially similar to the above (e.g. Santa Claus)

A professional contractor providing staff development or other similar services may submit a waiver of the background check if BOTH of the following criteria are met. The waiver request must be completed and submitted to the Purchasing Department for review and is subject to approval of the Board of Education of DeSoto County Schools.

• Services are provided less than seven (7) times within 1 fiscal year

• Contractor DOES NOT work with students

Background Investigation Bureau (BIB) is the company that handles required background checks for DeSoto County Schools. To get started, visit https://desotocs.schoolinsites.com/backgroundcheckinformation. Click the “BIB Background Check Link” and then the button “Volunteer Now!” to begin.

https://desotocs.schoolinsites.com/backgroundcheckinformation https://desotocs.schoolinsites.com/backgroundcheckinformation

5 East South Street page 1 of 1 Phone (662) 429-5271 Hernando, MS 38632 created June 2022 / KF Fax (662) 429-4198

REQUEST FOR NEW VENDOR

Please complete all areas of this form. To set-up a new vendor, submit this document and completed vendor packet to the Purchasing Department.

SCHOOL NAME: DATE:

EMPLOYEE NAME:

VENDOR NAME:

WHAT COMMODITIES AND OR SERVICES DOES THIS VENDOR PROVIDE?

LIST OTHER DCS VENDORS THAT CURRENTLY PROVIDE THESE COMMODITIES AND OR SERVICES.

PLEASE JUSTIFY THE REASON FOR USING THIS VENDOR (e.g. less expensive, no other vendor offers the same services, etc.).

DESCRIBE THE LONG-TERM BENEFITS FOR USING THIS VENDOR.