25207_MearsSP_ElecUpgrade_ProjStatement_RFP.pdf

DTMB-0427 (R 08/22) HJD 2025-0507

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/25207.HJD

PROPOSAL DUE DATE

June 5, 2025, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources (DNR), Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Mears State Park Modern Campground – Electrical Upgrades PROJECT ADDRESSES (if applicable) 400 West Lowell Street, Pentwater, MI 49449

CLIENT AGENCY CONTACT

Sean Duperron

TELEPHONE NUMBER

989-370-1907

DTMB - DCD PROJECT DIRECTOR

Heather DeKorte

TELEPHONE NUMBER

517-243-7248

PRE-PROPOSAL MEETING AND WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Mears State Park Headquarter Office, 400 West Lowell Street, Pentwater, MI 49449 Tuesday, May 20, 2025, at 11:00 AM

MANDATORY (Check box if Pre-Proposal Meeting and Walk-Through are Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

On behalf of the Michigan Department of Natural Resources (DNR) Parks and Recreation Division (PRD), the Department of Technology, Management, and Budget (DTMB) is requesting professional architectural and engineering services at the Charles Mears State Park for the assessment, design, bidding, and construction administration of electrical upgrades to the Modern Campground. This request is to provide a Phase 500 Final Design, Phase 600 Construction Administration/Office, and Phase 700 Construction Administration/Field Inspection Services.

Mears State Park Modern Campground was constructed in 1967. The park hosts 175 campsites and provides each campsite with an electrical pedestal providing 30-Amp and 20-Amp outlets for power hookup. The campground has a single common toilet/shower building constructed in 2000. The electrical panels that serve the campground provide power to all campsites, the campground toilet/shower building, the park office/maintenance building, and the contact station. Park staff operate from the headquarter office/maintenance building adjacent to the campground and from the Contact Station at the park entrance, both constructed in 1965. Consumers Energy is the utility provider for electrical power to the campground.

The existing electrical panels serving the Modern Campground were installed in 1992 and are deteriorated due to prolonged exposure to the weather and moisture. The circuits frequently trip when the park is at full capacity and on very hot days when campers use air conditioners. The Park has erected a canopy over the electrical panels for shade to prevent overheating on sunny days and reduce tripping. During the summer of 2024, emergency repairs were performed to replace a damaged bus bar. The electrical panels have exceeded their service life and full replacement is required.

Priority 1 – Campground Electrical Panel Upgrade The Priority 1 scope of the project is to replace and upgrade the existing electrical panels that serve the Modern Campground. The new panels must be sized to accommodate the current electrical campground/park functions and include growth capacity for future demands. The panels must also be sized to accommodate future upgrades to approximately 35 campsites with 50-Amp service as required by the current electrical code and EGLE Campground requirements. The new design should accommodate future underground line upgrades to all campsite pedestals. A cooling system must be designed into the new electrical panel equipment. The PSC must coordinate with the utility company for necessary upgrades to Consumers Energy service and equipment resulting from this scope. The design of the electrical upgrades should minimize long-term operational costs.

Priority 1 scope should include an electrical infrastructure evaluation of the entire campground. The PSC must perform an evaluation of all existing campground equipment, including condition and power consumption, future needs, and code compliance. The evaluation should provide a conceptual electrical distribution system solution and an opinion of construction cost.

Priority 2 – Campsites Electrical Pedestals Upgrade The Priority 2 scope of the project is to upgrade approximately 35 campsites with 50-Amp service as required by the current electrical code and EGLE Campground requirements. Evaluate existing underground lines and all existing campground pedestals and upgrade if required due to capacity limits or poor condition of the existing equipment. Evaluate the current campground for accessibility and provide site design to upgrade approximately 10 campsites to meet current accessibility requirements, including concrete pads and accessible electrical pedestals. The PSC will include a topographical survey of the entire campground and a utility survey as a Phase 500 reimbursable expense.

Existing documents are included as multiple PDF attachments posted to Sigma for this project:

PDF 1: Mears State Park Map of Campground, Photos of Existing Campground (3 sheets) PDF 2: Mears State Park Campground Electrical Drawings dated 1965 (4 sheets) PDF 3: Mears State Park Campground Electrical Breakers Chart 2012 (2 sheets) PDF 3: Mears State Park Toilet-Shower Building As-Built Drawings dated 2002 (15 sheets) PDF 4: Mears State Park Office/Maintenance As-Built Drawings dated 1965 (2 sheets)

In addition to the requirements described in the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract, please accommodate the following:

1) Provide separate proposal pricing for Priority 1 and Priority 2 services.

2) Clearly document the number of meetings proposed and indicate which meetings will need to be on-site. Design meetings shall be held via electronic format when a virtual meeting will not detract from the project progress.

3) Conduct a 30-minute project check-in call with the Project Director every two weeks, separate from other scheduled meetings.

4) Provide 50% and 90% construction estimates for owner review at every phase. Review the construction budget at every design review meeting.

5) Coordinate/schedule all design field work with DNR in advance to minimize disruption to their operations.

6) Develop contract documents to include alternates, phasing, etc., to use all available funding.

7) Include the following reimbursables in the proposal: LARA Plan Review fees, EGLE Campground Plan

Review fees, SESC Plan Review fees, Topographical & Utility Surveys.

PROPOSAL REQUIREMENTS

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration. Refer to the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract for professional services requirements, which is available on DTMB’s website (link: DTMB - Sample Professional Services Contracts (michigan.gov).

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Please remember that individual attachments can be no larger than 6mb.

Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90692, 92531, 92533, 92595

DESIRED SCHEDULE OF WORK

06/05/2025 PSC Proposals Due 06/20/2025 PSC Proposal Contract Award 06/24/2025 Design Kick-Off Mtg 11/12/2025 Bidding Advertisement 12/17/2025 Bids Due 01/20/2026 Construction State Ad Board Award Approval (estimated) 02/02/2026 Pre-Construction Kick-Off Mtg 03/16/2026 Submittals approved/Equipment Ordered 09/06/2026 Construction Field Work begins/Campground Closed 04/20/2026 Construction Final Complete 05/04/2026 Campground Opens

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Heather DeKorte at dekorteh@michigan.gov address no later than 2:00 p.m., Eastern on Thursday, May 29, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s): Documents described in the Project Statement.