751/24242. TAP; McLain SP - Campgrund Improvements

The Michigan Department of Technology, Management & Budget (DTMB), in partnership with the Department of Natural Resources, is soliciting proposals for professional architectural and engineering services to support capital improvements at F.J. McLain State Park in Hancock, Michigan (Houghton County). The procurement encompasses two primary scopes of work: Scope #1 involves replacement of the East Campground electrical system serving 82 campsites through 41 existing electrical pedestals (two campsites per pedestal), with the new system to provide one electrical pedestal per campsite, with 20 percent receiving 20/30/50-amp service; Scope #2 addresses installation of a new well and pressure tank system at the Day Use Beach House area. The required services include Phase 100 (Study), Phase 300 (Schematic Design), Phase 500 (Final Design), Phase 600 (Construction Administration - Office Services), and Phase 700 (Construction Administration - Field Services), with deliverables encompassing data analysis, site investigations, code compliance reviews, detailed design documentation, specification preparation, construction bidding assistance, comprehensive construction administration including shop drawing review and payment certification, as-built documentation, and project close-out services. Proposing firms must be licensed to practice architecture and engineering in Michigan and must maintain comprehensive insurance coverage including general liability and professional liability ($1,000,000 per occurrence each), automobile liability, workers' compensation, and pollution liability as applicable. The evaluation criteria emphasize technical qualifications at 80 percent weight and cost proposals at 20 percent weight, with compensation structured on a not-to-exceed billable hourly rate basis plus authorized reimbursable expenses. The mandatory pre-proposal meeting is scheduled for Tuesday, April 8, 2025, at 1:00 p.m. Eastern Time via Microsoft Teams (interested firms must email DTMB Project Director Tom Pawlowski at pawlowskit@michigan.gov by 12:00 p.m. that day for meeting details); written questions are due by April 17, 2025, at 5:00 p.m. ET; a non-mandatory site visit is encouraged; and proposals must be submitted electronically through the State of Michigan Procurement System (SIGMA VSS) by Thursday, April 24, 2025, at 2:00 p.m. ET, with contract award recommendation expected within thirty days of the proposal due date.

The RFP does not specify set-aside designations for minority-owned, women-owned, or disadvantaged enterprises, though proposing firms must provide certification as a Michigan-based business or indicate their principal place of business location and submit a Responsibility Certification. The documentation does not identify any incumbent vendors or current service providers for these specific project scopes. Proposers must clearly identify services included in their pricing and delineate what services would constitute additional work requiring separate authorization. The prime professional must appoint a Project Manager as key personnel and maintain 24-hour responsiveness to state inquiries; construction inspection is expected on a bi-weekly basis corresponding with progress meetings rather than full-time on-site presence. Regarding existing infrastructure, three-phase power is not currently available at the beach house (only single-phase 120V or 240V is assumed but not confirmed), and the Park believes that transformer and primary conductor capacity equipment are utility-owned assets (Ontonagon REA) up to the meter. The RFP does not provide an explicit budget range or award value in the documentation reviewed; compensation will be calculated based on submitted hourly billing rates for professional and technical staff with a 5 percent maximum markup for sub-consultant services and third-party reimbursable expenses, subject to phase-specific not-to-exceed budget limits to be established by the Department.