23238 Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

May 4, 2023

PROJECT NAME

Mackinac Island Scout Barracks Renovations

FILE NUMBER

751/23238.ABG

PROJECT DIRECTOR

Alan Goschka, AIA

PROPOSAL DUE DATE:

Thursday, May 11, 2022

ADDENDUM ITEMS:

See attached Meeting Attendance Record

See attached Pre-Proposal Meeting Agenda

The existing water service line to the building is 2”.

There is a 16” water line (City of Mackinac Island Department of Public Works) located on the east side of Garrison Road.

Questions:

1. Is the intent to add heating systems to this building to meet code requirements?

i. Assumption is that we would assess and review for occupancy code requirements.

No heat is required for the facility.

2. Is a gas main available nearby?

There is no gas on the island.

APPROVED BY:

Alan Goschka, AIA

PROJECT DIRECTOR DATE 05-04-2023

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE‐PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Mackinac Island Scout Barracks Renovations File Number: 751/23238.ABG Contract Order Number: Y‐TBD Meeting Date and Time: Friday, April 21, 2023, at 12:00 pm local time Meeting Place: Mackinac Island Scout Barracks

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Alan Goschka, AIA Dan Hall

DTMB‐DCD DTMB‐DCD

P.O. Box 30026 396 N State St Lansing, MI 48917 St Ignace, MI 49781 517‐388‐3489 517‐284‐7921 goschkaa@michigan.gov halld22@michigan.gov

Facility Representatives:

Myron Johnson Steve Brisson Mackinac Island State Park Commission Mackinac Island State Park Commission Mainland Park Manager Director PO Box 370 207 W Sinclair Mackinaw Island, Michigan 49757 Mackinaw City, Michigan 49701 906‐847‐6609 231‐436‐4100 johnsonm54@michigan.gov brissons@michigan.gov

Introductions and Sign‐In Sheet

A. Request for Proposals – Standard Not‐to‐Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II‐1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III‐1 through 2. See Section III 2‐A, B, C and D of RFP for samples.

3. Proposals must include Phase 300 Schematic Design and Phase 500 Final Design.

4. Include consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

1. Design services for Phases 300 Schematic Design and 500 Final Design. The Mackinac Island State Park Commission is seeking professional design services for renovations to the Mackinac Island Scout Barracks

2. Reference Project Statement for anticipated scope of work

3. Professional services shall include, but are not limited to:

Document existing conditions via a topographic survey and verify all base information required for proper design.

Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.

Contract Document development that meets the approval of the MSHP, DTMB and all related Code requirements.

Provide 50% and 90% Phase 300 and 500 estimates of construction costs for developed plans.

Submittal of 50% and 90% Phase 300 and 500 Contract documents for Owner review.

Provide a biweekly progress summary email to the project team, briefly documenting the prior 2‐week’s progress by the PSC and display the initial project schedule and current schedule status.

Posting 100% Contract documents on Sigma, Best Value Bid Evaluation and PSC recommendation of Contract Award.

4. Proposals shall include:

Phase 300 design services required to provide the necessary design layout options and development of the chosen option.

Phase 500 design services required to provide the necessary construction drawings and specifications for the project.

A graphic bar‐chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 7 calendar days each Owner review submission.

Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on‐site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

Reimbursable expenses listed specifically for topographical survey, soil boring and geotechnical report (if required), LARA plan review fees, SESC plan review fees (if required) and travel (noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office).

C. Site Visits

1. Accessibility to the site – consider this as your only opportunity to walk the site before bidding.

D. Schedule

1. E‐mail questions to goschkaa@michigan.gov no later than 3:00 p.m., Thursday, May 4, 2023. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, May 5, 2023.

3. Proposals are due on Thursday, May 11, 2023, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

4. Ad Hoc Advisory Committee will review proposals and award contract by the end of May.

5. Complete schematic design and cost estimate by September 1, 2023, complete design documents by December 31, 2023, bidding January/February 2024 and start construction October 2024.

E. Budget

1. PSC is to provide cost estimates at 50% and 90% Phases 300 and 500 for developed plans.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

b. Provide notice to the facility prior to any site visits.

G. RFP Questions