77-20260430091005 DCS

DeSoto County Schools in Hernando, Mississippi is seeking qualified vendors to install Axis Door Station and Gallagher Door Access systems across five school locations: Lewisburg Primary School, Southaven High School, Horn Lake Middle School, Horn Lake High School, and Southaven Intermediate School. This procurement encompasses the complete installation of door access control systems, intercom stations, cabling, and associated hardware, with all labor, materials, equipment, and freight costs to be incorporated into a single total price. Vendors must submit unpriced proposals by May 21, 2026 at 9:00 a.m. CST, followed by a reverse auction on May 26, 2026 at 9:00 a.m. CST for approved bidders, with anticipated board approval scheduled for June 4, 2026. All installations must be completed and fully operational by September 30, 2026. Qualified bidders must demonstrate a minimum of five years of documented experience with Gallagher systems and must maintain insurance coverage of $1,000,000 for general liability and $500,000 for workers' compensation, with DeSoto County Schools listed as the certificate holder. Questions regarding this procurement must be submitted by May 14, 2026 at noon CST to dcs.purchasing@dcsms.org. Vendors may submit proposals electronically through www.centralbidding.com or in paper form to DeSoto County Schools Central Services, with the reverse auction operating as a single-line bid for the complete scope of work across all five locations.

The solicitation document does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions limiting participation to particular organization types, indicating that this opportunity is open to all qualified vendors meeting the stated experience and insurance requirements. No incumbent vendors or current contractors are identified in the procurement notice. Winning vendors will be required to provide an itemized price breakdown by component for purchase order processing and system integration purposes. Payment will not be processed until all items are delivered, assembled, installed, and approved by the District, with payment due within 45 days of invoice receipt or inspection approval, whichever occurs later. The District reserves the right to reject any or all proposals, reduce quantities, or retract items based on funding availability; however, no specific budget range or award value is listed in the available documentation.