751/25207. HJD; Mears SP Modern Cmpgrnd - Electrical

The State of Michigan Department of Technology, Management and Budget (DTMB), on behalf of the Department of Natural Resources Parks and Recreation Division, is soliciting professional architectural and engineering services for electrical upgrades at Charles Mears State Park Modern Campground in Pentwater, Michigan (Oscoda County). The procurement seeks qualified firms to provide Phase 500 Final Design, Phase 600 Construction Administration/Office Services, and Phase 700 Construction Administration/Field Inspection Services for a comprehensive electrical infrastructure modernization project. Priority 1 scope includes replacement and upgrade of existing electrical panels installed in 1992 that have deteriorated, integration of cooling systems, capacity for future 50-Amp service upgrades to approximately 35 campsites, and underground line upgrades serving the modern campground's 175 campsites and associated facilities. Priority 2 scope encompasses upgrading approximately 35 campsites to 50-Amp service, evaluating and upgrading underground lines and pedestals, and upgrading approximately 10 campsites to meet current accessibility requirements, including topographical and utility surveys. Deliverables must include 50% and 90% construction cost estimates, documentation of proposed meetings with on-site meetings noted separately, biweekly 30-minute project check-in calls with the Project Director, and coverage of reimbursable expenses including LARA Plan Review fees, EGLE Campground Plan Review fees, SESC Plan Review fees, and topographical and utility surveys. All proposed professionals must be licensed to practice in Michigan and comply with all applicable federal (EPA, OSHA, DOT) and state (DCH, EGLE, DNR, MIOSHA) codes, standards, and regulations. A mandatory pre-proposal meeting and walk-through inspection is scheduled for May 20, 2025, at 11:00 a.m. at Mears State Park Headquarters; written questions must be submitted by May 29, 2025, at 2:00 p.m. Eastern; proposals are due June 5, 2025, at 2:00 p.m. through the State's SIGMA VSS system; contract award is anticipated June 20, 2025; and construction field work is scheduled to begin September 6, 2026, with final completion by April 20, 2026. Evaluation criteria allocate 80% weight to the technical proposal and 20% weight to the cost proposal, with compensation structured as a not-to-exceed fee based on billable hourly rates for professional staff.

Respondents must submit a Certification of Michigan Based Business and Responsibility Certification forms with their proposals. Proposals must include separate pricing for Priority 1 and Priority 2 services in a not-to-exceed billing rate format complying with DTMB Professional Services Contract standards, with a markup of up to 5 percent permitted for sub-consultant services and reimbursable expenses. No specific incumbent contractor or current vendor information is identified in the procurement documents. The project requires integration with existing electrical infrastructure originally installed in 1965 and upgraded in 1992, with reference documentation provided through as-built drawings and detailed photographic site conditions showing the transformer, electrical cabinets, panels, and pedestals throughout the 175-site campground. Eligible reimbursable expenses include printing and reproduction of deliverables, soil borings, site surveys, laboratory testing, and travel expenses exceeding 100 miles one-way at the State of Michigan's current mileage rates. No specific contract award value or budget range is disclosed in the procurement documents, with compensation to be determined through the evaluation of submitted proposals and negotiation of the not-to-exceed billing rates. Technical submission assistance is available through the SIGMA Help Desk at 517.284.0540, 888.734.9749, or sigma-procurement-helpdesk@michigan.gov.