751/23238. ABG; Fort Mackinac - Scouts' Barracks Renovations

The Michigan Department of Technology, Management and Budget (DTMB), on behalf of the Department of Natural Resources—Mackinac Island State Park Commission, is soliciting professional architectural and engineering services through a Request for Proposals (RFP) for the Mackinac Island Scout Barracks Renovations project located at 6998 Huron Road, Mackinac Island, Michigan. This procurement seeks a comprehensive Professional Services Contract (PSC) covering facility assessment, Phase 300 (Schematic Design), and Phase 500 (Final Design) services for interior renovations and a possible addition to a historic one-and-half-story frame structure originally constructed in 1934. Key deliverables include structural assessment, surface finishes and trim recommendations, mechanical/plumbing/electrical system upgrades, ADA accessibility review, health and safety code improvements, fire suppression system installation, kitchen facility inspection and recommendations, interior space redesign, and itemized cost estimates presented through scaled floor plans, elevations, specifications, and detailed cost estimates. The successful proposer must be a professional firm licensed to practice architecture and/or engineering in Michigan with demonstrated experience on similar projects. Evaluation criteria weigh the Technical Proposal at 80% and the Cost Proposal at 20%, with compensation structured as a not-to-exceed fee arrangement based on billable hourly rates for staff time plus reimbursable expenses. A mandatory pre-proposal walk-through meeting was held on Friday, April 21, 2023, at 12:00 p.m. at the site; written questions were due by Thursday, May 4, 2023, at 3:00 p.m. Eastern Time; and proposals were due on Thursday, May 11, 2023, at 2:00 p.m. Eastern Time through the State of Michigan Procurement System (SIGMA VSS). The project schedule requires completion of schematic design and cost estimates by September 1, 2023, design documents by December 31, 2023, bidding during January/February 2024, and construction commencement in October 2024, with award recommendation expected within thirty days following the proposal due date.

Proposers must be Michigan-based businesses and submit executed Certification of a Michigan Based Business and Responsibility Certification forms as part of their proposals. Sub-consultant fees are allowable with a maximum markup of 5%, and reimbursable expenses include topographic surveys, soil borings, site surveys, laboratory testing, LARA plan review fees, SESC plan review fees if required, and travel expenses exceeding 100 miles one-way at state mileage rates; all other costs including fringe benefits, insurance, overhead, and profit must be incorporated into the professional's billing rates. All work must comply with the Secretary of the Interior's Standards for Historic Rehabilitation and prevailing wage requirements, with contractors required to possess a Unique Entity Identifier (UEI) number registered in SIGMA and subject to Buy American Preference provisions. No specific incumbent vendors or contract values are identified in the procurement documents; however, the contract structure operates on a not-to-exceed billable rate arrangement with detailed cost estimates required at 50% and 90% completion stages. The scope encompasses comprehensive design services necessary to legally implement the project, including code reviews, project meetings, permit processing, and resolution of design errors or omissions without additional compensation, with all deliverables including drawings, specifications, reports, and electronic data becoming the property of the State upon completion.