751/24131. GAG; Aloha SP - Water Mgmt & Drainage Improvements

The State of Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration Design and Construction Division, on behalf of the Department of Natural Resources Parks and Recreation Division, is requesting professional services for water management and drainage improvements at Aloha State Park in Cheboygan, Michigan (File No. 751/24131.GAG). The procurement seeks not-to-exceed fee proposals for billable-rate professional services encompassing Phase 100 (Study) and Phase 300 (Schematic Design) to address chronic groundwater and surface drainage concerns affecting the 107-acre facility, which operates a 290-site modern campground where fifteen lakeside campsites are currently closed due to high groundwater levels causing water infiltration into underground electrical systems. Deliverables include hydrologic and hydraulic analysis, base data collection, infrastructure integrity assessment, water management plan development, cost comparisons, life-cycle considerations, and schematic designs for preferred alternatives, with all consulting services requiring compliance with State of Michigan Department of Management and Budget contracts and DTMB Facilities Administration policies. The proposal must include a detailed technical proposal (80 percent evaluation weight) demonstrating firm experience in similar projects, a cost proposal utilizing billable hourly rates (20 percent evaluation weight), a proposed project schedule in weeks with estimated hours by phase, and itemized testing costs as reimbursable expenses; sub-consultant markups shall not exceed 5 percent and reimbursable expense markups not to exceed 5 percent, with travel expenses over 100 miles one-way reimbursable at state rates. The mandatory pre-proposal walk-through meeting is scheduled for February 22, 2024, at 11:00 a.m. Eastern Time at Aloha State Park (4347 Third Street, Cheboygan, Michigan); written questions must be submitted by March 1, 2024, at 2:00 p.m. Eastern Time; and proposals are due March 7, 2024, at 2:00 p.m. Eastern Time via the State of Michigan Procurement website (SIGMA VSS), with contract award recommendations expected within thirty days. Evaluation will be conducted by an Ad Hoc Advisory Committee on technical merit and cost, and the prime professional must be licensed to practice in Michigan with demonstrated experience in water management projects.

The procurement does not specify minority, disadvantaged, or women-owned business set-asides, but all contractor and vendor representatives attending the pre-proposal walk-through must submit a Vendor/Contractor LEIN Request Form five business days prior to the meeting. The state reserves the right to reject any or all proposals and is not liable for costs incurred prior to contract execution. The successful professional services firm must maintain Commercial General Liability ($1,000,000 per occurrence), Professional Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Umbrella/Excess Liability ($2,000,000) insurance with the State named as additional insured. Supporting reference documentation provided to the successful bidder includes utility maps from 1959, 2022 sewer upgrade as-built sheets documenting Northern Camping Area Utility Improvements (including 562 feet of 8-inch PVC sanitary sewer pipe, 980 feet of 3-inch HDPE water main, and various appurtenances), 2001 campground topographic surveys, existing park utility drawings for sewer, water, and electric distribution systems, geotechnical boring data from 2021, and historical reference documents dating to 1963 documenting chronic water seepage issues. No specific contract award value or budget range is disclosed in the procurement documents; compensation will be structured on an hourly billing rate basis not to exceed authorized phase amounts to be determined through proposal evaluation. The project contact is Gerald Gregorski, Project Director, at (231) 557-9043 or gregorskig@michigan.gov, with client agency contact Ronda Osga at (989) 619-6426, and the preliminary cost estimate is required by end of June 2024 for the fiscal year 2025 capital outlay initial request.